Martha Michelle Medina
Pasadena,TX
Summary
Driven and resourceful administrative professional with 13+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Administrative Assistant position. Ready to help team achieve company goals.
Overview
14
14
years of professional experience
Work History
Executive Assistant/Patient Liason/Front Office Coordinator
Complete Midlife Wellness Center
06.2020 - Current
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Improved office efficiency by implementing new filing systems and document management processes.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Used advanced software to prepare documents, reports, and presentations.
- Facilitated training and onboarding for incoming office staff.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Created and managed office systems to efficiently deal with documentation.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Executive Assistant
Complete Women's Care Center
09.2009 - 05.2020
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Answered high volume of phone calls and email inquiries.
- Facilitated training and onboarding for incoming office staff.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Volunteered to help with special projects of varying degrees of complexity.
Education
No Degree - Business Administration
Houston Community College
6815 Rustic St., Houston, TX 7708708.1996
High School Diploma -
Stephen F Austin High School
Houston, TX 06.1996
Skills
- Invoice Processing
- Administrative Support
- Meeting Planning
- Office Management
- Customer Service
- Mail Management
- Technical Support
- Social Media Management
- Database Management
- Staff Management
- Scheduling
- Schedule Management
- Customer Service-Oriented
- Human Resources Management (HRM)
- Excel Spreadsheets
- Multi-Line Phone Proficiency
- Strong Problem Solver
- Training and Development
- Phone Etiquette
Professional References
Available Upon Request
Timeline
Executive Assistant/Patient Liason/Front Office Coordinator
Complete Midlife Wellness Center
06.2020 - Current
Executive Assistant
Complete Women's Care Center
09.2009 - 05.2020
No Degree - Business Administration
Houston Community College
High School Diploma -
Stephen F Austin High School
Similar Profiles
Martha MedinaMartha Medina
Executive Assistant and Patient Liaison at Complete Midlife Wellness CenterExecutive Assistant and Patient Liaison at Complete Midlife Wellness Center
Lisa Roper-ParoliseLisa Roper-Parolise
Health And Wellness Coach at Complete Body WellnessHealth And Wellness Coach at Complete Body Wellness
Sondra SiesSondra Sies
Outpatient Registrar at Medical City Mental Health and Wellness Center Frisco (Formerly Haven Wellness Center)Outpatient Registrar at Medical City Mental Health and Wellness Center Frisco (Formerly Haven Wellness Center)