Martha Rodriguez
Houston,TX
Summary
Strategic executive assistant with over 10 years of experience in corporate administration and business development. Proven track record in managing confidential communications, board meetings, and travel logistics for C-suite executives. Leverages a strong sales background to evaluate partnership opportunities and enhance stakeholder relationships, driving business efficiency.
Overview
10
10
years of professional experience
Work History
Automotive Sales
TotalEnergies Petrochemicals & Refining USA, Inc.
Houston, USA
04.2021 - 11.2025
- Prepare and submit monthly pricing, accruals and rebates, credits, complaints, and sample requests
- Establishing suitable lines of credit to ensure maximum security of payment. Recommend solutions related to characteristics of its portfolio
- Works with Account Coordination to ensure forecast accuracy at customers
- Works with Credit to ensure timely payment by buying accounts
- Plan and propose a 3-year sales budget
- Prepare 3 month forecast and realize sales to guarantee 100% sourcing reliability for customer during the month
- Assures high quality technical support using Tech Assistance and promotes new developments
- Studies, mediates and resolves Quality Notifications with Quality Management
Domestic Account Coordinator - Polymers - Supply Chain
TotalEnergies Petrochemicals & Refining USA, Inc.
Houston, USA
01.2018 - 01.2021
- Coordinate and manage shipments for all three Polymer business lines (Polyethylene, Polypropylene, Polystyrene)
- Process purchase orders/samples in SAP, coordinate with Demand Planning and Credit to remove delivery blocks, schedule delivery with carrier and goods issue shipments
- Coordinate with carrier and customer when there are delayed shipments, delivery date changes, order cancellations, product returns
- Provide timely and accurate feedback to customers
- Process credit/debit memos, prepare summary billed invoices and create demurrage invoices for customers withholding railcars
- Control and monitor product inventory, reconcile inventory at the end of each month and provide documentation to Accounting
- Set up new customer accounts with Sales, Credit and Logistics and maintain customer master data in SAP
- Obtain pricing from Sales and issue Proforma Invoices to pre-pay customers
- Provide Technical Data Sheet, Certificate of Analysis, Shipment Notice, Packing List to customers
Sales Administrative Assistant
TotalEnergies Petrochemicals & Refining USA, Inc.
Houston, USA
01.2017 - 01.2018
- Collaborated with sales team to manage customer contracts, ensuring compliance and timely execution.
- Edited, formatted, routed and shipped customer contracts.
- Supported sales managers and VP of Supply Chain with overflow tasks to ensure smooth operations.
- Coordinated PR initiatives, business development events, and sales meetings to enhance team engagement and customer outreach.
- Coordinated and scheduled travel arrangements
- Ran Polymers Morning Report and Customer Service Report on a daily basis (open orders, delivery notes and CV audits)
Administrative Assistant
Fortis Minerals, LLC
Houston, USA
01.2017 - 12.2017
- Processed, verified and reconciled transactions such as accounts payable, invoices and personal expense claims in the computer system
- Resolved inquiries related to allocated invoices, ensuring accuracy and timely processing.
- Supported Office Manager in overseeing office operations by managing office supply inventory and distributing incoming and outgoing mail.
- Coordinated special events, travel arrangements, and itineraries to ensure smooth execution.
Administrative Assistant
Arena Energy, LLC
Woodlands, USA
01.2016 - 01.2017
- Provided comprehensive support for senior-level staff by managing and coordinating projects to enhance business operations
- Managed receptionist area, greeting visitors and addressing telephone and in-person inquiries
- Coordinated inventory orders and office supply procurement, ensuring seamless availability of resources
Education
Bachelor of Arts - Public Relations
Texas Tech University
Lubbock, Texas12-2013
Study Abroad Program -
Texas Tech University
Seville, Spain01-2012
Skills
- Executive assistance and administrative support
- Proficient in office software
- Communication effectiveness
- Attention to detail
- Sales tactics development
- Customer relations and lead generation
- Problem-solving analysis
- Efficiency in time management
- Team collaboration skills
- Management of expense reporting
Organizations Volunteer Skills
Chi Omega Sorority Member, Houston Food Bank, Habitat for Humanity, Make a Wish Foundation, Young Life, Excel, Outlook, PowerPoint, Word, SAP, Enertia System
Timeline
Automotive Sales
TotalEnergies Petrochemicals & Refining USA, Inc.
04.2021 - 11.2025
Domestic Account Coordinator - Polymers - Supply Chain
TotalEnergies Petrochemicals & Refining USA, Inc.
01.2018 - 01.2021
Sales Administrative Assistant
TotalEnergies Petrochemicals & Refining USA, Inc.
01.2017 - 01.2018
Administrative Assistant
Fortis Minerals, LLC
01.2017 - 12.2017
Administrative Assistant
Arena Energy, LLC
01.2016 - 01.2017
Bachelor of Arts - Public Relations
Texas Tech University
Study Abroad Program -
Texas Tech University