Martina G. Shea
Yuma,AZ
Summary
Experienced and detail-oriented accounting clerk with over 15 years of expertise in handling financial applications for multi-million-dollar establishments. Highly organized and dedicated, excelling at prioritizing and completing multiple tasks with minimal supervision for successful project outcomes. Strong analytical and problem-solving skills enable well-thought-out and accurate decisions. Responsible for ensuring completion of all customer billing at month-end, demonstrating ability to work independently and self-motivate. Builds positive relationships with clients and colleagues at all levels while managing high work volumes within tight deadlines without compromising quality. Proficient in various computer skills including MS Word, Excel, Internet, QuickBooks, Peachtree, Timberline, Trend, JD Edwards & ISI Sub Accounting (Accounting Software), Contractor V, and Service Fusion. Maintains open lines of communication as a liaison for field personnel and vendors to resolve disputes and discrepancies with billings. Certified in payroll processing and ensures insurance certificates and contractors' licenses are up to date for all subcontractors. Bilingual abilities in Spanish for fluent comprehension and communication. Expertise in contracts and purchase orders combined with proficiency in inventory management make a valuable asset to any organization.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Accounts Payable
Sellers Petroleum
09.2023 - 09.2024
- Maintained up-to-date customer records, facilitating accurate invoicing and prompt payment receipt.
- Managed many invoices, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations.
- Provided exceptional customer service to internal departments and external clients regarding billing inquiries or dispute resolution.
- Supported month-end closing activities, ensuring accuracy in financial records and adherence to deadlines.
- Match PO to vendors' invoices.
- Reduced the number of overdue invoices for improved cash flow management.
- Processed employee expense reimbursements, verifying the accuracy of submitted documentation against company policies before approval.
- Reconcile General Ledger accounts.
- Review the cash flow before the check runs.
- Managed a high volume of invoices, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations.
Office Manager/Bookkeeper
Commercial Cooking Equipment
05.2021 - 01.2023
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
- Conducted regular reviews of office procedures, identifying and implementing improvements for operational excellence.
- Improved team morale and cohesion with regular team-building activities and open communication channels.
- Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Trained personnel in equipment maintenance and enforced participation in exercises focused on developing key skills.
Bookkeeper
La Posta Band of Mission Indians
01.2016 - 09.2020
- Maintained and processed invoices, deposits, and money logs.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
- Reconcile nine checking accounts for the non-profit organization.
- Prepare for two audits during the current year.
- Completed payroll for employees and maintained detailed records of procedures.
- Reconciled and corrected issues with financial records.
- Posted daily receipts and payments in accordance with corporate protocols.
- Supported year-end closing procedures by preparing adjusting journal entries as needed.
- Established QuickBooks accounting system to reflect accurate financial records.
- Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations for the non-profit organization.
- Implemented a more efficient filing system for financial documents, improving accessibility and organization.
- Reviewed and filed financial documents, coded accounting entries for data processing, and posted daily receipts and payments in accordance with all corporate protocols.
- Completed tax forms in compliance with legal regulations.
- Improved financial accuracy by reconciling accounts and identifying discrepancies in financial records.
- Communicated proactively with team members regarding any issues or concerns related to bookkeeping tasks.
- Collaborated with external auditors to facilitate the annual audit process, providing necessary documentation as required.
- Assisted with budget preparation and monitoring, contributing to better expense control.
- Supported decision-making by preparing accurate monthly financial statements.
- Optimized payroll processing for accuracy, ensuring all employees were paid promptly and correctly.
- Maintained compliance with tax laws, ensuring timely filing of all required documents.
Payroll/AP/AR
Temp Agency
02.2015 - 11.2015
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Passionate about learning and committed to continual improvement.
- Managed time efficiently in order to complete all tasks within deadlines.
- Paid attention to detail while completing assignments.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Adaptable and proficient in learning new concepts quickly and efficiently.
- Proved successful working within tight deadlines and a fast-paced environment.
- Demonstrated strong organizational and time management skills while managing multiple projects.
Credit Manager
Thompson Building Materials
09.2014 - 12.2014
- Negotiated payment plans with delinquent customers to minimize losses while maintaining positive client relationships.
- Performed semi-annual account credit limit reviews and credit increase review requests from financial service and sales teams.
- Work cross-functionally with sales, management, and other departments to maintain effective operations.
- Improved credit risk management by implementing effective underwriting policies and procedures.
- Evaluated complex customer profiles using financial statements, credit reports, and industry data to make informed lending decisions.
- Investigated and evaluated customers for creditworthiness and potential risk factors.
- Referred delinquent accounts to collections department or outside resources.
- Maximized cash flow for the company by monitoring outstanding debts and optimizing collection efforts.
- Reviewed and analyzed loan procedures.
- Reviewed and updated credit policies regularly in response to changing market conditions, industry trends, and emerging risks.
- Attended ongoing professional training to facilitate accurate and productive credit management.
- Reduced past due balances and bad debt by coordinating collection efforts with customer service, sales and billing departments.
- Negotiated settlements and payment terms with customers and delivered customized payment plans.
- Enhanced department efficiency by streamlining processes, reducing errors, and automating routine tasks.
- Oversaw reporting, documentation and recordkeeping requirements for department.
- Utilized financial software to prepare consolidated financial statements.
- Established internal audit procedures to validate and improve accuracy of financial reporting.
Payroll/HR/AP/AR
Mega Engineering
06.2013 - 09.2014
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Organized and detail-oriented with a strong work ethic.
- Paid attention to detail while completing assignments.
- Proved successful working within tight deadlines and a fast-paced environment.
- Process weekly payroll, garnishments, and payroll taxes.
- Assist CPA with any financial reports as need it.
Education
Arizona Western College
01.2025
No Degree - Grant Writing
San Diego State University
San Diego, CA06-2019
Skills
- Invoice Processing
- Purchase Order Management
- Payment Processing
- Expense Reporting
- Bank Reconciliation
- Tax Compliance
- Cash Flow Management
- Credit Control
- General ledger maintenance
- Debt collection
- Data Entry
- Account Reconciliation
- Quickbooks Desktop/Online
- GAAP principles
- Payment Scheduling
References
- Conrad Beverly, CCE Owner/Service Manager, 928-581-2492
- Cindy Martin, Anderson Drilling/Hayward Baker-Friend, 619.843.6251
- Cynthia Tam, CPA/Formal coworker, 619.2006277
Education
Arizona Western College, University of Arizona, Spring 2025
Certification
Notary Public
Languages
Spanish
Native or Bilingual
Timeline
Accounts Payable
Sellers Petroleum
09.2023 - 09.2024
Office Manager/Bookkeeper
Commercial Cooking Equipment
05.2021 - 01.2023
Bookkeeper
La Posta Band of Mission Indians
01.2016 - 09.2020
Payroll/AP/AR
Temp Agency
02.2015 - 11.2015
Credit Manager
Thompson Building Materials
09.2014 - 12.2014
Payroll/HR/AP/AR
Mega Engineering
06.2013 - 09.2014
Notary Public
Arizona Western College
No Degree - Grant Writing
San Diego State University
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