Mary-Beth Heisner

Budget Strategy:

• Serve on USF World's Cabinet (invitation) as sole subject matter expert in providing financial guidance/advice and responsible for financial integrity of budget with regard to strategic initiatives. Train and develop leadership and staff for special initiatives in revenue generation strategy.
• Allocate annual budget for all USF World ~13.01 M, which 42.5% is E & G. Assist senior leadership in all aspects of fiscal and operational management to meet departmental strategic initiatives.
• Streamline budget allocation and collaborate with leaders to develop annual budgets, allowing independent financial decision making to better meet goals in their area.
• Fulfill all BOG reporting requirements. This included reporting for salary funding commitment, in year forecasting, and center and institute reporting.

Financial Management:

• Responsible for department's fiscal accountability to ensure USF policy compliance and government regulations. Administer and track remaining spending authority and technological resources for unit.
• Supervise team up to three personnel. Oversee payroll certification, approval, leave processes, procurement, travel, supplier requests, contract administration and execution, reimbursements, foundation payments, scholarship disbursement, honorariums, and reconciliation processes.
• Monitor cash flow for auxiliaries to maintain long term solvency. Streamline reporting and manage frequency to assist senior leadership for more robust performance.

Business, Operations and Human Resources:

• Implement best practices for spend and ledger reconciliation for all funds: grants, E & G, auxiliary, and foundation.
• Reviewed regulatory changes (examples include minimum wage increases, FLSA increases, FWS wage compression with respect to award) and evaluated potential impacts on department’s operations.
• Ensure budget availability to implement Human Resources actions for leadership. Provide guidance and mentor potential outcomes for various actions, increases, bonuses, appointments, creating positions, etc. Manage, oversee, supervise and process human resource actions for department.

• Create and establish Educational Business Activity funds to supplement income for department.
• Develop and manage annual all source budget consisting varied fund types: E & G, auxiliaries, grants, and foundation.
• Monitor and prepare monthly remaining spending authority reports, projections, and statements for unit directors. Advise senior leadership on matters requiring action ex. spend rate.
• Manage fiscal activities, general ledger, journal entry, budget transfers, and monthly reconciliations, invoicing, processing reimbursements, travel processing* $156.8k E & G funds for 85 travelers and 28.8% foreign travel, *110 purchase orders, vendor management and contract administration.
• Oversee payroll ~5.1 M annually with 80 FTE, process reimbursements, foundation payment requests and deposits, and *1288 E & G procurement card processing. *1/1/23 - 4/15/24
• Administer or approve transactions for purchase orders, procurement card reconciliation, payments, expense and payroll transfers, administration of scholarships and travel processing. Manage special projects and event cash flow, monitor auxiliary and accounts receivable.
• Supervise and process human resources needs for department.
• Maximized performance by monitoring daily activities and mentoring up to 3 team members. Cross-trained employees to maximize team agility and performance.

• Develop budget forecasts (salary and operational) to show trends to leadership.
• Compile data to assist supervisor for annual budget submission. Monitor actual expenditures against budget to monitor remaining spending authority.
• Research accounting activity in Finance Mart and monitor and identify need for transfer or line creation.
• Ensure state compliance for spending against different funds.
• Manage and monitor budget for maximum budget spend
• Establish and maintain independent accounting systems for reconciliation.
• Monitor revenue, cash flow, and accounts receivable for analysis for grant and auxiliary funds.

• Assess business requirements to forecast annual budgetary operational needs.
• Procurement and travel: Process authorizations and expense reports for USF World Vice President (primarily foreign). Reconcile procurement cards following USF procurement policy. Enter requisitions and purchase orders. Enter supplier and vendor information.
• Payroll: Reconcile CERTS payroll to ensure accuracy. Verify timesheet accuracy and request pending leave approval. Update payroll distribution as needed. Reconciled ledger entries for department to ensure accuracy. Process PCAF and RETs
• Human resources: Update vacant position information and create posts for staff, administrative, student, and temporary employees. Document interviews and request background checks, prepare job offers, initiate employment verifications, and complete onboard processes.
• Human Resource leave and attendance. Maintain biweekly leave to match timesheets. Process sick pool requests, Record FMLA in GEMs. Ensure reasonable accommodation for ADA.

USF Administrative Services Business Center

• Additional duty added: Set up, maintained, and reconciled accounting records for USF Post Office.

USF Parking Services

• Audit and investigate USF permit returns and track daily account deposits. Process merchant charge backs, create correcting GL entry. Record and reconcile citation accounts receivable adjust journal entries.
• Analyze and input financial data in Access database.
• Review Parking & Transportation FLEX system against FAST and resolve accounts receivable discrepancy for 3.6 M citation annual revenue and payroll deduction permit sales.
• Serve as liaison to PATS Customer Service advising on accounting entries within FLEX system.

• Performed withdrawals, deposits, selling cashier checks, cash advances, money orders.
• Daily balancing of daily transactions over 200 checks daily.
• Liaising to convey financial information effectively to customers to effectively upsell accounts.
• Identified sales opportunities and referred customers to supervisor in financial services.

• Supervising up to 25 students during use of computer lab and classroom
• Liaising and coordinating use of 20 classroom computers and equipment to faculty.
• Overseeing and developing specific plans for student subordinates to accomplish tasks.
• Managing software inventory and downloads subject to department policy in classroom and lab to ensure consistent upgrades.
• Evaluated employee performance and coached and trained to improve weak areas.