Mary Avila
Gilbert,AZ
Summary
Results-oriented accounting professional with several years of experience in accounting, financial analysis, and audit-related settings. Quick and eager learner with acute attention to detail and a consistent track record of identifying process improvements to drive quality, accuracy, and efficiency.
Overview
25
25
years of professional experience
Work History
Senior Accountant
Akos MD
11.2022 - Current
- Prepared and posted journal entries for multiple entities.
- Ensured accurate record keeping and organization of Quickbooks Online company data
- Maintained accurate records of daily financial transactions and finalized the posting process
- Reviewed and processed credit card expenses
- Reconciled balance sheet accounts and accruals monthly
- Responsible for creating loan schedules and handling various financial statement related inquiries
- Compiled accurate monthly financial statements, featuring Profit and Loss Statements
- Maintained an organized system for recording bank transactions
- Downloaded bank transactions into the appropriate bank accounts
- Ensured accuracy and consistency in financial records through regular bank reconciliations for multiple business divisions
- Managed bi-weekly payroll calculations
- Completed additional responsibilities as directed.
Senior Accountant
Vensure Employer Services
07.2021 - 11.2022
- Audit daily revenue statements, resolving any issues with team members and external parties to ensure accurate processing.
- Performed calculations for bi-weekly commission payouts.
- Uploaded data to PRISM facilitating commission payouts
- Ensured timely and accurate processing of commission payroll
- Distributed monthly high volume email statements
- Consistently established client and agent accounts on various platforms including PRISM, ClientSpace, and Commissions.com.
- Responded to high volume email requests promptly
- Assist in various aspects of managing commission payouts
- Created and maintained ongoing process improvement documentation for an international team
- Developed best practices to enhance efficiency and accuracy in commission payroll processes
- Ensure that all bi-weekly commission payrolls are completed as scheduled and help the team where needed
- Maintained company's commissions calculation database by preparing commission pivots, payments, and reports.
Accountant
Northrop Grumman
08.2019 - 06.2021
- Managed the processing of fixed assets into BNA (tax product) following CIP Review conducted by Fixed Asset lead analyst
- Compiled asset documentation, created asset packages, and saved them to a stored folder of completed asset packets
- Created JE for every asset in Costpoint, ensuring proper capitalization and including required backup documentation.
- Reviewed and uploaded Journal Entries from various sources onto CostPoint and FSS Sharepoint
- Managed MEC process by utilizing JE log and status emails to track completion of tasks.
- Ensured accurate and timely preparation of G/L reconciliation for Accrued Contract labor on a monthly basis
- Utilized G/L detail to generate monthly reconciliation files, comparing the amounts recorded via time collection with the amounts invoiced through Volt Timekeeping
- Conducted research on variances, identified causes of discrepancies, and implemented corrective actions.
- Collaborated with Time Collection contact to promptly resolve timekeeping issues.
Staff Accountant
Verra Mobility
01.2019 - 08.2019
- Acted as the primary point of contact between business units and clients, ensuring smooth operation of banking and payment processing. Successfully troubleshooted any problems arising from existing banking processes.
- Troubleshot and resolved customer payment exceptions, implementing solutions to prevent future occurrences while streamlining processes.
- Processed and applied daily cash receipts, cash transactions, and A/R adjustments through various platforms.
- Researched payment discrepancies to ensure accurate posting to accounts and collaborated with the Billing team to resolve any issues
- Owned process documentation - created and updated documentation to ensure transparency of processes and appropriate controls exist
- Performed monthly accounting for specified client revenues, cash balances, and associated bank fees
- Performed month end closing procedures including journal entries and allocations for banking and convenience fees.
Accounting Analyst
First American Title Insurance Company
01.2015 - 12.2018
- Performed a variety of analytical tasks adhering to standard procedures in general accounting and statistical analysis.
- Gathered and structured substantial amounts of data from multiple sources, including but not limited to data warehouses
- Aided in the preparation of regulatory reporting by creating and analyzing reports for 6 DataCall States, providing detailed breakdowns of state-specific codes
- Maintained consistent reconciliation of monthly premium and endorsement revenue for 6 DataCall States, comparing GL and System data.
- Ensures all processes are fully documented and compliant with internal, external, and regulatory requirements.
- Ensured compliance with regulatory rules through in-depth research of new product and rate changes, resulting in precise statistical reporting.
- Prepared accounting reports to support regulatory and financial statements, analyzing P&L and BS.
- Investigates accounting inquiries, analyzes emerging trends and major transformations, and communicates findings to the Accounting Manager
- Demonstrated proficiency in reporting techniques, applied mathematics, and foundational understanding of statistics
- Managed State Filing Requirements Database, overseeing payments and securing necessary signatures for license and certification form renewals
- Compiled preparatory work for construction of each states’ package(s).
Staff Accountant
AAM LLC
Tempe, AZ
01.2013 - 12.2014
- Prepared monthly financial statements for a diverse portfolio of 47 communities
- Contributes to peer review of cash basis community financial statements on a monthly basis.
- Reconciled monthly bank statements and prepared monthly reserve transfers
- Researched fluctuations and variances in account balances to efficiently resolve differences
- Prepared supporting schedules for accrued items
- Performed recordation audit and made necessary adjusting entries
- Identified and resolved A/P and A/R discrepancies
- Reconciled Reserve accounts for the Holding Company and Affiliate Banks (ICS XFERS), reviewing/verifying reconciliation of each account on the balance sheet to ensure general ledger accuracy.
- Performed appropriate follow up on outstanding items of the DIT/WIT
- Reviewed schedules and journal entries for prepaid expenses amortization.
- Prepared monthly and quarterly subsidy funding requests for developer communities
- Managed and monitored annual operating budgets
A/R - A/P Intergroup Ambassador
ACS (xrox)
Tempe, AZ
03.2010 - 12.2012
- Coordinates month end activities required to ensure an accurate month end closing system/function within the organization's/clients established policies
- Review the completeness of expenses booked each month to ensure all the expenses recurring and non-recurring are recorded and complete
- Develop process improvements in GL, A/P, A/R and Variance analysis areas
- Maintains ongoing and effective communications with clients and management
- Research, analyze and resolve complex month end closing issues
- Review schedules and journal entries for the amortization of currency fluctuation
- Train and cross train current staff (onshore and offshore via web-ex) on the accounting processes within intergroup and other departments as necessary.
Senior Staff Accountant
Gila River Telecommunications Inc.
Chandler, AZ
10.2007 - 02.2010
- Managed and ensured timely preparation and filing of payroll-related tax, Federal tax, Tribal tax, and State Telecom tax for GRTI and Subsidiaries.
- Maintained up-to-date knowledge of tax regulations to guarantee adherence
- Coordinated with taxing authorities to resolve issues and respond to tax notices.
- Monitored and reconciled daily A/R general ledger transactions for Customer Service
- Managed and updated 401K retirement files, records, and documents in compliance with regulations
- Conducted monthly audits to validate accuracy of employee benefit cost and deductions compared to invoices
- Maintained general ledgers by preparing accurate journal entries, ensuring they were supported by documentation and analysis.
- Formulated and implemented processes to enhance accounting accuracy, timeliness, and efficiency.
A/R Cash Accountant
Honeywell, Inc.
Tempe, AZ
01.2000 - 10.2007
- Responsible for balancing, reconciling, and reporting A/R and Inter-company Automation and Control Services cash to the corporate general ledger
- Bank administration
- Investigate Debit/Credit deposit corrections
- Return check notifications
- Reconciles lockbox for Automation and Control Services and Subsidiaries
- Analysis of daily Cash Management
- Coordinate credit card transactions with credit card companies, business sites and cash teams
- Reconciliation of credit card statements against bank statements and general ledger
- Coordinate with the Corporate Office any bank-related issues such as opening and closing of bank accounts and making changes to bank instructions
- Participate in month-end, quarterly and annual closings and sites general ledger posting and closings
- Coordinate with different A/R systems to verify invoices and process cash transfers with various sites
- Provide assistance to divestiture units on their receipts reimbursement
- Complete high volume site request by working with banks to resolve cash related issues
- Prepare, complete and confirm all wire out transfers
- Interpret data, draw meaningful conclusions, and make appropriate recommendations.
A/R Cash Application Specialist
- Understands the remittance process of each customer, identify gaps and suggest process improvements to meet both customer and GCTS cash needs
- Proactively works with Credit Analyst on account reconciliations
- Monitor and code advance payments to ensure accurate posting
- Conduct business in a manner that promotes both internal and external customer satisfaction
- Responsible for all bank administration, daily balancing incoming cash to A/R
- Demonstrated use of Microsoft Office products with strength in Excel
- Knowledge of Cash Management practices with Montreal and Toronto Systems
- Interpret data, draws meaningful conclusions, and makes appropriate recommendations
- Initiated inter-division cash transfers between businesses
- Balance credit card statements with settlement dates (VISA/MC/AMEX/PAYMENTECH/MELLON BANK)
- Compile data for credit card discount files
- Analyze financial data pertaining to credit cards
- Process high volume accounts receivable requests via email
- Primary point of contact for three Credit Cards businesses - Security, Solutions and Products
- Resolve disputes in a timely manner by investigating claims from various collectors
- Identify and fully research credit discrepancies before refunding.
Education
Bachelor’s Degree - Accounting
University of Phoenix
05-2005
Associate in Science Degree - Accounting
Imperial Valley College
06-1994
Skills
- Experience with a large international organization
- Interpreting financial data
- Data manipulation in Excel
- Logic and reasoning
- MS Excel/Word
- Bilingual English/Spanish
- Oracle
- Sage (Intacct)
- PRISM
- SAP
- Walker - AS400
- Quickbooks
- Financial statement review
- Database Management
- General ledger accounting
- Account Updates
- Database Administration
- General ledger updates
References
REFERENCES AVAILABLE UPON REQUEST
Timeline
Senior Accountant
Akos MD
11.2022 - Current
Senior Accountant
Vensure Employer Services
07.2021 - 11.2022
Accountant
Northrop Grumman
08.2019 - 06.2021
Staff Accountant
Verra Mobility
01.2019 - 08.2019
Accounting Analyst
First American Title Insurance Company
01.2015 - 12.2018
Staff Accountant
AAM LLC
01.2013 - 12.2014
A/R - A/P Intergroup Ambassador
ACS (xrox)
03.2010 - 12.2012
Senior Staff Accountant
Gila River Telecommunications Inc.
10.2007 - 02.2010
A/R Cash Accountant
Honeywell, Inc.
01.2000 - 10.2007
A/R Cash Application Specialist
Bachelor’s Degree - Accounting
University of Phoenix
Associate in Science Degree - Accounting
Imperial Valley College
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