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9b
Marwan Al Kotob

Marwan Al Kotob

Saida

Work Preference

Work Type

Full TimePart Time

Location Preference

On-SiteRemoteHybrid

Important To Me

Career advancementWork-life balanceCompany CultureFlexible work hoursPersonal development programsHealthcare benefitsWork from home optionPaid time offTeam Building / Company RetreatsPaid sick leave4-day work week

Summary

I am a highly motivated, and detail-oriented team player who is keen to achieve project goals punctually by practicing positive leadership. I have attained different experiences in many domains working in different sectors: Development, Humanitarian, Social stability, Governance, and Security Sector.

Overview

14
14
years of professional experience
21
21
Certification

Work History

Project Officer – PO - “Supporting Gender-Responsive Migration Management System.”

DCAF – Geneva Center for Security Sector Governance – Global Affairs Canada (GAC) Fund
08.2023 - Current
  • Advise and recommend concepts, action plans, and proposals to the Country Director and Project Manager.
  • Represent DCAF Lebanon and the Project during meetings and consultations with partners and counterparts.
  • Ensure smooth relations with project beneficiaries and stakeholders & promote project activities
  • Follow up the work of the project's consultants and experts.
  • Prepare MoUs and contribute to their signature.
  • Prepare and finalize service agreements with experts and ensure signatures in sequence
  • Manage different project components and activities and ensure delivery on time & according to budget.
  • Facilitate communication and coordination with project stakeholders, security agencies, relevant ministries, universities, CSOs, and others.
  • Develop new networks and contacts in terms of: researchers, security agencies personnel, experts, research bodies, entities, universities…
  • Finalize project documents including concept notes, briefs, minutes, presentations…
  • Draft and Conclude donor reports and project-related narrative reports and updates.
  • Support logistics and conduct of project events, workshops, training etc.
  • Arrange project workplans and other tracking tools as well as their monitoring
  • Conduct research and assessments per the project requires.
  • Assess needs at GS and coordinate with counterparts to ensure complementarity.
  • Deliver inputs and support to procurement and contracting service providers.
  • Identify new funding opportunities and providing support in resource mobilization.
  • Prepare project log-frames and MEL plans and support its implementation including tools and processes.
  • Provide translation, interpretation and document review support.
  • Ensure gender and diversity mainstreaming in the implementation of all project activities and project monitoring.
  • Provide support to officers in preparation for CIMIC activities, drafting proposals, and submitting to the concerned body
  • Prepare project contingency workplans.
  • Prepare news summaries and share with GS magazine correspondence.
  • Prepare social media posts and share with DCAF HQ.
  • Review consultants’ invoices and time-sheets.
  • Prepare weekly project updates and security and political updates and share with HQ.
  • Prepare TORs and discuss with security agencies before finalizing.

Project Coordinator – PC - “Promoting Community Policing in Lebanon Project”

DRI – Democracy Reporting International – EU Fund – in coordination with FIIAPP
11.2021 - 08.2023
  • Liaise and coordinate between the FIIAPP and DRI
  • Co-design and lead the implementation of project activities, such as events, workshops, trainings, and publications.
  • Monitor and report on the implementation of project activities, update the project work plan accordingly, and responsible for internal and donor reporting on relevant projects through writing and researching for weekly and narrative reports.
  • Monitor and report on political, social, and legal developments relevant to the projects.
  • Coordinate engagement and project delivery with DRI partners and stakeholders.
  • Coordinate with the Finance Unit when planning deliverables and sign off on project expenditures not exceeding 500 EUR in accordance with the project budget.
  • Coordinate with head of public institutions and maintain good relations with them.
  • Travel to different regions of Lebanon to ensure sound implementation of project activities.
  • Develop Monitoring, Evaluation, and Learning (MEL) frameworks and tools, analyses project data and compiles MEL reports in accordance with DRI’s MEL and donor guidelines and in close coordination with the Project & MEL Officer.
  • Ensure gender and diversity mainstreaming in the implementation of all project activities and project monitoring.
  • Support the Country Representative on program development as well as the design and implementation of project frameworks and grant/proposal writing.
  • Support in reviewing DRI publications and research outputs, including liaising with external experts and consultants.
  • Support the Country Representative in outreach activities involving key stakeholders such as donor organizations, civil society, public officials, academia, and media actors.
  • Coordinate with ISF representatives, mayors, and municipal police pertaining to project activities.
  • Coordinate with the Communications Unit in the development and implementation of outreach and advocacy activities.

Data Coordination Officer/Program Officer – DCO - “Syria Program”

ICMP – International Commission on Missing Persons – UK, German, EU Funds
09.2019 - 10.2021
  • Identify and Assess potential Data Partnership Organizations (Syria, Turkey, Lebanon, EU).
  • Lead and assist in creation of Project Implementation Agreements
  • Ensure proper implementation of activities as per the project agreements.
  • Travel abroad and visit different CSOs and organizations working under the Implementation Agreement with ICMP.
  • Monitor the work of different CSOs as per IAs in Syria and Turkey.
  • Design, prepare, conduct, and assist in training programs for the relevant Data Partnership Organizations, and ICMP staff, in processing of data, reference collection and in use of ICMP iDMS software application.
  • Focal point for data processing under the Data Partnership Agreement
  • Provide relevant support, coaching, mentoring and monitoring locally and remotely throughout the project duration.
  • Conduct and coordinate activities during data collection campaigns, and DNA reference sample collection campaigns in Europe (Germany & Netherlands).
  • Ensure that proper implementation of protocols and best practices are in place.
  • Control quality of data entries by CSOs located abroad to ICMP data systems.
  • Report and contribute to the preparation of relevant internal and external reports and correspondence.
  • Guide CSOs in preparation of relevant reports in line with the Implementation Agreements.
  • Translate emails and documents related to Implementation Agreements.
  • Visit CSOs offices abroad & audit financial documents & IA processes.

Area Manager Regional Program Manager – RPM - “Lebanon Community Support Program (CSP)”

Chemonics - USAID Fund
10.2018 - 07.2019
  • Represent Chemonics & CSP in South Lebanon and in different meetings.
  • Conduct regular situation monitoring at the national and regional levels pertaining to the assigned localities of intervention.
  • Hire field officers and short-term consultants for the South region.
  • Supervise Field Officers in community profiling, community engagement, and activity implementation processes.
  • Conduct field visits to monitor the work of field officers and technical consultants and check implementation sites.
  • Apply CSP’s community selection and activity selection criteria and make recommendations for community stabilization and development interventions.
  • Establish an Advisory Group in each target community.
  • Identify community engagement partners in each community.
  • Support the design, budgeting, development, and implementation of field activities.
  • Contribute in problem solving and troubleshooting
  • Ensure implementation remains within the spirit of the original design concept.
  • Facilitate effective coordination between Field Officers and local partners.
  • Advise on and assist as needed in areas of financial management, procurement, and implementation planning.
  • Track expenditures against activity budgets.
  • Draft content for program deliverables, reports and other ad hoc needs.
  • Ensure compliance with donor and USAID policies and procedures, and achievement of intended results.
  • Ensure all activity files are complete and maintained, and that activities are closed out within required time frames.
  • Contribute to the implementation of the program’s MEL plan.

Field Officer – FO - “Peace Building In Lebanon Project”

United Nations Development Programme – DFID, KFW, Japan, EU Funds.
11.2014 - 10.2018
  • Coordinate Peace Building Project in South Lebanon including multiple tasks:
  • Represent UNDP and the Peace Building Project in meetings in South Lebanon with mayors, stakeholder, UN agencies, and CSOs & INGOs.
  • Build and manage networks with municipalities and local community actors (NGOs, CSOs) and coordinate joint initiatives.
  • Map active stakeholders in targeted communities
  • Maintain good communication/relations with active stakeholders in targeted communities
  • Research villages and targeted communities’ profiles and histories
  • Prepare area meetings, training sessions, and community design workshops
  • Follow up on all relevant projects and activities in south Lebanon area
  • Follow up with local actors, partners, & stakeholders on work progress
  • Prepare and send media posts about activities, workshops, and success stories and to PB media component
  • Coordinate with MOSA Area Coordinators and SDC centers managers and staff members
  • Supervise & oversee, and monitor & evaluate local committees’ activities, plans, budgets, and proposals
  • Assist local committees and local working groups in proposal writing
  • Control, Audit, & Follow up on grants disbursed to committees and local partners
  • Report (quantitative and qualitative) on all activities to UNDP main office
  • Facilitate workshops, meetings, & sessions with local actors, partners, and consultants
  • Manage and control qualitative and quantitative data
  • Coordinate with other UNDP projects and other UN agencies’ projects
  • Prepare action plans with consultants and partners
  • Procure items for UNDP office and local community committees
  • Manage and Control logistics when preparing for workshops & seminars
  • Assist partners and other UNDP projects as needed
  • Coordinate with other donors in respective areas on program implementation.

Students Affairs Assistant

Rafik Hariri University
08.2013 - 09.2014
  • Communicate with RHU community and provide required information and support
  • Promote internal clubs and societies activities
  • Coordinate and communicate with internal and external clubs and societies regarding activities
  • Assist in the preparation of the annual yearbook
  • Manage the Coop & Placement Program (Internships and jobs program)
  • Liaise & communicate with existing employers, referrals, and sister companies
  • Create new partnerships with new employers for internships
  • Assist in following up on students’ Work & Study Financial Aid Program
  • Assist in general Student Affairs Issues
  • Control qualitative and quantitative data
  • Prepare logistics when preparing for workshops, meetings, & seminars
  • Conduct training & seminars to students

Procurement Officer

Inkript Procurement Officer
05.2013 - 07.2013
  • Obtains offers for purchases as per the procurement procedure.
  • Acts in accordance with the applicable security directives and procedures.
  • Prepare & review material requisitions and purchase orders as necessary.
  • Open LCs and initiating wire transfers under the supervision of the Head of Support
  • Follow up and update daily the status of the incoming shipments.
  • Ensure that all documents pertaining to incoming shipments are received prior to the goods’ arrival at the port entrance.
  • Assist in the evaluation and evaluation of suppliers.
  • Update the Approved Vendor’s list as appropriate.
  • Calculate tariffs, duties.
  • Carry out periodical market research to ensure that the products purchased by the company are priced according to the market.
  • Suggest new suppliers and / or substitute products.
  • Invite tenders, consulting with suppliers and reviewing quotations.
  • Establish delivery schedules, monitoring progress and contacting clients and suppliers to resolve any problems.
  • Carry out supplier contract reviews.
  • Responsible for carrying out negotiations with suppliers.
  • Write, review, and/or negotiate grants, contracts and/or agreements.
  • Review and/or inspect work for quality, accuracy, and completeness.
  • Coordinate and/or act as a liaison between work units and other agencies, work units, organizations, suppliers, etc.

Rafik Hariri University

Research Assistant
01.2013 - 04.2013
  • Support research activities with RHU instructors
  • Prepare a curriculum for “Banking & Finance major”
  • Conduct statistical research & analysis using dedicated software
  • Support academic activities of RHU instructors

Accounting and Finance Officer

JAT Offshore
02.2012 - 10.2012
  • Prepare daily reports and daily journal entries
  • Control & Supervise bank accounts (money transfers) in Lebanon and Nigeria
  • Track & manage financial transactions (Letter of Credit / Open Accounts)
  • Check & analyze financial/banks reports
  • Prepare payments for suppliers (Issue Cheques, Bank letters)
  • Prepare weekly financial reports for top management
  • Audit banks’ charges/commissions and prepare banks’ charges report
  • Prepare weekly banks reconciliation reports.
  • Advise on bank transfer requirements with top management.
  • Issue request for transfer letters between Nigeria and Lebanon Banks

Education

Master of Business Administration M.B.A -

Rafik Hariri University
05.2014

B.A. Business Management - undefined

Hariri Canadian University
12.2011

Skills

  • Skilled in utilizing Microsoft Visio for visual documentation
  • Experience with Microsoft Project
  • Proficient in SPSS
  • Proficient in Microsoft Office
  • SAP software proficiency
  • Activity Info
  • Proficient in Dolphin and Oracle accounting systems
  • Experienced with DevResults monitoring and evaluation
  • Data management systems
  • Power BI proficiency
  • Analytical problem solving
  • Strategic decision making
  • Prioritization and scheduling
  • Clear verbal communication
  • Data analysis proficiency
  • Data-driven decision making
  • Project planning
  • Effective leadership
  • Collaborative team member
  • Expertise sharing
  • Strong focus on accuracy
  • Ability to perform under pressure
  • Analytical study skills
  • Program evaluation
  • Proficient in managing multiple tasks
  • Clear and concise presentation techniques
  • Training delivery
  • Performance reporting
  • Professional translation expertise
  • Stakeholder engagement mapping
  • Customer engagement
  • Remote team coordination

Certification

  • Jan 2025 First Aid and CPR Course – Lebanese Red Cross
  • Nov 2024 Project Management for Development Professionals – PM4NGOs Certified
  • Sept 2024 Certificate of Completion - Project Management in the Development Sector - Pyramid Learning
  • Sept 2024 Certificate of Completion – Disaster Risk Reduction in the NGO Sector: Funding, Planning and Implementation (AUB NGOi)
  • July 2024 Certificate of Completion - Integrating Gender in Project Design – (DCAF)
  • Sept 2023 Certificate of Completion - Learning Path: Communication Skills - Facilitation Course (DCAF)
  • Sept 2023 Certificate of Completion - Learning Path: Monitoring, Evaluation, Accountability and Learning (MEAL) (DCAF)
  • July 2023 Certificate of Completion – Project Cycle Management (DRI)
  • March 2022 Certificate of Completion – Project & Program Management for NGOs (AUB –NGOi)
  • June 2019 Certificate of Completion - New Manager Foundations (LinkedIn Learning - PMI)
  • June 2019 Certificate of Completion - Project Management Simplified (LinkedIn Learning - PMI)
  • January 2019 Certificate of Completion – Youth Leadership Programme YLP4 - UNDP
  • December 2018 Certificate of Attendance – End GBV in the Workplace SHEILD
  • October 2018 Conflict Sensitivity & Do No Harm – Inter-Agency Coordination Lebanon and Forum ZFD
  • October 2018 Fundraising Certificate – IABC International Academy for Building Capacities
  • October 2018 Diploma in NGO’s Management – IABC International Academy for Building Capacities
  • September 2017 Designing & Implementation of Results: Strengthening the Impact Of UNDP’s Peace Building Programme & Support - Certificate of Accomplishment (International Peace and Development Training Centre - IPDTC & UNDP)
  • December 2015 Project Management Professional PMP - 35 Hours Preparation Course
  • April 2015 LAAS 21 Certificate of Participation - The LAAS International Science Conference is a forum for researchers to present and discuss recent advances in the various fields of science and education.
  • March 2014 HULT International Social Prize Certificate of Attendance - social entrepreneurship, topic: “Healthcare: Non-communicable Disease in the Urban Slum”
  • May 2013 RHU Certificate for “Graduate Research Award”

Language Skills

Native Arabic; Fluent
English; Fluent
German (Levels 1&2); Basic
French (Level 1); Basic

Timeline

Project Officer – PO - “Supporting Gender-Responsive Migration Management System.”

DCAF – Geneva Center for Security Sector Governance – Global Affairs Canada (GAC) Fund
08.2023 - Current

Project Coordinator – PC - “Promoting Community Policing in Lebanon Project”

DRI – Democracy Reporting International – EU Fund – in coordination with FIIAPP
11.2021 - 08.2023

Data Coordination Officer/Program Officer – DCO - “Syria Program”

ICMP – International Commission on Missing Persons – UK, German, EU Funds
09.2019 - 10.2021

Area Manager Regional Program Manager – RPM - “Lebanon Community Support Program (CSP)”

Chemonics - USAID Fund
10.2018 - 07.2019

Field Officer – FO - “Peace Building In Lebanon Project”

United Nations Development Programme – DFID, KFW, Japan, EU Funds.
11.2014 - 10.2018

Students Affairs Assistant

Rafik Hariri University
08.2013 - 09.2014

Procurement Officer

Inkript Procurement Officer
05.2013 - 07.2013

Rafik Hariri University

Research Assistant
01.2013 - 04.2013

Accounting and Finance Officer

JAT Offshore
02.2012 - 10.2012

B.A. Business Management - undefined

Hariri Canadian University

Master of Business Administration M.B.A -

Rafik Hariri University

Training

  • Nov 2012 - Sabeh Ayoun Auditing & Consulting Dec 2012 Intern
  • Practiced and mastered various accounting principles.
  • Conducted auditing activities.
  • Jul 2011 - American Society for Management Oct 2011 Intern (Junior Consultant)
  • Applied accreditation standards to Hospitals.
  • Performed quality Control checkups.
  • Applied Key performance indicators and quality improvement plan analysis.
  • Drew organizational charts and structural charts.
  • Prepared SOP for different hospitals in coordination with doctors and nurses.

Additional Experiences

  • Private instructor
  • Private SPSS sessions to students and interested persons willing to learn statistics.
  • Private Accounting courses to university students
  • Courses are given through the BIT’s teaching Center in Majdelyoun.

Publications

  • [1] Khoury Pierre, Ghazzawi Khalil, Kotob Marwan, Ghanem Nivine, Atwi Tarek “The Tendency For Using Accounting Information Systems in Lebanese Firms”, International Journal of Computer Theory and Engineering (IJCTE, ISSN: 1793-821X (Online Version); 1793-8201 (Print Version)), ICASC 2013.
  • [2] Pierre Al Khoury, Marwan Kotob, Abed El Kader Fares, Mohamad Eido and Mustapha Ghandour (2014): “Lebanese Students’ Awareness Regarding Accreditation In Higher Education Institutions”, Journal of Business Education and Accreditation, Volume 6, No. 1, The Institute of Business and Finance Research, USA, ISSN: 1944-5903
  • [3] Pierre Khoury, Ragy Darwish, Marwan Kotob, Nassim Saad, Sara Abboud, Mira Baassiri and Nehal Seif (2013): “Wealth Expectations Among Lebanese Youth: The Case for Lebanese Higher Education Students”, Journal of Modern Accounting and Auditing, Vol. 9, No. 11, David Publishing, USA, ISSN: 1548-6583.
  • [4] Pierre Al-Khoury, Marwan Kotob, Sarah Ghosn Najla Hamdan, Ayman Khazaal, Mirvat Safa, Chadi Daouk, and Rawan Farhat (2013): “Consumer Preference between Iphone and Galaxy in Lebanon”, International Journal of Mobile Communication & Networking, Vol. 4, No. 1, pp. 27-35. Research India Publications, India, ISSN: 2231-1203
  • [5] Pierre Al Khoury, Marwan Kotob, Shahd Iskandar, Firas Amad, Tala Mezher, Tarek Saidi, Wassim Ghazzawi and Zeina El Baba: “Employees’ Perception About the Effect of Training on Promotion: Evidence from Lebanon”, Global Journal of Business Research, The Institute of Business and Finance Research, USA, ISSN: 1944-5903
  • [6] Pierre Al Khoury, Marwan Kotob, Lama Tamraz and Mahmoud Kamar: “The Motive for Individual Social Responsibility and Its Possible Impacts: The Case of Lebanon”, American Academic Scholarly Research Journal, AASRJ. Nov 2013, Volume 5, Number 6, ISSN: 2162-321X
  • [7] Pierre Al-Khoury, Marwan Al Kotob, Batoul Al Mouhammad, Dima Shamseddine, Hanan El Khodor, Hibatoullah El Bsat, Rania El Khatib and Yasmina Chaar (2014): “The Role of Accountants in Decision making in Lebanese Firms”, Journal of Modern Accounting and Auditing, Vol.10, No.2, David Publishing, USA, ISSN: 1548-6583
  • [8] Jamil Hammoud, Marwan Al Kotob, 21st LAAS Lebanese Association for the Advancement of Science International Science Conference - Horizon 2020: Advances in Sciences and Technology - Saint Joseph University (USJ), Damascus Road, Beirut, Lebanon April 15-16-17, 2015: “The Attractiveness of Family-Owned Businesses from a Career Development Perspective: Perceptions of Fresh Graduates and Experienced Employees”. - Conference

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Hobbies

Football

Basketball

Running

Swimming

Biking

Hiking

Camping

Trekking

Interests

Teaching

Project Support

Data Analysis

Software

PowerBI

SPSS

Activity-Info

Microsoft Office Full Package

Websites

Accomplishments

  • Supervised team of 3 staff members, and 4 Consultants.
  • Resolved tension issues in South Lebanon by acting on causes of tension and implementing interventions to resolve conflicts.
  • I was also able to located and return more than $200,000 upon auditing Nigeria banks accounts related to JAT Offshore that were mistakenly thought to be customs costs and commissions by JAT Offshore Management and Nigeria Staff.
  • I was able to publish the first article published by RHU in an international Journal, a conference took place in the Philippines took place to discuss the article where the chairman of business college at RHU had to be present to discuss it. I was also able to work on other 6 articles to be published in International Journals for a total of 7.
  • I negotiated with Khoury-Home for terms of providing Inkript staff with special discounts on selected items of the home appliances department. I also negotiated Mimosa, so they can provide us with high quality packaging material, being more expensive than other suppliers, my negotiation was about providing Mimosa with paper and cardboard by products used by Mimosa, thus providing mimosa for cheaper raw material for production I return for lower price of packaging material similar to other suppliers.
  • I worked alone on the COOP and Placement Program, I was able to increase the database of partner companies, firms, and entities providing internship opportunities to RHU students, by more than 50% in 10 months. In addition to attending meetings with employers and internship providers to negotiate terms of internship with them. I was also able to conduct seminars to more than 250 students in 3 campuses in Lebanon (Mechref Main Campus – Bekaa – Tripoli), discussing the topics of creating a CV, attending an Interview, and code of conduct and ethics at the work place. In addition to finding suitable internship opportunities for 221 student around Lebanon, in position in Lebanon and abroad, in 10 months only.
  • Provided training, support, and guidance to Syrian CSOs working on collecting information about missing Syrians during the conflict in Syrian since 2011, and even before. The skill and experience of the Syrian CSOs did increase sharply due to the mentoring I provided, and our data system results showed so.
  • I managed a full project, under service agreement with FIIAPP, aiming to support municipalities in Lebanon to adopt a new municipal police regulatory framework. So, I managed a team of 4 experts, and managed relations with a donor, and multiple municipalities.

Quote

Please... in the name of science... question everything!

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