Martha Drews
Sunnyvale,CA
Summary
Detail-oriented Executive Assistant with extensive expertise in space planning and travel coordination. Demonstrates strong administrative capabilities, particularly in MS Office Suite, while handling sensitive information with the utmost discretion. Recognized for enhancing organizational processes and productivity. Aiming to leverage project management skills and collaborative strengths to drive efficiency within a dynamic team environment.
Overview
17
17
years of professional experience
Work History
Executive Assistant
AMD
Santa Clara, CA
07.2020 - 11.2024
- Handled confidential information with discretion and integrity.
- Researched and tracked travel expenses to meet company budget requirements.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Facilitated communication between different departments within organization.
- Managed all aspects of catering needs for special events hosted by the organization.
- Assessed existing space utilization in order to identify areas for improvement.
- Analyzed, reviewed, and submitted corporate travel and expense reports for accuracy, completeness, and compliance with company policies.
Administrative Specialist
AMD
Santa Clara, CA
07.2016 - 06.2020
- Arranged domestic and international travel, hotel, and transportation needs for staff.
- Monitored inventory levels of office supplies and ordered replenishments when necessary.
- Handled confidential documents in a secure manner while ensuring privacy regulations were met.
- Completed day-to-day duties accurately and efficiently.
- Provided support and guidance to colleagues to maintain a collaborative work environment.
Senior Administrative Assistant
Hitachi Data Systems
Santa Clara, CA
11.2015 - 06.2016
- Supported HR functions such as onboarding new hires or processing employee benefits paperwork.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Scheduled meetings, appointments, and events for executives.
- Coordinated catering services for various functions, including sales trainings and department meetings.
- Prepared expense reports for executives using company software programs.
- Provided administrative support to senior management team.
Executive Assistant
Howard Hughes Medical Institute
Stanford, CA
08.2007 - 11.2015
- Supported HR functions such as onboarding new hires or processing employee benefits paperwork.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Managed time effectively to ensure tasks were completed on schedule and deadlines were met.
- Ensured proper handling of sensitive materials by following established policies.
- Provided support and guidance to colleagues to maintain a collaborative work environment.
- Collaborated closely with team members to achieve project objectives and meet deadlines.
- Produced and distributed memos, newsletters, and other forms of communication.
- Provided administrative support to senior management team.
- Organized and maintained detailed confidential office filing system regarding employees.
- Handled customer inquiries in a timely fashion while maintaining high standards of customer service.
Education
Bachelor of Science - Management & Organizational Behavior
San Diego State University
San Diego, CABusiness Administration And Management
Foothill Jr College
Los Altos, CASkills
- Event Coordination
- Travel Logistics Management
- File Administration
- Expense reporting
- Information confidentiality
- Meticulous attention to detail
- Professional and mature
- Project management
- Schedule & calendar planning
- Interpersonal communication
- Proactive Initiator
- High-level multitasking
- Expert time management
Languages
Spanish
Limited
References
References available upon request.
Timeline
Executive Assistant
AMD
07.2020 - 11.2024
Administrative Specialist
AMD
07.2016 - 06.2020
Senior Administrative Assistant
Hitachi Data Systems
11.2015 - 06.2016
Executive Assistant
Howard Hughes Medical Institute
08.2007 - 11.2015
Bachelor of Science - Management & Organizational Behavior
San Diego State University
Business Administration And Management
Foothill Jr College
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