Marlene Payares

o Support, manage and mentor team members to further develop professionally.

o Prepare and analyze month end reports.

o Prepare and monitor progress of aged open items.

o Analyze vendor accounts with open items.

o Collaborate with internal functions, affiliates, suppliers and outsource team to ensure issues are resolved.

o Analyze resources and tasks to work more effectively.

o Review SOPs to ensure that the team is working according to policies and procedures.

o Collaborate with treasury and I.T. to ensure that systems are performing properly.

o Support SOX and internal audits.

o Prepare and complete 1099 forms at end year.

o Assist in the review and resolution of discrepancies between good receipts and invoices.

o Train team on new programs and changes in processes.

• Work with the accounts payable team to ensure the SLAs are being met.
• Prepare month end reports.
• Prepare weekly KPI reports.
• Run month end reports and One-time vendors.
• Reconciliation of accounts payable related GL accounts at month end.
• Support and mentor team members to advance in their careers.
• Ensure transition of accounts payable information to AbbVie is accurate.
• Support account payable team continues to complete their work accurately and timely.
• Maintain KPI reports within their normal aging and address anything that is past due.
• Continue to support the business stakeholders and vendors.
• Continue to analyze issues within the department and work effectively to eliminate excessive work and time spent on the issue.
• Support SOX and internal audits.
• Prepare and complete 1099 forms.

• Create and maintain process and procedures for all processes completed in the department.
• Train and develop business stakeholders how to code and approve invoices.
• Train team members to follow specific process and procedures to ensure the business and the vendors were complying with company policies.
• Run month end reports and One-time vendors.
• Reconciliation of accounts payable related GL accounts at month end.
• Support and mentor team members to develop in their careers.
• Work with acquired companies accounts payable departments, learn their system and process and procedures to ensure smooth transitions.
• Completed month end reporting for acquired companies in their own operational systems.
• Worked with tax department on Vertex program to ensure it was working properly in SAP.
• Participated and attended Kaizen with head of Finance Department and company leaders to resolved payment terms issues.
• Worked with the AP team to ensure the SLAs were being met.
• Prepared month end reports.
• Prepared weekly KPI reports.
• Prepared and completed 1099 forms.
• Prepared and submitted information for 1042.
• Prepared and submitted information and tax forms for Puerto Rico withholding taxes.
• Provide internal auditors and SOX compliance team with necessary documentation.

• Process invoices for specific assigned accounts.
• Review vendor statements.
• Communicate with business stakeholders and vendors to resolve issues with invoices.

• Support the design, development and implementation of the Latin American future state finance process model as part of the transformation process.
• Support the design and documentation of the functional processes and partner closely with the external consultants, system integrators, shared service center management, country’s CFOs and technical process leads.
• Assist in gathering knowledge transfer information from the countries.
• Ensure that both the countries and the Shared Service Center follow the financial process flows developed for the organization.
• Develop training material for end users.
• Develop and assist in the end user training sessions.
• Coordinate with technical team to ensure the integrity of the converted data.
• Perform data cleansing exercise with countries to ensure conversion of data was only valid, true data.
• Assist in chart of account conversion of the individual countries to conform to the organization’s global structure.
• Travel to Mexico to organize and assist in quality user testing and end user testing sessions and to complete the implementation process.

• Ensure the smooth flow of the enable payment process.
• Perform month end reports and reconcile ledgers.
• Perform monthly withholding tax reports for various countries.
• Conduct relationship management conferences with all local entities to address their concerns and ensure proper procedures are in place.
• Supervise a staff of eight account payable analysts.
• Manage backlog of all invoices pending due to exceptions.
• Lead and mentor exception team to provide best customer service and work efficiently and effectively in resolving pending issues with invoices.
• Delegate tasks and organize daily responsibilities as needed to exception team.
• Train and teach team members new reports, transactions, and tools to facilitate their job.
• Motivate team members to perform at their highest possible ability.

• Assist in the implementation of SAP and the migration of services to Shared Service Center (SSC).
• Assist in training of the new systems that were implemented such as SRM, BPM, etc.
• Manage and resolve the invoices with exceptions.
• Mediate between SSC and local markets to resolve pending issues with invoices and other areas that may arise.
• Process and manage down payments to vendors and employees.
• Clear pending open items on bank reconciliations.
• Review and address open items in vendor’s account.
• Manage manual payment requests.
• Deliver excellent customer service and the highest level of integrity to our internal and external customers.
• Update vendor master data information.
• Work together with treasury to review and process manual payments for foreign currency vendors and analyze any failed payment issues.
• Provide forecast for foreign currency payments to treasury on a weekly basis.
• Review balance sheet accounts with local markets at month end to make any adjustments that are needed before month end closing.
• Travel to Mexico on several occasions to ensure that proper relationship management was maintained between SSC and local market.

• Process invoices for various countries globally from G & A invoices to distributor files.
• Ensure that invoices were posted to SAP accurately and in a timely manner.
• Process vendor electronic files (Flat and EDI files).
• Assist in month-end close process; post month-end accruals, and review vendor files for accuracy.

• Prepare financial statements and corporate income tax returns.
• Analyzed medical information and processed medical bills.
• Performed monthly account payable and account receivable duties.
• Performed month end and quarterly financial reports.
• Met with patients and caregivers to ensure their medical needs were handled accordingly.