MARLENE MERA
Allentown,PA
Summary
Dedicated administrative professional skilled in handling multiple projects with high-pressure deadlines. Proficient with accounting systems and related computer software programs.
Overview
11
11
years of professional experience
Work History
Executive Assistant
LCCD
03.2018 - Current
- Utilized job-related software to prepare invoices, letters, and memos
- Provide clerical support to other departments
- Attend meetings to record minutes
- Organized and coordinated conferences and monthly meetings.
- Answer phone calls to direct callers to appropriate parties or take messages
- Prepare agendas and made arrangements, such as coordinating catering for luncheons for committee, board, and other meetings
- Use advanced Excel functions and calculations to develop reports and lists
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Accounts Payable Associate
United Site Services
08.2022 - 10.2023
- Ensured accuracy and completeness of all invoice line items, meeting billing timelines
- Collaborated with department leads to clear billing errors and process unbilled orders promptly
- Audited invoices, validated pricing, services, accurate taxes, ancillary charges, and overall accuracy of invoices
- Reviewed and validated all invoices prior to posting
- Collaborated with all other departments when disputes arise to identify and correct errors
- Worked with Area Managers, Sales, and Operations
- Matched purchase orders with invoices and recorded necessary information.
- Performed other duties as assigned
- Paid vendors by monitoring discount opportunities and paid employees by receiving and verifying expense reports.
- NetSuite and Concur experience
- Verified vendor accounts.
- Input financial data and produced reports using SAP
Accounts Payable Specialist
PMA
05.2018 - 10.2018
- Checked figures, postings and documents for correct entry, mathematical accuracy and proper codes
- Coded documents according to company procedures
- Operated computers programmed with accounting software to record, store and analyzed information
- Complied with federal, state and company policies, procedures and regulations
- Received, recorded, and bank cash, checks and vouchers
- Classified, recorded and summarized numerical and financial data to compile and keep financial records, using
- Prepared purchase orders and expense reports.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Developed client rapport by efficiently addressing incoming correspondence and resolving 50 A/P inquires per day
Chiropractic Office Assistant
CAPITAL REHABILITATION
03.2017 - 04.2018
- Performed various clerical and administrative functions, such as ordering and maintaining inventory of supplies
- Received and route messages and documents, such as laboratory results, to appropriate staff
- Completed documents, case histories and forms, such as intake and insurance forms
- Answered telephones and directed calls to appropriate staff
- Completed insurance or other claim forms
- Maintained medical records, technical library and correspondence files
- Greeted visitors, ascertained purpose of visit and directed them to appropriate staff
- Transmitted correspondence and medical records by mail, e-mail and fax
- Arranged hospital admissions for patients.
Sales Associate
RYDER VEHICLE SALES
06.2014 - 12.2016
- Used product knowledge for handling objections
- I followed up with customers after sales, keeping retention levels high and capitalizing on Cross selling opportunities
- I liaised with management to communicate customer feedback and recommendations
- Recommended, select, and help locate and obtain merchandise based on customer needs and desires
- Watched for and recognized security risks and thefts
- Placed special orders, submitted online orders, or contacted other stores to find desired items
- Computed sales prices and total purchases and received and processed cash and credit payments
- Maintained records related to sales.
Human Resources Assistant
BIMBO BAKERIES
01.2013 - 08.2014
- Prepared and set up for new employee orientations
- Administered test scores for incoming applicants
- Conducted orientation, examinations and coordinated meetings
- Provided payroll information and attendance records
- Submitted employee data reports by assembling, preparing, and analyzing data
- Establish and maintain variety of complex, privileged, sensitive, and confidential files, records, and information
- Informed job applicants of acceptance and rejection of employment.
Education
Associate of Arts -
Lehigh Carbon Community College
Schnecksville, PA05.2015
Skills
- Proficient in accounts payable process and procedures
- Knowledgeable in various accounting software such as QuickBooks, Xerox, and Sage
- Strong attention to detail and ability to accurately process and manage invoices
- Excellent communication skills for liaising with vendors and other departments
- Ability to reconcile accounts and resolve discrepancies in timely and efficient manner
- Experience in managing and maintaining accurate records of payments and transactions
- Strong analytical and problem-solving skills for identifying and resolving payment issues
- Understanding of tax regulations and compliance requirements for accounts payable
- Ability to work independently and as part of a team in a fast-paced environment
- Strong organizational skills and ability to prioritize tasks to meet deadlines
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong interpersonal skills and ability to work collaboratively with others
- Familiarity with project management tools and techniques
- Proactive problem solver and critical thinker
- Ability to anticipate needs and take initiative
- Experience in event planning and coordination
- Understanding of basic accounting principles and financial reporting
- Flexibility and adaptability to changing priorities and deadlines
Additional Information
- LEHIGH CARBON COMMUNITY COLLEGE , Associates Social Work (Jan 2015)
Languages
Spanish
Native or Bilingual
Timeline
Accounts Payable Associate
United Site Services
08.2022 - 10.2023
Accounts Payable Specialist
PMA
05.2018 - 10.2018
Executive Assistant
LCCD
03.2018 - Current
Chiropractic Office Assistant
CAPITAL REHABILITATION
03.2017 - 04.2018
Sales Associate
RYDER VEHICLE SALES
06.2014 - 12.2016
Human Resources Assistant
BIMBO BAKERIES
01.2013 - 08.2014
Associate of Arts -
Lehigh Carbon Community College
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