Mark Miezin
Smyrna,TN
Summary
Detail-oriented Contract Specialist with strong skills in contract negotiation, regulatory compliance, and conflict resolution. Proven track record in optimizing contract terms and managing lifecycle processes to ensure adherence to regulations and maximize profitability. Resourceful professional in procurement field, known for high productivity and efficient task completion. Skilled in negotiation, supplier relationship management, and inventory control. Excel using critical thinking, communication, and problem-solving to drive results. Results-driven professional with extensive experience in contract management and vendor relationship management. Known for effective communication and attention to detail, consistently ensuring compliance with federal guidelines and successful negotiation of favorable terms for the organization.
Overview
14
14
years of professional experience
Work History
Contract Specialist
Veterans Health Administration VHA
Murfreesboro, Tennessee
04.2018 - Current
- Reviewed and analyzed contract proposals for compliance with regulations.
- Negotiated terms and conditions with vendors to secure favorable agreements.
- Managed contract lifecycle from initiation through execution and closeout.
- Collaborated with cross-functional teams to gather necessary contract information.
- Ensured adherence to federal procurement guidelines within the Veterans Health Administration.
- Developed and maintained comprehensive contract documentation for audit readiness.
- Assisted in resolving contract disputes and issues through effective communication strategies.
- Developed contractual agreements, including terms and conditions, in accordance with established policies and procedures.
- Maintained up-to-date knowledge of government procurement regulations and practices.
- Reviewed and evaluated proposed contract documents to ensure compliance with applicable laws and regulations.
- Negotiated contracts with suppliers to obtain best value for goods and services.
- Conducted market research, devised acquisition strategies and drafted and finalized contracts.
- Review and understand contract plans and specifications.
- Guided suitable resolutions on issues related to critical contracts in support of program managers.
- Performed cost analysis on current contracts versus competitive bids from other vendors.
- Assisted in the preparation of bid packages by researching market prices, identifying potential sources, evaluating bids received, and recommending awards.
- Executed contract review and contract management in submittal of fully executed documents to lenders, title companies and law firms.
- Optimized contract terms and conditions to bolster profitability and reduce risk.
- Monitor existing contracts for upcoming expiration dates, subsequently coordinating with appropriate channels for contract re-negotiation and possible renewal.
- Developed contracts for legal review for presentation to senior management staff.
- Researched vendor pricing trends to support negotiation of new contracts or renewals of existing contracts.
- Provided guidance on contract interpretation when disputes arose between parties involved in a contract agreement.
- Reviewed invoices submitted by contractors and vendors prior to payment authorization.
- Drafted standard contract language for use in all agreements between the company and its vendors.
- Analyzed performance of current contracts to identify amendment additions and ensure full regulatory compliance.
- Collaborated with other departments, such as legal and finance, to resolve issues related to contract development or execution.
- Prepared reports summarizing key information from executed contracts for senior management review.
- Participated in meetings with internal staff members to discuss upcoming procurements or ongoing projects.
- Monitored contractor performance against contractual obligations to ensure timely completion of projects.
- Ensured that all signed contracts were properly filed in an organized manner for easy retrieval.
- Oversaw contract closeouts and addressed all issues prior to release of final payment.
- Administered contract change requests and resolution.
- Strengthened documentation traceability, developing organizational systems for contracts, records, reports and agendas.
- Gathered contractor quotes for careful review to determine best options for company.
- Checked information in company's database for accuracy and updated data with current information to maintain records.
- Oversaw changes and coordinated change orders and contract reviews.
- Identified contract changes potentially occurring during agreement's lifecycle.
- Managed contract closeout process, resolving all issues prior to release of final payment.
- Submitted project closeout documents in accordance with contract terms.
- Provided updates on status of contract processes to upper management and other important personnel.
- Conducted research and compiled solicitation packages for contracting officer.
- Analyzed data and prepared for compilation into reports to be distributed to other key stakeholders.
- Complied with regulations by crafting policies and procedures for all to follow.
- Maintained and reviewed computerized or manual records of purchased items, costs and inventories.
- Prepared purchase orders, solicited bid proposals and reviewed requisitions for goods and services.
- Analyzed price proposals, financial reports and other data to determine reasonable prices.
- Reviewed purchase orders for accuracy and compliance with company policies.
Administrative Specialist
Department of Labor
Nashville, Tennessee
10.2011 - 03.2018
- Assisted in preparing reports and presentations for management review.
- Coordinated communication between team members and external stakeholders.
- Maintained accurate records of departmental activities and correspondence.
- Supported the implementation of new administrative processes and procedures.
- Organized training sessions and onboarding for new staff members.
- Facilitated the procurement of office supplies and equipment as needed.
- Conducted research to support policy development and program initiatives.
- Responded promptly to customer inquiries regarding product features or services offered.
- Greeted visitors to the office, answered phone calls, and directed inquiries appropriately.
- Performed data entry tasks in an accurate and timely manner.
- Served as a liaison between departments within the organization to ensure efficient communication between all parties involved in a project.
- Prepared correspondence, memos, presentations, spreadsheets, databases. using MS Office programs.
- Provided administrative support to department staff, including scheduling appointments and organizing meetings.
- Monitored inventory levels of office supplies and ordered replenishments when necessary.
- Organized training, client meetings, team meetings and events.
- Handled confidential documents in a secure manner while ensuring privacy regulations were met.
- Provided assistance with onboarding new employees; ensured that all paperwork was completed properly and filed accurately.
- Processed incoming mail on a daily basis; sorted mail into appropriate categories for distribution or filing purposes.
- Coordinated events such as conferences, workshops, seminars.
- Managed multiple calendars for multiple managers simultaneously; scheduled appointments accordingly.
- Scheduled and coordinated meetings and travel arrangements for staff.
- Assisted with budget preparation activities by monitoring expenses and tracking costs.
- Developed and maintained filing systems for both paper and electronic records.
- Checked stock to determine inventory levels and maintain office supply products.
- Maintained contact lists of vendors, customers and other stakeholders as required by the organization's policies.
- Created and revised systems and procedures by analyzing operating practices, recordkeeping systems, office layout, and budgetary requirements.
- Arranged domestic and international travel, hotel, and transportation needs for staff.
- Automated office operations by managing internal and external customer correspondence, record tracking and data communications.
- Tracked and submitted employee timesheets to prepare for payroll processing.
- Compiled data from various sources to create detailed reports for management.
- Researched information related to specific projects or topics as requested by management personnel.
- Developed and maintained effective relationships with internal and external stakeholders.
- Monitored inventory levels of office supplies ensuring adequate stock is available at all times.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Coordinated catering services for various functions, including sales trainings and department meetings.
- Conducted research, compiled and typed statistical reports, synthesized information and provided excellent communication to disseminate information throughout organization.
- Reduced financial discrepancies by accurately analyzing and managing customer orders and invoices for various Fortune 500 companies.
Education
Associate of Science - Computer Science
Indiana Wesleyan University
Marion, IN08-2020
Some College (No Degree) - Business Management
Liberty University
Lynchburg, VASome College (No Degree) - International Business
Trident University International
Cypress, CASkills
- Contract negotiation
- Regulatory compliance
- Market analysis
- Contract management
- Procurement strategy
- Vendor relationship management
- Purchase order processing
- Financial reporting
- Data analysis
- Effective communication
- Conflict resolution
- Time management
- Report preparation
- Team collaboration
- Contract development
- Contract performance monitoring
- Contract closeouts
- Cost control
Timeline
Contract Specialist
Veterans Health Administration VHA
04.2018 - Current
Administrative Specialist
Department of Labor
10.2011 - 03.2018
Associate of Science - Computer Science
Indiana Wesleyan University
Some College (No Degree) - Business Management
Liberty University
Some College (No Degree) - International Business
Trident University International