Summary
Overview
Work History
Education
Skills
Timeline
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MARY ARTES

Prince Frederick,MD

Summary

Versatile and detail-oriented administrative professional with over 15 years of experience supporting executives, managing office operations, and coordinating logistics in both corporate and government environments. Proven ability to handle sensitive information, streamline processes, and maintain effective communication across departments. Adept in Microsoft Office, event planning, travel coordination, and documentation management, with a strong reputation for reliability, efficiency, and professionalism.

Overview

13
13
years of professional experience

Work History

Executive Assistant

Pet Media, Inc.
09.2020 - 04.2025
  • Provide ongoing email, phone, and in-person support to host volunteers through the entire host/dog
    relationship.
  • Guide breeder host applicants through the full application process, including application screening
    interviews, home assessments, and dog handling assessments.
  • Collaborates with the volunteer services and marketing teams to ensure a reliable influx of candidates.
  • Make recommendations for volunteer host/dog matches to breeding manager, and perform transfer of dog and
    necessary supplies to new hosts.

Administrative Assistant

CompTIA
03.2014 - 09.2020
  • Coordinate and manage executive's complex schedule, exercising judgment, professionalism and tact
  • Oversee scheduling, agenda preparation, gathering and distribution of discussion materials and all logistical
    considerations for periodic executive team and operations meetings.
  • Schedule and coordinate extensive travel, speaking engagements, conference calls and team meetings
  • Prepare, review, track and process all expense reports and reimbursements and manage corporate credit card and
    handle all procurement for the team

Executive Assistant

L-3 Communications
03.2012 - 03.2014
  • Ensured travel arrangements are accurately prepared in a timely manner and processes travel claims for the
    JDISS program in a timely manner.
  • Assembled the Weekly Activity Report (WAR) from all divisions, edited, compiled and distributed
    electronically.
  • Handled Employee In and Out Processing.
  • Ensured department administrative personnel understand and properly execute policies & procedures.
  • Maintained the executive’s calendars reflecting meetings, leave, travel and training.

Education

Associate of Arts - Applied Sciences

College of Southern Maryland
La Plata, MD
05-2001

Skills

    Highly proficient in Microsoft Office products (Excel, Word, Power Point)
    Ability to collaborate with team members, multi-task, and adapt to change
    Experience in database management
    Excellent interpersonal and writing skills
    Ability to interact effectively with individuals and to meet stringent deadlines in a high pressure demanding
    environment

Timeline

Executive Assistant

Pet Media, Inc.
09.2020 - 04.2025

Administrative Assistant

CompTIA
03.2014 - 09.2020

Executive Assistant

L-3 Communications
03.2012 - 03.2014

Associate of Arts - Applied Sciences

College of Southern Maryland

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MARY ARTES