Mary Carpenter
Moravia,NY
Summary
Observant Accounts Payable Analyst possessing in-depth knowledge of accounting standards, principles and procedures. Compiles payment data, monitors invoice processing and funds disbursement and prepares summarized income-expense reports using Accounting Software. Analytical professional committed to accurately evaluating, recording and presenting financial data.
Overview
4
4
years of professional experience
Work History
Accounts Payable Analyst
Core & Main Dba UPSCO
07.2022 - Current
- Streamlined accounts payable processes by implementing efficient systems and reducing processing time.
- Improved payment accuracy with meticulous invoice review and reconciliation efforts.
- Enhanced vendor relationships through prompt communication and timely resolution of discrepancies.
- Collaborated with procurement team to ensure accurate purchase order issuance, enhancing overall process efficiency.
- Managed high-volume invoice processing efficiently, maintaining a consistent record of timely payments.
- Facilitated cost savings by identifying duplicate payments and preventing overpayments through diligent invoice reviews.
- Provided strong customer service and support to prevent invoice and expense issues.
- Received vendor invoices, validated for accuracy and routed for approval to prepare for payment processing.
- Worked closely with IT to troubleshoot software issues and implement system improvements, enhancing overall efficiency in the Accounts Payable processes.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Handled sensitive and confidential documents and information to maintain corporate reputation.
- Investigated inquiries relating to status of accounts.
- Researched and resolved invoice and payment issues for internal employees and external vendors.
Business Office Manager
Bainbridge Farm
02.2020 - 07.2022
- Improved workflow efficiency by streamlining office processes and implementing new software solutions.
- Managed financial operations for the business, ensuring accurate budgeting and timely invoice processing.
- Developed and maintained strong relationships with vendors, negotiating contracts for cost savings and improved service quality.
- Oversaw inventory management, maintaining optimal levels of supplies while minimizing costs.
- Fostered a positive work environment by resolving staff conflicts promptly and promoting open communication.
- Enhanced customer satisfaction by addressing inquiries promptly and resolving issues professionally.
- Developed and maintained effective relationships with banking institutions to support financial operations.
- Implemented and maintained internal controls to protect financial assets.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
- Assisted in organizing and overseeing assignments to drive operational excellence.
- Controlled resources and assets for department activities to comply with industry standards and government regulations.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Prepared and submitted monthly, quarterly and annual financial statements to inform decision-makers.
- Coordinated with vendors and suppliers to facilitate timely payments.
- Maximized cash flow through optimal billing and collection processes.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Contributed to a successful annual audit by preparing thorough documentation in accordance with regulatory requirements.
Education
Certificate - Payroll Specialist Training
University of Paychex
Rochester09.1998
Associate of Business Administration - Accounting / Management
Pennsylvania Business Institute
Pottstown, PA04.1993
Skills
- Invoice Processing
- ERP System Proficiency
- Purchase Order Management
- Financial Analysis
- Attention to Detail
- Accounts Payable Software
- CRM Tracking
- Accounts Payable
- Account Reconciliation
- Data Entry
- Problem Solving
- Organizational Skills
Timeline
Accounts Payable Analyst
Core & Main Dba UPSCO
07.2022 - Current
Business Office Manager
Bainbridge Farm
02.2020 - 07.2022
Certificate - Payroll Specialist Training
University of Paychex
Associate of Business Administration - Accounting / Management
Pennsylvania Business Institute
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