Marlena Ortega
Odessa,TX
Summary
Highly motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively, unsupervised. Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best of my knowledge
Overview
6
6
years of professional experience
Work History
Assistant Admin
NGSGI
Midland, TX
02.2024 - Current
- Reviewed and verified invoices for accuracy and completeness.
- Resolved discrepancies between invoice information and purchase orders.
- Verified customers' credit limits with accounting department prior to issuing invoices.
- Investigated disputes raised by customers regarding their account balances or invoice charges.
- Processed and sent invoices, and credit memos to customers.
Accounts Payable Clerk
PMS
Odessa , TX
07.2018 - 06.2023
- Created and maintained employee records, including new hires, terminations, salary changes, and tax withholding forms.
- Reviewed timesheets for accuracy and completeness prior to processing payroll.
- Assisted with auditing processes related to payroll.
- Researched discrepancies in payroll data and provided corrective action when needed.
- Prepared quarterly reports for government agencies such as 941s, W-2s, 1099s.
- Maintained up-to-date knowledge of relevant laws and regulations regarding wage and hour compliance.
- Provided timely customer service support to employees regarding questions about their paychecks or other payroll issues.
- Analyzed trends in labor costs to identify areas where cost savings could be achieved.
- Coordinated with Human Resources staff on employee leaves of absence or termination paperwork.
- Generated reports detailing hours worked by department, location, employee type as requested by management.
- Responded promptly to requests from external auditors during audits.
- Ensured that all necessary taxes were withheld accurately from each employee's paycheck.
- Researched and resolved employee payroll questions and issues via email, phone and in person.
- Onboarded new employees in time reporting and payroll systems.
- Processed employee rehires, transfers, terminations and withholdings.
- Voided checks and issued stop payment orders to correct payroll discrepancies.
- Managed payroll processing for over XXX employees, ensuring accurate calculation of wages, bonuses, and deductions.
- Issued employees' paychecks and statements of earnings and deductions electronically.
- Processed garnishments, child supports, and levies in accordance with federal and state laws.
- Updated payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department and division transfers.
- Assisted employees with payroll-related inquiries, providing clear and concise information.
- Processed and monitored sick pay, vacation pay, and other leave entitlements accurately.
- Processed new employee paperwork and entered information into payroll system.
- Responsible for entering customer payments into the accounting software system.
- Maintained accurate records of accounts receivable and payable transactions.
- Assisted in month-end closing activities such as preparing journal entries, reconciling accounts, and creating financial reports.
- Communicated regularly with vendors regarding invoice processing status updates.
- Generated, mailed and monitored invoices.
- Evaluated open accounts to look for past-due balances and pursue collection strategies.
- Processed new customer forms to set up accounts in system.
- Received and recorded cash, checks and transfers.
Education
Career Center
Odessa, TXSkills
- Microsoft Word
- Attention to Detail
- Dependable and Responsible
- Data Management
- Teamwork and Collaboration
- Flexible and Adaptable
- Multitasking
- Team building
Timeline
Assistant Admin
NGSGI
02.2024 - Current
Accounts Payable Clerk
PMS
07.2018 - 06.2023
Career Center
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