Marlon Allen

· Create new vendor profiles according to established procedures or make necessary changes to existing vendor profiles including determination of proper 1099 setup based on tax documents. Timely collection of IRS form W-9 for current, new and re-instated vendors. Coordinating TIN checks through the IRS TIN check program and collection/storage of all tax and TIN documents/print screens.
· Timely collection of fair market value of goods/services in conjunction with charitable contributions or sponsorships and validating 501c3 status through the IRS Charitable database. Proper storage of all supporting documentation.
· Calculate allocation of specific vendor invoices, when necessary. Proper storage of all supporting documentation and calculations.
· Complete forms for clients or 3rd party service providers (ex: tax forms, vendor profile setup, request for electronic payments) and submit to FS Supervisor for approval. Convey and document information according to established security protocol.
· Reconcile 3rd party vendor statements to resolve discrepancies and to obtain missing invoices. Internally circulate invoices to ensure timely approval and payment.
· Manages missing AP images for invoices, checks, trust, and expense accounting. Identifies and resolves image linking issues. Creates missing image reports and coordinates with the responsible parties to ensure that missing images are rectified.
· Coordinates timely processing of PCard expenses (American Express Programs). Reviews submitted data to verify accurate general ledger or client/matter charge and adequate support backup.

· Initiate and complete the 2-Day Process of the AMEX Check Process (Monthly and Weekly)
· Supports the expense reporting process as needed. Ensures adherence to Firm policy and procedures. Understand proper use of Chrome River expense types and the relationship of expense types to GL mapping. Reviews monthly scheduled Chrome reports (Unsubmitted and Unapproved) and communicates with the responsible expense report preparer or owner to ensure timely processing of expenses.

· Participation in testing, process improvement and process documentation as requested

· Act as a liaison when onboarding new AP expense specialists to help with their transition into their role and assist/educate on their duties.

• Responsible for reviewing and processing all submitted accounts payable invoices and wire transfer requests
• Verify expenses are properly prepared, documented, approved and within established guidelines
• Evaluate vendor invoices for proper assessment of sales tax or to determine if self-assessment of use tax is necessary, according to multiple state guidelines
• Evaluate vendor invoices to determine and record appropriate IRS reportable 1099 amounts
• Review general ledger/client coding to ensure alignment with established guidelines, with particular emphasis on Meal & Entertainment expense
• Ensure timeliness of regularly scheduled payments such as rents, retired partners, and contract employees paid through AP
• Verify that we have current tax documentation on file for each vendor
• Responsible for initiating and recording wire transfer payments of vendor invoices and interbank transfers (domestic and international) through the bank portal
• Assists with the recording of multi-currency transactions initiated in the international offices
• Responsible for preparing accounts payable documentation for scanning and uploading for access within the financial system
• When documentation does not upload as expected, troubleshoot and resolve issues which prevent proper upload
• Responds to all inquiries regarding payment status including whether or not payment has cleared through the bank, and assists with resolution of account discrepancies

• Use the V-Lookup tool to format large files of invoice data in order to upload Excel File into Peoplesoft as efficiently as possible on a daily basis
• Use the Pivot Tables in order to do my weekly reconciliations with the Treasury department to make sure what A/P processes matches up with what Treasury pays by month-end close.
• Work with Treasury Department on any discrepancies or issues found during reconciliations so that it is resolved by month-end close.
• Process and enter approved invoices for payments.
• Obtain Vendor Forms and W-9’s to aide in the Vendor Set-Up process into PeopleSoft.
• Perform thorough review of invoices prior to processing.
• Review, verify, and match invoices to purchase orders.
• Ensure proper and consistence compliance with approved policies and procedures.
• Research and resolve invoice discrepancies and issues.
• Correspond with vendors and respond to inquiries.
• Ensure files and documentation is accurate and complete.
• Assist in the processor of invoice for high dollar invoices.
• Aide in the approval process from high importance invoices.
• Ensure invoices are accurate, precise and ready for payment.
• Heavily connected with the following departments within Accounting and Finance: General Ledger, Treasury, Transportation, Benefits, T&E (Travel and Expense), Payroll, and Procurement.
• Maintain Accounts Payable Files (filing, pulling, copying, etc.)
• Sort, date and distribute mail. .
• Barcode and file invoices.
• Run queries weekly to ensure journal accuracy.

• Use analytical skills to interpret reports, monitor trends, and identify process gaps.
• Works with customers, real estate agents, attorneys and investors to develop workout solutions on mortgage loans where home owners are facing financial difficulties.
• Identify workout options in the form of Loan Reinstatement, Modifications, Short Sale or Deed-of-Lieu based on financial packages, credit reports, appraisals, hardship information and investor/client guidelines.
• Manage and disposition short sales and deed-in-lieu properties in a timely manner
• Resolves customer delinquency utilizing the most cost effective collections techniques to resolve customer delinquency and work towards a permanent solution.
• Required Branch payment processes used include Western Union Quick Collect, Bank-to-Bank Wire Instructions, Money Gram and ACH.

• Execute the data entry and balancing of payments via check, phone pays, western union, money grams, and payoffs from customer to their account in the LSAMS system.
• Prepare the electronic file to transmit to the bank for the ACH process which includes adding, deleting and correcting accounts.
• Process adjustments/corrections of cash on accounts.