MARY-BETH HEISNER

USF World – Tampa, FL

• Supervise team of three personnel
• Manage department's operational and fiscal activities to ensure USF policy compliance
• Serve on USF World's Cabinet (invitation) as financial subject matter expert in providing operational guidance for success
• Assist senior leadership in all aspects of fiscal and operational management
• Coached department employees about USF Policy and Procedure with regards to purchasing and fund restriction
• Collaborate with leaders to develop budget and monitor spending for their area, allowing independent financial decision making
• Implement best practices for operations and spending
• Implement Human Resources actions and provide guidance and mentor potential outcomes
• Manage, oversee, supervise, and process human resource actions for department

• Company Overview: USF World (current) – Tampa, FL
• Monitor and prepare remaining spend reports, projections, and statements for leaders
• Advise senior leadership on matters requiring action e.g., spend rate, human resource reclassifications and hiring actions
• Manage operational and fiscal activities with regard to process
• Administer/approve human resource and fiscal transactions
• Maximized performance by monitoring daily activities and mentoring up to three team members
• Managed human resource actions, cross-trained employees to maximize team agility and performance
• USF World (current) – Tampa, FL

• Company Overview: USF World (current) – Tampa, FL
• Develop budget forecasts (salary and operational) to show trends to leadership
• Compile data to assist supervisor for 13.1 M annual budget submission
• Monitor actual expenditures against budget to monitor remaining spending authority
• Research accounting activity in Finance Mart and monitor and identify need for transfer or line creation
• Ensure state compliance for spending within different funds
• Establish and maintain independent accounting systems for reconciliation
• Monitor revenue, cash flow, and accounts receivable for analysis for grant and auxiliary funds
• USF World (current) – Tampa, FL

• Company Overview: USF World (current) – Tampa, FL
• Process and reconcile procurement and travel
• Rewrite position information and create posts for staff, administrative, student, and temporary employees
• Document interviews and request background checks, prepare job offers, initiate employment verifications, and complete onboard processes
• Audit Human Resource leave and attendance
• Maintain biweekly leave electronically
• Process sick pool requests, Record FMLA in GEMs
• Verify timesheet accuracy and check audit approval
• Update payroll distributions for department
• Ensure reasonable accommodation for ADA
• USF World (current) – Tampa, FL

• Additional duty added: Set up, maintained, and reconciled accounting records for USF Post Office
• Audit and investigate USF permit returns and track daily account deposits
• Process merchant charge backs, create correcting GL entry
• Record and reconcile citation accounts receivable adjust journal entries
• Analyze and input financial data in Access database
• Review Parking & Transportation FLEX system against FAST and resolve accounts receivable discrepancy for 3.6 M citation annual revenue and payroll deduction permit sales
• Serve as liaison to PATS Customer Service advising on accounting entries within FLEX system

• Performed withdrawals, deposits, selling cashier checks, cash advances, money orders
• Daily balancing of daily transactions over two hundred checks daily
• Liaising to convey financial information effectively to customers to effectively upsell accounts
• Identified sales opportunities and referred customers to supervisor in financial services

• Supervising up to twenty-five students during use of computer lab and classroom
• Liaising and coordinating use of twenty classroom computers and equipment to faculty
• Applied critical thinking skills to oversee and develop plans for student subordinates to accomplish tasks
• Managing software inventory and downloads in classroom and lab to ensure consistent upgrades