MARTHA KAY VICKERS
Ft Worth,TX
Summary
Dedicated Sr. Administrative Assistant with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.
Overview
28
28
years of professional experience
Work History
Administrative Assistant
Gray Engineering Consultants
Arlington, TX
05.2011 - 03.2014
- Handled customer inquiries in a timely fashion while maintaining high standards of customer service.
- Maintained confidential information regarding employees, customers, and business operations.
- Created and distributed documents, reports, presentations, and correspondence.
- Provided administrative support to senior management team.
- Organized and maintained detailed office filing systems.
- Answered incoming calls from clients and vendors in a professional manner.
- Processed invoices and payments through an automated system.
- Resolved customer complaints promptly in a professional manner.
- Ensured proper handling of sensitive materials by following established policies.
- Performed research tasks related to departmental projects or initiatives.
- Provided technical assistance to computer users within the organization.
- Prepared expense reports for executives using company software programs.
- Scheduled meetings, appointments, and events for executives.
- Coordinated travel arrangements for executive staff members.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Scheduled appointments between clients and customers and internal staff members.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Answered questions from customers regarding products and services offered by the company.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Created travel arrangements for senior managers according to their requirements.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Conducted research online using search engines such as Google or Yahoo!
- Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
- Scheduled appointments, meetings and events for management staff.
- Provided secretarial and office management support while building cooperative working relationships.
- Coordinated appointments, meetings and conferences.
- Prepared and prioritized calendars and correspondence.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
Sr. Administrative Assistant
Boeing Electronics
Irving, TX
01.1986 - 04.2009
- Maintained confidential information regarding employees, customers, and business operations.
- Conducted interviews with prospective candidates for open positions within the company.
- Created and distributed documents, reports, presentations, and correspondence.
- Provided administrative support to senior management team.
- Assisted with the preparation of budgets and financial statements for upper-level management review.
- Organized and maintained detailed office filing systems.
- Developed effective tracking systems to monitor progress on projects with multiple deadlines.
- Ensured proper handling of sensitive materials by following established policies.
- Performed research tasks related to departmental projects or initiatives.
- Managed inventory of office supplies and placed orders as needed.
- Compiled data from various sources into organized formats for reporting purposes.
- Prepared expense reports for executives using company software programs.
- Scheduled meetings, appointments, and events for executives.
- Coordinated travel arrangements for executive staff members.
- Compiled data from various sources into organized reports for review by management team.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Facilitated communication between different departments within the organization.
- Handled confidential documents in an organized fashion according to established protocol.
- Managed office supplies inventory and placed orders when necessary.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Created travel arrangements for senior managers according to their requirements.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Conducted research online using search engines such as Google or Yahoo!
- Produced and distributed memos, newsletters and other forms of communication.
- Scheduled appointments, meetings and events for management staff.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
Education
Associate of Arts -
Southwest Texas Jr. College
Uvalde, TX05-1968
High School Diploma -
Uvalde High School
Uvalde, TX05-1966
Skills
- Minute Taking
- Mail handling
- Clerical Support
- Bookkeeping
- Check processing
- Expense Reporting
- Meeting planning
- Presentation Design
Accomplishments
- Received award for organizing Boeing Electronics company picnic. I designed invitations, mailed to employees, distributed tickets, coordinated volunteers for various activities such as dunking booth and bingo.
- Awarded certificate and monetary award for my organization and assistance in the First Day activities for BAE Systems as our new owner.
Timeline
Administrative Assistant
Gray Engineering Consultants
05.2011 - 03.2014
Sr. Administrative Assistant
Boeing Electronics
01.1986 - 04.2009
Associate of Arts -
Southwest Texas Jr. College
High School Diploma -
Uvalde High School
Similar Profiles
ABIGAIL MOLINARABIGAIL MOLINAR
Event Planner (freelance) at Vollmer Gray Engineering LabsEvent Planner (freelance) at Vollmer Gray Engineering Labs
Vraj PatelVraj Patel
Structural Engineer at Deboke Engineering Consultants (OZ Consulting)Structural Engineer at Deboke Engineering Consultants (OZ Consulting)
VAMSI KRISHNA REDDYVAMSI KRISHNA REDDY
Senior Structural Design Engineer at Khatib & Alami Engineering Consultants Pvt LtdSenior Structural Design Engineer at Khatib & Alami Engineering Consultants Pvt Ltd