Marta Sánchez
Philadelphia,PA
Summary
To continue to explore, learn and be challenged both professionally and personally.
Overview
24
24
years of professional experience
Work History
Senior Legal Assistant
City of Philadelphia Law Department
10.2021 - Current
- Provide assistance to the City Solicitor and her Chief of Staff
- Manage supervisors’ calendars
- Schedule meetings
- Process invoices/follow-up with vendors
- Coordinate travel for our Team
- Assist Chief of Staff for the City Solicitor
- Handle calls from residents of the City of Philadelphia
- Prepare expense reports
- Assists with Quarterly Litigation Reports
- Assisted the DEI Director in coordinating holiday events
- Assisted in the recruitment and scheduling of interview for interns
- Work with other assistants in coordinating the Law Department’s Continuing Legal Education Annual event
Administrative Assistant/Bookkeeper
Salvation Army
07.2020 - 10.2021
- Provided assistance to supervisors and their direct support
- Managed supervisors’ calendars
- Scheduled meetings
- Processed invoices/follow-up with vendors
- Researched vendors for quality and pricing of supplies
- Worked with various vendors regarding office supplies, landscape maintenance, etc.
- Assisted Director of Social Services with Food Pantry and Annual Christmas Toy Program
- Maintained several software programs to track services provided to the Northeast community
Executive Administrator
Naxion
03.2017 - 07.2020
- Provided support to the CEO and her direct reports
- Managed her calendar
- Scheduled meetings for the CEO and her direct reports
- Coordinated travel arrangements, domestically and internationally
- Interacted with executive management as well as board members
- Maintained client database
- Assisted in legal documents
- Assisted in presentations for clients as well as potential clients
- Interacted with high profile customers
- Performed administrative duties for the Executive Vice President of Commercial Real Estate before promotion to Executive Assistant to CEO
- Assisted the Executive Vice President of Commercial Real Estate in coordinating moving that department to another floor
Office Manager
PricewaterhouseCoopers
05.2016 - 02.2017
- Provided support to the Vice President of Enrollment Management and Institutional Advancement, and his direct reports
- Assisted in for new hires - ordering business cards, cell phones, etc.
- Provided back-up to the President’s assistant
- Prepared contracts for vendors interested in holding events here on campus
- Coordinated travel arrangements
- Prepared expense reports for team members
- Processed invoices using the e-Requester billing system
- Interacted with executive management as well as board members
Executive Assistant
Aramark
06.2007 - 04.2016
- Provided support to the Senior Vice President and Deputy General Counsel and his direct reports
- Provided back-up for General Counsel and CEO’s assistants on an as needed basis
- Followed-up on critical and sensitive issues
- Coordinated travel arrangements
- Prepared correspondence and memos at their request
- Interacted with executive management as well as board members
- Updated the department’s website using the web-based program, Ektron
- Prepared expense reports for executive team members
- Provided back-up for Payroll Specialist
- Processed paperwork for new employees
- Set-up offices and cubicles for new employees and contract consultants
Executive Assistant
Diversified Search
05.2006 - 05.2007
- Supported the Practice Leader and Managing Director
- Coordinated interviews for our clients
- Interacted with high profile customers
- Prepared expense and invoice reports
- Performed miscellaneous related duties as assigned
Executive Assistant
RBS Citizens (Formerly Citizens Financial Group)
04.2002 - 05.2006
- Supported the CEO
- Maintained his calendar
- Prepared correspondence and memos at the President’s request
- Extensively interacted with upper management
- Interacted with high profile customers
- Performed administrative duties for the Executive Vice President of Commercial Real Estate before promotion to Executive Assistant to CEO
- Assisted the Executive Vice President of Commercial Real Estate in coordinating moving that department to another floor
Education
Gwynedd Mercy College
Skills
- MS Word 2013/MS Office 365
- MS Excel 2013/MS Office 365
- MS PowerPoint 2013/MS Office 365
- Ektron & FinalSite – Web-based Programs
- Vizio Organizational Chart Program
- Kronos Payroll processing
- Concur Expense Reporting
- Skilled planner and coordinator
- Travel administrator
- SharePoint
Languages
Spanish
Native or Bilingual
Timeline
Senior Legal Assistant
City of Philadelphia Law Department
10.2021 - Current
Administrative Assistant/Bookkeeper
Salvation Army
07.2020 - 10.2021
Executive Administrator
Naxion
03.2017 - 07.2020
Office Manager
PricewaterhouseCoopers
05.2016 - 02.2017
Executive Assistant
Aramark
06.2007 - 04.2016
Executive Assistant
Diversified Search
05.2006 - 05.2007
Executive Assistant
RBS Citizens (Formerly Citizens Financial Group)
04.2002 - 05.2006
Gwynedd Mercy College