Martha M. Vazquez
Scottsdale,USA
Summary
Knowledgeable Sr. Payroll Manager with robust background in payroll management, known for implementing efficient payroll systems and ensuring compliance with all regulations. Demonstrated success in optimizing payroll processes and reducing turnaround times. Proven ability to lead teams and manage complex payroll tasks with precision and integrity.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Sr. Payroll Manager
Super Star Car Wash
08.2025 - 11.2025
- Managed 1 payroll specialist
- Process 1500 employee’s payroll -weekly payroll
- Implementation – ADP Workday -Optimization
- Overseeing and ownership of Payroll
- Coordinating with finance and HR departments
- Ensuring accurate and timely payment of employees was made on time
- Maintaining payroll records- Sox compliance
- Smart Compliance - keep
- Work with Legal Department in payroll audits
- Provide support with SOPs, maintaining new processes and set up
- Multi-State Payrolls – 4 States (CA, CO, TX, AZ)
- Open Communication- entire company and procedural flows
- Reviewer & Approval for all payrolls
- Taxes- Annual / Quarterly
- Optimization of System and Software
- Streamlined payroll processes to enhance efficiency and accuracy across multi-state operations.
- Implemented automated systems for timekeeping and payroll processing, reducing manual errors significantly.
Sr. Payroll Supervisor
DBM Global, Inc
09.2024 - 08.2025
- Managed 6 payroll specialists and 2 Payroll Analysts
- Process 1500 employee’s payroll -weekly payroll
- Implementation Set up – ADP Workday Management; Participate with set up of implementation and testing before going live beginning of 2024 year
- Overseeing 6 payroll Specialists – Support | Review Payrolls | Training | Development
- Coordinating with finance and HR departments
- Processing Unclaimed Property – Stale checks
- Certified Payroll & Union Payrolls – reporting & audits
- Ensuring accurate and timely payment of employees was made on time
- Maintaining payroll records- Sox compliance
- Work with Legal Department in payroll audits
- Provide support with SOPs, maintaining new processes and set up
- Multi-State Payrolls over 40 states
- High capacity =5000 employees overall
- Run payroll - 12 company codes in ADP & Paycom
- Reviewer & Approval for all payrolls
- Support Tax Analysts with any payroll tax adjustments or reporting’s
Sr. Payroll Manager
Naumann Hobbs Material Handling, Inc
12.2023 - 08.2024
- Managed 2 Payroll Specialists – provided support, mentoring, training, and development
- Process 610 employee’s payroll - Bi-weekly payroll
- Implementation Set up - Paycom; Managed all set up of implementation and testing before going live beginning of 2024 year
- Overseeing payroll staff- Reviewer and approver
- Coordinating with finance and HR departments
- Processing payroll for new employees
- Managing employee benefits and insurance plans
- Ensuring accurate and timely payment of employees was made on time
- Maintaining payroll records
- Calculating taxes and balancing payroll accounts
- Complying with federal and state laws and regulations
- Managing payroll policies and procedures
- Benefits- auditing, reconciling against invoices
- Garnishments- answered and managed process of set up
- Customer service- provide employees with extensive comprehensive attention to their questions and concerns
- Taxes- Quarterly, W4, 1095-C, Year End reporting (W2 & 1095-C)
- Worked with Finance - to assure all budgeted seats aligned with Payroll platform and Budget Costs
- Reporting- Provided analysis reports to Controller and Finance Manager- Leadership team
- Labor Allocations- work closely with Finance Manager to ensure all Locations and Departments are assigned correctly to employees.
- Managed- Access to all employees – working with IT to make sure we all comply with set up and assigning
- Time & Attendance
- Implementation of 401k Retirement plan- managed all aspects of SPD and new carrier VOYA
- Managed Unemployment Claims
- Audits- internal and external
- Onboarding- provided extensive comprehensive training for new employees about HRIS/Payroll system.
- Managed- all file feeds for benefits to assure amounts reported aligned to payroll deductions.
- Managed- Direct Deposits, wire transfers, ACH return, Void/Reissues, manual checks.
- GL Booking and work closely with Staff Accounts for Month end Closing.
- Supervise and co-ordinate activities of payroll staff
- Manage payroll workload to meet operational requirements
- Ensure payroll is processed in an accurate, compliant and timely manner
- Direct the preparation of payroll related documents
- Administer benefit plans
- Oversee compliance with statutory reporting and filing requirements
- Compile data from payroll sources
- Prepare relevant weekly, monthly, quarterly and year-end reports
- Monitor the accurate processing of staff appointments, transfers, promotions and terminations
- Prepare and review payroll account reconciliations
- Maintain accurate account balances
- Review and improve payroll policies and procedures
- Oversee the maintenance of current employee data systems
- Ensure all payroll information and records are maintained in accordance with statutory requirements
- Support all internal and external audits related to payroll
- Process payroll checks for executive staff
- Interpret new legislation impacting payroll
- Manage and resolve issues relating to payroll production
- Performance management and develop payroll staff
- The Position held major responsibility to make sure all processes and structures were placed back in place to ensure it met all compliance requirements.
Sr. Payroll Manager
Noah (Neighborhood Outreach Access to Health)
12.2021 - 11.2023
- Process 610 employee’s payroll - Bi-weekly payroll
- Implementation Set up - Paycom; Managed all set up of implementation and testing before going live beginning of 2022 year
- HR functions: New Hires, Benefits, Benefit Invoice reconciliation, Short Term Disability, 403b Retirement, 457b Retirement, ACA reporting, FMLA
- Managed all aspects of compliance settings and assure organization was at no risk
- Garnishments- answered and managed process of set up
- Personnel Action Forms – reviewed and approved in system to generate changes to employees' profiles
- Customer service- provide employees with extensive comprehensive attention to their questions and concerns
- Taxes- Quarterly, W4, 1095-C, Year End reporting (W2 & 1095-C)
- Worked with Finance - to assure all budgeted seats aligned with Payroll platform and Budget Costs
- Reporting- Provided analysis reports to Controller and Finance Manager
- Labor Allocations- set up new position seats for recruiting.
- Managed- access to the system.
- Time & Attendance
- Managed Unemployment Claims
- Audits- internal and external
- Onboarding- provided extensive comprehensive training for new employees about HRIS/Payroll system.
- Managed- all file feeds for benefits to assure amounts reported aligned to payroll deductions.
- Managed- Direct Deposits, wire transfers, ACH return, Void/Reissues, manual checks.
- GL Booking and work closely with Staff Accounts for Month end Closing.
- Responsible for system data integrity including all facets of the payroll processing and reporting, the time and attendance, and scheduling systems and provide troubleshooting support.
- Responsible for the security matrix within the time and attendance and scheduling systems. Established quality/quantity measures, levels, and standards and monitored them regarding output. Managed and measured the risk of data corruption or interruption due to upgrades, database interfaces or changes to payroll methodologies. Manage database testing plans and contingencies. Lead the implementation of new or changed existing information technology systems and process improvements within the payroll department. Proactively identifies and engages business partners to communicate and mitigate any potentially negative impacts on upstream/downstream IT system interfaces and/or data points.
- Identifies user needs and develop specifications of a complex nature. Oversee the development of system requirements and training needs. Administers, creates, develops, modifies, and troubleshoots all internal and external Network Payroll interface files and acts as the liaison between vendors, internal and external auditors, Finance, Information Systems, HRIS, and governmental agencies for all interface and systems related issues. Conduct periodic project status meetings and provide periodic status reports.
- Maintain database architecture and integrity of the key payroll reporting systems. Reviews systems, methods, and processes. Formulates new and revised systems and examines programs, interfaces, and techniques to determine appropriate changes to effect efficiency, enhance automation, streamline reporting, and improve end user reporting. Performs data analytics within the Payroll Systems to support accurate and timely financial reporting.
- Functions as the primary point of contact for Information Services, Finance, and internal departments as well as vendor relationships for all payroll related systems.
- Assists in the development of budgets and coordinates the implementation of new and/or revised systems. Identifies Payrolls needs, participates in the selection of hardware/software packages and assists in the development of the implementation strategy. Research vendors and products to keep abreast of technological improvements and advancements.
Payroll and Pension Plan Administrator
District Medical Group, Inc.
04.2018 - 09.2021
- Process payroll over 18 divisions semi-monthly for hourly, salary, and providers basis under Kronos and ADP Workday, Hourly, Independent Contractors, and Salary over 2055 employees; then in 2019 Ceridian Dayforce implemented and
- Monthly, Quarterly, and Yearly closings – run reports
- Benefit Specialist- oversaw all benefit calculations, invoices
- Set up new hires, terminations, LOA, FMLA, Workers Comp, EEO
- PTO/ PST – accruals audit
- Benefits- oversaw FSA, HSA, Pet Insurance, and made sure all benefit deductions were taken during pay period or catch up on following. Made sure all benefits file feeds to third parties were correct; managed benefits for set up and made sure deductions took place. Primary contact with all employees.
- Process manual checks for terminations or payroll adjustments
- Set up minimum rate increase, payroll adjustments, set up benefits, 401K, audit Benefit Premiums
- Review all Personnel Action Forms- made sure all areas of employee profile were accurate and set up at time of onboarding
- Enter journal entries for month end reporting
- Member of Pension Plan Committee- Minutes and Meeting Agenda
- Allocations of salary payroll- Labor Distribution
- W-2, W-4, State Taxes
- Transmitted- 457b Plan, 401K, HSA, FSA
- Benefit Invoices- reconcile
- Audit – Deductions such as 401K, Benefits, Workers Comp
- Set up Benefits, scheduled earnings, and deductions
- Set up garnishments in payroll, audit all deductions to meet Order – answer to garnishments
- Finalizing Payroll – booked GL interface in Sage Accounting software
Payroll Accountant/ Human Resources
One Lodging Management
05.2017 - 03.2018
- Process payroll over 24 locations (multi- state) on biweekly basis under ADP Workday- Hourly and Salary over 350 + employees per location.
- Monthly, Quarterly, and Yearly closings – run reports
- Set up new hires, terminations, LOA, FMLA
- Process manual checks for terminations or payroll adjustments
- Set up minimum rate increase, payroll adjustments, set up benefits, 401K
- Enter journal entries for month end reporting
- Allocations of salary payroll
- W-2, W-4
- Benefits
- Set up jurisdictions- Multi state reporting
- Audit – Deductions such as 401K, Benefits
- Process Unclaimed Property to States- send out due diligence letters to employees to claim wages
- Set up garnishments
- Finalizing Payroll – booking GL interface in Great Plains
Payroll Specialist/ Payroll
Doty Bros. Construction / Herman Weisseker, Inc.
04.2016 - 05.2017
- Process Union Payroll in Spectrum Software on a weekly basis for over 300 union employees.
- Maintained all HR functions for new hires and terminations, maintained all updates on employee handbooks, and updated all regulations and standards. Maintained all employees files up to date, set up child support and calculated weekly deductions, set up new hires and administered all new hires with packets, E-verification, process request notice of reduced earnings (EDD) to employees who didn’t work entire week, received daily time sheets, manually calculated hours, run all reports to finalize payroll, cut checks/advices, entered rig payments, entered hours in system, process retro pays, certified payroll, process termination checks, set up new wages accordingly to Union contracts, maintained all union codes rates and fringes, process all employment verification forms, process federal and state taxes on a weekly basis, and maintain all open communication with superintendents.
- Monthly process over 10 different Union classification reporting’s and uploaded files to pay to local unions fringes, welfare/ pension, 401K, Certified Payroll
- Entered all equipment hours used for each job location, calculated hours, and posted hours to GL.
- Process all checks and wire transfers in the bank and submit summary to all executives daily.
Senior Accountant Coordinator/ Payroll Lead
Windsor Foods – Ontario Corporate Office
09.2008 - 03.2016
- Process Payroll under ADP Workday and Kronos Software and Timekeeper for three locations- set up new hires, reviewed timecards, signed off timecards, entered historical adjustments and retro pays.
- Manage workflow to ensure all payroll transactions are processed accurately and timely
- Reconcile payroll prior to transmission and validate confirmed reports
- Understand proper taxation of employer paid benefits
- Process correct garnishment calculations and compliance
- Execute time and attendance processing and interface with payroll
- Perform compliances for unclaimed property payroll checks
- Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc)
- Develop ad hoc financial and operational reporting as needed
- Process manual check and relocation metric’s
- Load import files received from HR (All Companies)
- Research and email appropriate audience of file issues
- Coordinates schedule and conduct training sessions for departmental payroll representatives to explain payroll policies and procedures, state and federal regulations and laws.
- Prepares correspondence of a technical nature pertaining to payroll issues.
- Coordinates and interacts with federal and state agencies on issues pertaining to employee compensation and deductions.
- Compiles and analyzes payroll data, makes recommendations and determinations, and prepares related reports.
- 401K reports, process all 401K contributions to Fidelity
- Scheduled HSA/FSA benefits on Wells Fargo CEO, run Treasury Information reporting in Wells Fargo Online site, submitted Direct Deposit ACH files, submitted notifications to Court or Social Workers, managed all other
- Process unclaimed property in NAUPA
- Maintained Image positive pay
- Assisted Acct. Payables (Promotions/Brokerage) in coding and keying cold storage invoices, running brokerage commissions reports, Process 1099 Tax Forms, matching and mailing checks, Accrual at Month end, process all Draft checks into system, enter Assets in system and log
- Process the T&E P-card transactions, file all transactions, booking Misc. Cash, Meals and Business miles, manually entered all expenses in Amegy bank to disburse cash reimbursements and into JDE System to account for accrual, analyzed the P-Card transactions for Company 90 and exported all information into JDE, set up queries in JP Morgan website for new card members, train employees how to manage their expenses,.
- Assisted Accounting department with GBA Reports/ Depreciation, RSVD Assessments, set up Assets in JDE Oracle, process W-9, assisted Company Plants in filling out Annual Survey Documents, Tax Audits, kept track on Usage of recycling & Utility usage, adjusted Freight Removal Report on Monthly basis, ran QS PPV Report and Assessment report on Monthly basis to turn in to the Finance Manager, Manually process invoices, key person who will fill in the Account Payable Department when co -worker will be out.
- Payroll Reconciliation with Bank Statement, voiding checks online banking and auditing any reports, reconciling GL Accounts, process journals, Accruals, P&L, Sales COGS report.
- Maintained Co-packer reconciliation for COGS and Sales and reconciled co-packers P&L with our sales and costs.
- Led month-end close processes, ensuring accuracy and compliance with accounting standards.
- Developed financial reports to provide insights for strategic decision-making.
Education
Business Management Diploma BS -
University of Phoenix
Phoenix, AZCertification - Business Management Administration
University of Phoenix
Skills
- Team leadership
- Employee training and development
- Process improvement strategies
- Benefits administration
- Garnishment processing
- Multi-state payroll
- Unemployment benefits claims
- Proficient in ADP Workday, Workforce Now, PAYCOM, Ceridian Dayforce, QuickBooks, Kronos, UKG
- Compliance
Accomplishments
- Managed over 150 garnishments for one location and processed payments every week to reduce over collecting or under collecting of orders.
- Multi state Payroll; Knowledge with In- house Payroll
- Reduced 95% of unclaimed property by establishing NAPA network and reporting to states.
- Designed, developed, and maintained Payroll process, policies in place provided all training during onboarding for both employees and managers.
- Managed in setting up new HRIS / Payroll Implementations, Payroll Structure, and Policies
- Managed 6 payroll specialists and 2 Payroll Analysts – provided support, mentoring, training, development
Certification
- Certificate Business Management, Univ of Phoenix, AZ
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Sr. Payroll Manager
Super Star Car Wash
08.2025 - 11.2025
Sr. Payroll Supervisor
DBM Global, Inc
09.2024 - 08.2025
Sr. Payroll Manager
Naumann Hobbs Material Handling, Inc
12.2023 - 08.2024
Sr. Payroll Manager
Noah (Neighborhood Outreach Access to Health)
12.2021 - 11.2023
Payroll and Pension Plan Administrator
District Medical Group, Inc.
04.2018 - 09.2021
Payroll Accountant/ Human Resources
One Lodging Management
05.2017 - 03.2018
Payroll Specialist/ Payroll
Doty Bros. Construction / Herman Weisseker, Inc.
04.2016 - 05.2017
Senior Accountant Coordinator/ Payroll Lead
Windsor Foods – Ontario Corporate Office
09.2008 - 03.2016
Certification - Business Management Administration
University of Phoenix
Business Management Diploma BS -
University of Phoenix