Marlene Guinasso
Redwood City,CA
Overview
13
13
years of professional experience
Work History
Sr. Office Admin/Project Coordinator
Gemini Rosemont Commercial Real Estate
11.2022 - Current
- Develop and maintain financial projections, budgets, and project plans, collaborating with architects and general contractors to ensure successful planning.
- Utilize project management tools like Yardi and Smartsheets to track progress, generate comprehensive reports, and highlight team contributions.
- Thoroughly observe and manage monthly project expenditures, approving invoices, and tracking budgets for accuracy.
- Create and maintain organized job files, reconcile accounts, and review expense data for residential projects.
- Collaborate with general contractors to implement value engineering techniques and reduce project expenses.
- Onboard new staff, provide coaching on task prioritization, and enforce budget compliance for facilities-related activities.
- Partner with senior management to review bid proposals, ensure accuracy, and process requirements in timely manner.
- Prepare cash flow projections, conduct cost analyses, and generate monthly and quarterly reports.
- Manage and coordinate facilities maintenance and repair projects within specified time and budget constraints.
- Assist with meetings, conference room reservations, and oversee ordering, maintenance, and distribution of supplies and inventory.
Project Assistant/Executive - Contract
LANDCO Aresc LLC
12.2021 - 11.2022
- Established and enforced project reporting and documentation standards, leading permitting and approval process with planning department.
- Oversaw project records, scheduled meetings, and provided supervision to ensure efficient project execution, conducting thorough research to support professional staff in handling routine and complex tasks.
- Implemented robust system for tracking project changes, providing office-wide software support, training, and resolving complex issues.
- Compiled comprehensive reports and documented project activities as part of rigorous, compliance-driven recordkeeping strategy.
- Generated highly accurate internal and external letters and memoranda, showcasing deep understanding of complex technical and business concepts.
- Assisted with due diligence related to property acquisitions, ensuring compliance with applicable regulations and standards, and coordinated preparation and submission of project financing applications, including all relevant documentation.
Senior Project Coordinator/Office Manager
Chesler Construction Inc.
07.2020 - 11.2021
- Orchestrated special projects, managing complex schedules for timely execution.
- Established and maintained organized tracking documents for assignments, in-progress work, and project milestones, ensuring effective management.
- Precisely tracked hours and expenses, maintaining projects within budget and on schedule.
- Developed work plans, determined staffing requirements, and recruited or assigned personnel for project activities.
- Monitored and managed change orders using CoConstruct, ensuring timely and scope-compliant project alterations.
- Provided guidance on company policies, programs, benefits, and salary administration, fostering positive work environment.
- Created and supervised OSHA training programs for operations, ensuring compliance with safety regulations.
- Analyzed and improved company training methods, exceeding goals for efficiency and effectiveness by 20%.
- Developed innovative training programs to keep employees updated on latest skills and knowledge.
- Drafted and put into effect employee handbook to serve as standardized tool within company.
General Manager of Operations
La Petite Playhouse
11.2017 - 07.2020
- Drove year-over-year business growth through strategic operational leadership, coaching employees to eliminate process bottlenecks and fostering culture of best practices.
- Streamlined budgets and managed P&Ls, consistently achieving margin targets.
- Launched new, robust business management software system for enhanced operational insights.
- Forged and maintained strategic relationships with customers and suppliers, implementing operational strategies that built loyalty.
- Achieved 52% increase in sales by leveraging customer feedback and driving positive changes.
- Analyzed and reported social media and online marketing campaign results for data-driven decision-making.
- Implemented innovative initiatives to improve employee engagement and retention while successfully resolving complex employee issues impacting management and business decisions.
Director of Operations
Meesha Inc.
03.2015 - 10.2017
- Effectively managed annual budgets with robust controls to prevent overages, minimize burn rate, and align with sustainability objectives. Successfully reduced annual budget overages by 15%.
- Introduced and executed innovative business processes to boost long-term success, increase profit margins, and oversee successful implementation of operational strategies and policies for significant bottom-line impact.
- Enhanced brand awareness and identity by creating compelling, user-friendly websites and distinctive logos, and crafted engaging website content and graphics through coordinated efforts in copywriting and design.
- Collaborated with clients to gather requirements, define scopes, and manage project milestones for successful delivery.
- Ensured consistent visual branding across all marketing materials and outreach initiatives while partnering with senior management to develop and execute strategic corporate goals, driving organizational growth and productivity.
Project/Program Manager
MSC Software
12.2011 - 08.2015
- Effectively managed multiple strategic projects, coordinating various sub-projects and workstreams for on-time and on-budget delivery.
- Collaborated closely with management and fellow supervisors to streamline operations, achieving demanding schedule targets.
- Developed and implemented strategic plans based on accurate specifications and in collaboration with project leadership.
- Played key role in project budget and cost control measures, resulting in 25% cost reduction.
- Directed creation and maintenance of essential program documentation, ensuring compliance with standards and regulations.
- Documented human resources records, maintaining confidentiality per privacy laws.
- Actively participated in pilot tests, revising programs for continuous improvement.
Office Manager/HR Manager
Verge Technologies
10.2010 - 11.2011
- Led and implemented team projects to accomplish organizational objectives.
- Successfully assumed management responsibilities in absence of manager.
- Managed appointment scheduling and itinerary coordination for clients and personnel, ensuring smooth and efficient logistics.
- Fostered primary client relationships, implementing comprehensive servicing and satisfaction strategies to maximize profitability.
- Organized and executed corporate and office conferences for employees and guests, fostering collaboration and networking.
- Hired, managed, developed, and trained staff, establishing and monitoring goals, conducting performance reviews, and administering salaries, resulting in highly skilled and motivated workforce.
- Established workflow processes, monitored daily productivity, and implemented modifications to enhance overall team performance.
Education
Bachelor of Science - Business Communications
San Jose State University
San Jose, CASkills
- Communication
- Leadership
- Problem Solving
- Relationship Building
- Time Management/Attention to Detail
- Reliability
- Prioritization
- Confidence
- Analytical Thinking
- Detail - Oriented
- Friendliness
- Empathetic Listening
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Sr. Office Admin/Project Coordinator
Gemini Rosemont Commercial Real Estate
11.2022 - Current
Project Assistant/Executive - Contract
LANDCO Aresc LLC
12.2021 - 11.2022
Senior Project Coordinator/Office Manager
Chesler Construction Inc.
07.2020 - 11.2021
General Manager of Operations
La Petite Playhouse
11.2017 - 07.2020
Director of Operations
Meesha Inc.
03.2015 - 10.2017
Project/Program Manager
MSC Software
12.2011 - 08.2015
Office Manager/HR Manager
Verge Technologies
10.2010 - 11.2011
Bachelor of Science - Business Communications
San Jose State University
Summary
Highly organized and experienced Project Manager/Administrator with over 10 years of success in managing multiple complex projects simultaneously, ensuring timely completion within budget constraints. Proven ability to build strong relationships with clients, vendors, and team members, fostering a collaborative and productive work environment. Adept at monitoring all aspects of projects, proactively identifying and resolving potential issues, and maintaining a positive and solution-oriented approach throughout the project lifecycle. Enthusiastic about taking on additional responsibilities to support the team and contribute to overall project success.
Programs
- Adobe Suite
- Photoshop
- Wix
- MS Project
- Asana
- Smartsheets
- Co-Construct
- Asset Class
- SalesForce
- Yardi
- DocuSign
- Google-Suite
- WordPress
References
Upon Request
Programs
- Adobe Suite
- Photoshop
- Wix
- MS Project
- Asana
- Smartsheets
- CoConstruct
- Asset Class
- SalesForce
- Yardi - Vender Cafe, Manager, Voyager
- DocuSign
- Google-Suite
- WordPress
- Dropbox
- Outlook
- Teams
- Zoom
- Certify
References
Upon Request
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