Summary
Overview
Work History
Education
Skills
Timeline
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Marlene Guillen Valdes

East Hampstead,FL

Summary

Human Resources Specialist who effectively serves as the first point of contact for employee-related issues.

Payroll Administrator in charge of 400 + hourly employees

Adept at successfully solving complex problems.

Dynamic Accounts Payable Lead who thrives in high pressure, team atmospheres. Extensively trained in Quick Books

Familiar with GAAP standards and A/P software.

Highly skilled in troubleshooting all accounting issues with speed and efficiency.

Focused adept at streamlining accounting department procedures by eliminating unnecessary payment tracking systems.

Payroll specialist with over 20 years of experience, knowledgeable in ADP and Paychex software.

Talented financial leader well-versed in accounting principles and regulations. Motivated to keep company financial operations compliant, accurate and cost-effective. Ready to bring 34+ years of experience and take on challenging new role. Detail-oriented financial professional adept at coordinating fiscal plans, AP and AR operations as well as inventory management. Good mathematical, communication and problem-solving abilities. Advanced skills in Sage and Acumatica Accounting software's.

Overview

34
34
years of professional experience

Work History

Payroll Administrator

Badia Spices
11.2022 - 06.2023
  • Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
  • Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
  • Submitted reports on payroll activities.
  • Verified and submitted timekeeping information for accurate and efficient payroll processing.
  • Managed payroll data entry and processing for 400 + employees to comply with predetermined company guidelines.
  • Responded to employee inquiries to provide information regarding payroll deductions and related issues.
  • Managed employee records on database to maintain accuracy and updated information.
  • Coordinated with HR personnel to verify accuracy and completeness of employee information.
  • Sent bi-weekly reminders for employees to complete and submit time sheets before deadline.
  • Completed payroll accurately and timely to meet employee expectations.
  • Tracked employee vacation, sick and personal time.
  • Audited timesheets and payroll records for accuracy.
  • Updated employee files with new details such as changes in address or salary levels.
  • Maintained confidentiality of employee records and payroll information.
  • Performed data entry tasks and maintained accurate records of employee payroll information.
  • Reconciled payroll discrepancies and responded to inquiries from employees.
  • Generated reports to track employee time and attendance.
  • Responded to employee questions and requests for information in timely and knowledgeable fashion.
  • Maintained employee privacy and protected payroll operations by keeping all information confidential.
  • Processed manual checks for employees in accordance with company.
  • Assisted with recruitment and onboarding of new employees.
  • Coordinated resolution of payroll discrepancies.
  • Work on auditing and corrections on I9's

Accounts Payables Specialist

Badia Spices Inc.
06.2020 - 11.2022
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Prepared month-end closing entries for detailed reporting and recordkeeping.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Oversaw bookkeeping and accounting systems and entered data into systems accurately.
  • Produced month-end closing reports and provided actionable suggestions on remittance for quick resolution.
  • Managed invoices for new materials and parts. Full charge of Inventory and New Machinery vendors.
  • Handled 300 + vendors, processed over 750 invoices monthly.
  • Developed client rapport by efficiently addressing incoming correspondence and resolving 50+ A/P inquires per day.
  • Reorganized accounts payable processes, decreasing supplier payment delays.
  • Handled trade payable documentation by reviewing month-end accruals.
  • Maintained 100% accuracy while processing $5,000,000.00 worth of payments.
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment.
  • Maintained good working relationships with vendors and resolved disputes.
  • Studied past records to detect duplicate statements and fraud, avoiding penalties for non-compliance.
  • Registered transactions and data on accounting database to track history and safeguard information.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Managed invoices for new materials and parts.

Assistant Controller

Arrowmail Presort Company INC.
Miami, FL
02.2006 - 05.2020
  • Maintained integrity of general ledger, including chart of accounts.
  • Analyzed monthly balance sheet accounts for corporate reporting.
  • Cooperated with engineering, manufacturing and corporate accounting to verify that quality standards were met.
  • Optimized and managed research and development spending through collaboration with key business leaders.
  • Generated financial statements and facilitated account closing procedures each month.
  • Compiled general ledger entries on short schedule with nearly 100% accuracy.
  • Analyzed and researched reporting issues to improve accounting operations procedures.
  • Suggested budgetary changes to increase company profits.
  • Full charge of Account Payables
  • Full charge of Human Resources
  • Manage all purchases

Credit Manager

CCM Cellular Connection of Miami
Miami, Florida
11.1997 - 02.2006
  • Maintained 100 % accuracy in calculating discounts, interest and commissions. Facilitated successful internal and external audits through sound and thorough documentation.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Reconciled discrepancies between accounts receivable general ledger account and accounts receivable trial balance account.
  • Researched and resolved accounts payable discrepancies.
  • Created daily and weekly cash reports for accounting management.
  • Reviewed all expense reports for accuracy and proper expense disclosure.
  • Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.
  • Composed effective accounting reports summarizing accounts payable data.
  • Reconciled vendor statements and handled payment complaints or discrepancies.
  • Posted receipts to appropriate general ledger accounts.
  • Balanced monthly general ledger accounts to accurately record cost and month end accruals.
  • Investigated and evaluated customers for creditworthiness and potential risk factors
  • Obtained and interpreted financial statements to assist in credit limit reviews.
  • Reduced past due balances and bad debt by coordinating collection efforts with customer service, sales and billing departments
  • Devised collection recovery strategies to resolve customer issues and delinquent cases.
  • Obtained and reviewed credit reports, credit references, credit insurance and financial statements to establish credit limits for new accounts
  • Collaborated with management to evaluate credit strategies and develop improvements.
  • Oversaw reporting, documentation and recordkeeping requirements for department.

Credit Collections Manager

El Dorado Trading Corporation
Miami, Florida
10.1989 - 11.1997
  • Facilitated successful internal and external audits through sound and thorough documentation.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Reconciled discrepancies between accounts receivable general ledger account and accounts receivable trial balance account.
  • Researched and resolved accounts payable discrepancies.
  • Created daily and weekly cash reports for accounting management.
  • Reviewed all expense reports for accuracy and proper expense disclosure.
  • Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.
  • Successfully implemented new technologies and process automations to encourage continuous improvement.
  • Composed effective accounting reports summarizing accounts payable data.
  • Posted receipts to appropriate general ledger accounts.
  • Balanced monthly general ledger accounts to accurately record cost and month end accruals.
  • Coded and entered at least 70 invoices each day into in-house accounting software

Education

English - Language

Miami Dade Community College
1982

Associate of Science - Acoounting and Finances

Instituto de Economía de la Habana
1979

Skills

Accounts payable specialist

  • Account reconciliation
  • Invoice coding familiarity
  • Exceptional organization
  • Strong in MS Access and Excel
  • Expertise in invoice and payment transactions
  • Intuit QuickBooks specialist
  • Analytical reasoning
  • Ethical approach
  • Superior attention to detail

Payroll Administrator

  • Payroll auditing
  • Reviewing timesheets
  • Resolving discrepancies
  • HR support

Timeline

Payroll Administrator

Badia Spices
11.2022 - 06.2023

Accounts Payables Specialist

Badia Spices Inc.
06.2020 - 11.2022

Assistant Controller

Arrowmail Presort Company INC.
02.2006 - 05.2020

Credit Manager

CCM Cellular Connection of Miami
11.1997 - 02.2006

Credit Collections Manager

El Dorado Trading Corporation
10.1989 - 11.1997

English - Language

Miami Dade Community College

Associate of Science - Acoounting and Finances

Instituto de Economía de la Habana

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Marlene Guillen Valdes