Marla Zumwalt
Tulsa,OK
Summary
Dynamic and highly organized Administrative Professional with experience optimizing productivity and efficiency operations across all administrative fields. Expert in budgeting, funding, procurement, logistics, data processing and analysis, and public relations. Recognized for exceptional interpersonal skills, meticulous attention to detail, and a proactive approach to problem-solving. Proven ability to lead administrative functions, manage complex data, and foster strong relationships with staff, and management.
Overview
15
15
years of professional experience
Work History
Office Administrator and Inside Sales Coordinator
Crimson Steel LLC
Tulsa
02.2023 - Current
- Responsible for all daily administrative and efficiency office operations, streamlining reports and document management, equipment maintenance, procurement and logistics.
- Oversaw accounts receivable/payable using QuickBooks and implemented inventory control strategies, including purchasing, stocking, and tracking, in a technical manufacturing environment.
- Cultivated strong working relationships with customers, sales representatives, and vendors; leveraged Salesforce for accurate customer and vendor account management.
- Coordinated all corporate travel logistics and managed company events, including catering, setup, and procedure updates to ensure compliance.
- Managed scheduling and coordination for executive meetings, optimizing time efficiency across departments.
- Streamlined office operations by implementing new filing systems, enhancing document retrieval processes.
- Maintained vendor relationships, negotiating service contracts to ensure cost-effective solutions for office supplies.
Volunteer Support Manager
Girl Scouts of Eastern Oklahoma
Tulsa
10.2022 - 02.2023
- Managed detailed data including volunteer, troop, and service unit records to ensure accurate reporting and efficiency.
- Provided coaching and conflict resolution for 430 troops across Eastern Oklahoma while collaborating on council wide programas, public relations, and large scale annual volunteer events and fund development initiatives.
Department Assistant, Engineering and Natural Sciences College
The University of Tulsa
Tulsa
04.2011 - 09.2022
- Provided comprehensive administrative and academic support to faculty and students, managing public relations, curriculum activities, industrial advisory boards, and social events.
- Directed end-to-end event coordination, encompassing planning, budgeting, vendor relations, and flawless on-site execution for departmental and social events.
- Responsible for all procurement of departmental and laboratory equipment; departmental budgeting and funding including research accounts and managed assets for capital investments.
- Maintained all records and reports including confidential data such as student/faculty statistics, enrollment, and job placement for ABET accreditation and departmental needs.
- Scheduled and recorded meetings, courses, events, and travel, and optimization of data analysis for research projects using advanced Excel skills.
- Coordinated departmental schedules and meetings to optimize workflow and communication among faculty and staff.
- Streamlined office procedures by implementing new filing systems that enhanced information retrieval and organization.
Education
Associate of Arts - Computer Science, Accounting, Psychology
Tulsa Community College/University of Tulsa
Tulsa01-1999
Skills
- Office Administration/Support
- Financial Budgeting/Funding
- Records and Repot Maintenance
- Procurement
- Logistics
- Cost Analysis
- Data Entry Processing/Analysis
- Travel Arrangemen
- Microsoft Office Suite
- Adobe Acrobat Pro DC
- SharePoint
- Complex Calendar Management
- American Sign Language
Timeline
Office Administrator and Inside Sales Coordinator
Crimson Steel LLC
02.2023 - Current
Volunteer Support Manager
Girl Scouts of Eastern Oklahoma
10.2022 - 02.2023
Department Assistant, Engineering and Natural Sciences College
The University of Tulsa
04.2011 - 09.2022
Associate of Arts - Computer Science, Accounting, Psychology
Tulsa Community College/University of Tulsa