Martha Rodriguez
Seaside,OR
Summary
Dedicated administrative professional with experience in office settings. Hardworking team player responsible, punctual, and productive professional when working with little to no supervision. Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Organized office professional with experience with various administrative tasks such as preparing agendas, scheduling meetings, and providing management assistance. Expertise in scheduling and coordinating meetings. Organized and dependable candidate with a positive attitude. To seek and maintain a full-time position that offers professional challenges utilizing interpersonal skills, and problem-solving skills.
Overview
3
3
years of professional experience
Work History
Administrative Assistant
El Monte Community Credit Union
02.2019 - 05.2022
- Executed record filing system to improve document organization and management.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to the correct recipient.
- Maintained and assisted in creating databases to track and record member data.
- Updated spreadsheets and databases to track, analyze, and report on website traffic.
- Coordinated and scheduled meetings and conference calls to optimize the scheduling of the Board of Directors and Supervisory Committee.
- Assisted in the development and implementation of new administrative procedures to stay in compliance.
- Participated in the development of strategies to improve office procedures.
- Drafted correspondence and other documents for the CEO and department heads in the credit union's voice.
- Mediated with vendors and suppliers for office supplies, equipment, and services.
- Enhanced office efficiency by assisting in implementing organizational systems.
- Supported the CEO and management by scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Contributed to cost reduction efforts by identifying opportunities for process improvements by applying for grants.
- Facilitated collaboration within the Board of Directors by organizing regular meetings, and maintaining meeting minutes.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Optimized calendar management for the CEO by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Managed filing system, entered data, and completed other clerical tasks.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality of service.
- Liaised between the CEO and vendors and maintained effective lines of communication.
Education
Business Office Administration
UEI College
Huntington Park, CA02.2020
High School Diploma -
El Monte-Rosemead Adult School
El Monte, CA05.2018
Skills
- Research
- Office Administration
- Database Management
- Letter Preparation
- Information Security
- Workflow Optimization
- Calendar Management
- Presentation Design
- Mail Handling
- Clerical Support
- Filing
- Document Control
- Scheduling
- Minute Taking
- Travel Coordination
- Data Entry
- Appointment Scheduling
- Meeting Planning
- Office Equipment Maintenance
- Videoconference Preparation
Languages
Spanish
Native or Bilingual
Timeline
Administrative Assistant
El Monte Community Credit Union
02.2019 - 05.2022
Business Office Administration
UEI College
High School Diploma -
El Monte-Rosemead Adult School
Similar Profiles
John An TruongJohn An Truong
Substitute Teacher, K-12 at El Monte Union High School DistrictSubstitute Teacher, K-12 at El Monte Union High School District
Rozanna TorresRozanna Torres
Custodian at El Monte Union High School DistrictCustodian at El Monte Union High School District
Daniel Herrera JrDaniel Herrera Jr
Custodian 1 (day Position) Arroyo HS at El Monte Union High School DistrictCustodian 1 (day Position) Arroyo HS at El Monte Union High School District
Ulrich HorstmannUlrich Horstmann
Front Desk Supervisor at Best Western - Columbia HospitalityFront Desk Supervisor at Best Western - Columbia Hospitality
Manuel StewartManuel Stewart
Shift Manager at McDonald'sShift Manager at McDonald's