Marvie Thomas
Jackson,MS
Summary
To obtain a position as an Administrative Assistant with an agency that provides an opportunity for growth and helps to further the vision and goals of the agency. Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
32
32
years of professional experience
Work History
Administrative Assistant
Jackson Public Schools
01.2017 - 01.2020
- Performs the usual office routines and practices associated with a smoothly run office
- Takes and transcribes dictation of several types, including correspondence, reports, notices, and recommendations
- Obtain, gather, and organize pertinent data as needed and put it into usable form
- Maintains a regular filing system as well as a set off locked confidential files, and processes incoming correspondence as instructed
- Maintain a schedule of appointments and plan for conferences and interviews.
- Assist in organizing district educational conferences.
- Welcome visitors and arrange for their comfort and managed approximately 30 or more calls, emails and faxes per day from customers.
Office Manager
Jackson Public Schools
01.2003 - 01.2017
- Serve as correspondent and receptionist for the principal
- Maintain the Principal's records
- Possess strong interpersonal and communication skills, able to work effectively with various agencies and departments, handle purchasing correspondence receipts, skilled in Microsoft Word, Excel, Access, and Outlook, deposit, and account for all school monies, gather data for time sheets, prepare payroll and perform bookkeeping duties for the school
- Handle distribution of general school forms and supplies
- Formulate and record purchase orders in a discretionary manner
- Ability to plan coordinate and organize multiple tasks and projects simultaneously, plan and organize meetings and/or unique events
- Maintain SAMS data based for the district at the school level
- Serves as student administration management system (SAM) administrator and primary contact; assists with SAM training; ensures timelines are met; inputs and maintain required data on student administration management system; runs site specific queries/reports.
- Organized travel arrangements for executives by researching cost-effective options while accommodating individual preferences.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
- Worked well in a team setting, providing support and guidance.
- Demonstrated respect, friendliness and willingness to help wherever needed.
Specialist, Student Meal Verification
Jackson Public Schools
01.1992 - 01.2003
- Gathered and coordinated free and reduced meal applications and verification procedures in compliance with State/Federal regulations and mandates
- Planned, organized, and implemented all staff development training for school district personnel concerning meal applications
- Supervised temporary staff during the data entry of meal applications
- Maintained and created computer generated reports
- Maintained and prepared MSIS file for the State Department of Education for audit and reporting purposes
- Functioned as a liaison with principals, teachers, food service personnel, and parents regarding student meals.
Office Clerk/Receptionist
Jackson Public Schools
01.1991 - 01.1992
- Performed general office duties including managing approximately 30 or more calls, receiving public visitors and students.
- Referred individuals to the appropriate personnel responsible for departmental procedures.
- Notified parents of student absenteeism and truancy
- Entered and retrieved student data using specialized attendance software via computer.
Terminal Operator
Jackson Public Schools
01.1989 - 01.1991
- Worked on various assignments using the IBM Personal Computer, Printer Word Processor, Scanner and Copier Machine
- This work related to bookkeeping, scanning, and storing data, preparing special reports for the Central Office, such as Student Report Cards, and Student Attendance.
Teacher Assistance
Jackson Public School District
08.1987 - 08.1989
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Tutored students classified as minimal and basic in accordance with state testing reporting categories.
Education
Associate of Arts - Business Administration/Accounting
Phillip Junior College
Jackson, MS01.1989
Skills
- Human resource laws
- Substitute Teacher Coordination
- Expense validation
- Employee timesheet processing
- Multitasking and Time Management
- Conference planning
- Filing
- Meeting Arrangements
- Professional Communication
- Office Equipment Operation
- Training and coaching
References
- Dr. Jason Sargent, Executive Director, Testing, Enrollment and Accountability, Holmes County Consolidated School District, 313 Olive Street, Lexington, MS, 39095, 662-834-2175 ext. 1012, 601-421-0459
- Dr. Samecia Stokes, Asst. Principal, Siwell Middle School, 1983 North Siwell Road, Jackson, MS, 39203, 601-923-2550, 601-260-3533
- Larry Armstrong, Asst. Principal, Jim Hill High, 2185 Fortune St., Jackson, MS, 39204, 601-960-5354, 601-672-9208
Timeline
Administrative Assistant
Jackson Public Schools
01.2017 - 01.2020
Office Manager
Jackson Public Schools
01.2003 - 01.2017
Specialist, Student Meal Verification
Jackson Public Schools
01.1992 - 01.2003
Office Clerk/Receptionist
Jackson Public Schools
01.1991 - 01.1992
Terminal Operator
Jackson Public Schools
01.1989 - 01.1991
Teacher Assistance
Jackson Public School District
08.1987 - 08.1989
Associate of Arts - Business Administration/Accounting
Phillip Junior College
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