Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Martha Gonzalez/DID#832069362

Cape Coral

Summary

Dynamic Executive Assistant with a proven track record at The School District of Lee County, adept at managing confidential information and optimizing executive schedules. Recognized for exceptional customer service and strong problem-solving skills, I streamline operations and enhance communication, ensuring efficient office management and seamless travel arrangements.

Overview

28
28
years of professional experience

Work History

Executive Assistant

LCPEC-School Development
07.2014 - Current
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for Regional Associate Superintendents.
  • Principal Leads pay out(all regions).
  • Principal Meetings, prep documents, food prep arrangements, vendors, book rooms and set up.
  • Support Principals, Bookkeepers, Admin Assistant Sr and Athletic Secretaries(43 schools).
  • Opening School Procedures(first week of school-telephone extended hours for Communication Department).
  • Maintain School Alpha list up-to-date after board meetings-K-12 Regional Structure Academic Services list and Emergency crisis .
  • Parent concerns(English/Spanish).
  • District Field Trip Management, process request forms(Out of County and State) and guidelines for all levels(North & West Regions).
  • Maintain Email Groups for all regions(APC only).
  • Board Agenda items.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Budget Annual Proposal, manage account lines for all locations(9430-9431-9432 and 9433).
  • Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
  • Department HR-PAF, advertise, facilitating hiring process by scheduling interviews and liaising with candidates.
  • Managed mail and both incoming and outgoing correspondence, mail, and email.

Secretary to Principal on Assignment

The School District of Lee County
07.2012 - 06.2014
  • Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
  • Maintained daily report documents, memos and invoices.
  • Scheduled appointments for workshops, trainings, conferences and conducted follow-up calls to staff members.
  • Work closely with administrator, consultant personnel, TIF teachers leaders, professional development and leadership consultants in providing necessary personnel and financial data for the proper TIF Grant.
  • Bookkeeping tasks expenses associated with the TIF Grant. Keep Apples mentor data up-to-date for TIF schools.
  • Responded to emails and other correspondence to facilitate communication and enhance School District processes.
  • Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Prepare various confidential and non-confidential reports utilizing various advance software program.
  • Complete all personnel (PAF) and payroll processing of new, terminated and employees requiring changes.

Information Specialist

Cape Elementary and Michigan International Academy
05.1997 - 01.2013
  • I utilize industry-standard digital electronic equipment including computers and related peripherals to access, process and transmit data to and from a central repository.
  • Responsible to input bell schedules, scheduling of students by team/group, update student records and demographic data, produces calendars and Master schedules on PINNACLE SIS.
  • I processed and maintained data for participation/eligibility in federal and state programs.
  • Responsible to to input referral, health, RTI, 504, ESOL, address changes, custody status, safety and Motor Vehicles (DHSMV) database, other database systems as mandated by the District and/or DOE and discipline data.
  • New student registration duties periodically to assist with Student Enrollment workload.
  • I created a spreadsheet as required by staff and administration to support data analysis, funding impact and program development.
  • I had knowledge of State rules for data collection and reporting in the FTE process, including guidelines and codes for English for Speakers of other languages(ESOL)and Exceptional Student Education(ESE).
  • Prepared FTE reports by collecting, analyzing, and summarizing information.
  • I created, maintained and verified completeness of cumulative files-color coded and permanent records for each student.
  • I assisted parents with transportation eligibility and assignment for new students when required, and assisted with general office routines in support of the daily operation of the school.
  • Welcomed parents with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.

Education

Woodrow Wilson High School
San Francisco, CA

Skills

  • Administrative support
  • Office management
  • Strong problem solver
  • Information confidentiality
  • Customer Service-oriented
  • Travel arrangements
  • Bookkeeping
  • Proper phone etiquette
  • Self-starter
  • Microsoft office
  • Honest and dependable

Languages

Spanish
Native or Bilingual

Timeline

Executive Assistant

LCPEC-School Development
07.2014 - Current

Secretary to Principal on Assignment

The School District of Lee County
07.2012 - 06.2014

Information Specialist

Cape Elementary and Michigan International Academy
05.1997 - 01.2013

Woodrow Wilson High School

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