Hi, I’m
Mary-Ann Petraitis
Santa Rosa Beach,USA
Summary
Detail-oriented and strategically minded executive assistant with experience in executive calendar and email management, project coordination, board and regulatory support, and team leadership. Recognized for operational excellence, inclusive leadership, and a deep commitment to organizational culture. Adept at navigating complex environments with diplomacy and discretion, driving cross-functional initiatives, and fostering meaningful employee engagement. Trusted advisor and culture champion who brings clarity, calm, and connection to every interaction.
Overview
23
years of professional experience
Work History
Federal Home Loan Bank of Chicago
Manager, MPF Administration
03.2012 - 04.2025
Job overview
- Executed full calendar and email management with executive discretion and foresight.
- Managed 4 direct reports, including 2 Executive Assistants, 1 Admin Assistant, and 1 Marketing Associate.
- Served as the primary liaison for 11 Board members from FHLBanks across the country, ensuring exceptional logistical coordination and personalized support.
- Created and maintained detailed governance visuals, organizational charts, and seating plans for executive visibility and operational transparency.
- Took and distributed minutes, tracking action items and follow-ups.
- Facilitated DEI learning opportunities and employee engagement touchpoints.
- Oversaw travel arrangements, registrations, and expense reporting.
- Coordinated professional and personal calendars to streamline efficiency.
- Led weekly team meetings, 1:1s, quarterly reviews, and annual goal setting and compensation discussions.
- Coordinated logistics and materials for System Board meetings and subcommittees (OTI, S&P, Capital Markets, MPF Advisory Council).
- Produced a biennial MPF Booklet highlighting all member institutions and staff.
- Managed bi-weekly, monthly, and quarterly reporting to FHFA regulators.
- Organized examination document collection and meeting logistics.
- Designed and moderated MPF Town Halls and weekly team huddles.
- Planned and executed internal campaigns, swag distributions, and branded apparel programs.
- Served as Chair of Employee Resource Group (7+ years) and led 30+ engagement events.
- Participated in founding the Wellness Team ERG and led initiatives such as meditation sessions and wellness challenges and events.
- Developed the Investor Reporting Calendar in collaboration with MPF Marketing, overseeing content creation, design theme, and distribution strategy.
- Led the planning and execution of the Avanade/FHLBC Day of Service, a multi-stakeholder event that included university and nonprofit partners, internal and external volunteers, and co-branded logistics.
- Curated and produced the MPF Report, synthesizing cross-functional updates for executive and regulatory stakeholders with high attention to detail.
- Managed all internal guides, forms, and documentation updates for legal and customer service use, ensuring compliance and accessibility via the MPF website.
- Spearheaded internal volunteer opportunities to meet DEI STI goals, coordinating both on-site and community-based events in partnership with nonprofits.
- Recognized for exceptional event planning, including Intern Day of Service and seasonal cultural initiatives such as the Employee Holiday Party, Walk for Water, and Shamrock Shuffle fundraising events.
- Respected culture ambassador and trusted advisor, helping to shape a positive, collaborative environment through employee recognition, inclusive programming, and resource group leadership.
Seton Montessori Institute
Admissions Coordinator
09.2011 - 02.2012
Rising Medical Solutions
Executive Assistant to CEO
07.2008 - 09.2011
Federal Home Loan Bank of Chicago
Executive Assistant to CEO
01.2002 - 07.2008
Education
DePaul UniversityChicago, IL
Bachelor of Arts (BA)
Skills
- Executive Support and Calendar Management
- Team Leadership and Staff Development
- DEI Strategy and Culture Initiatives
- Project and Event Management
- Board and Regulatory Coordination
- Meeting and Logistics Planning
- Communication and Emotional Intelligence
- Volunteerism and Community Outreach
- Presentation Design and Document Formatting
- Operations, Reporting and Compliance
- Team Leadership, Training and Development
- Time management
- Decision-making
- Verbal and written communication
- Complex Problem-solving
- Goal setting
Timeline
Manager, MPF Administration
Federal Home Loan Bank of Chicago
03.2012 - 04.2025
Admissions Coordinator
Seton Montessori Institute
09.2011 - 02.2012
Executive Assistant to CEO
Rising Medical Solutions
07.2008 - 09.2011
Executive Assistant to CEO
Federal Home Loan Bank of Chicago
01.2002 - 07.2008
DePaul University
Bachelor of Arts (BA)