Mary Dean
Redondo Beach,CA
Summary
Dynamic administrative professional with a proven track record at George Mason University, excelling in customer service and data entry. Recognized for streamlining invoice processing, enhancing vendor relationships, and maintaining confidentiality. Adept at managing financial allocations and fostering effective communication, contributing to improved operational efficiency and team performance.
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Diligent [Desired Position] with proven track record in managing office operations and providing comprehensive administrative support. Demonstrated ability in streamlining office processes and aiding in project coordination. Known for effective communication and multitasking skills.
Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse administrative needs.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Administrative Assistant
George Mason University
01.2019 - 04.2025
- First point of contact and assisted student as needed
- Managed phone and email correspondence and handled incoming and outgoing mail.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to student inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Created Purchase Orders using the eVA system
- Ensure the office PCard was managed properly and all financial was allocated correctly.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Maintained inventory of office supplies and placed orders.
- Negotiated with vendors to reduce office supply costs, leveraging bulk purchase agreements.
- Assisted in preparation and reconcile of financial reports, gathering data that contributed to budgeting accuracy.
Accounting Supervisor
Canon / Union Bank
01.2014 - 04.2018
- Maintained cash flow by monitoring bank balances and cash requirements.
- Disciplined and motivated accounting team to maximize performance.
- Facilitated cross-functional communication between departments to ensure seamless integration of accounting processes.
- Created and initiated accounting procedures to increase organization.
- Ensured compliance with regulatory requirements through diligent research and staying current on industry best practices.
- Reduced month-end closing time with efficient organization and prioritization of tasks.
- Implemented updated production, productivity, quality, and customer service standards to improve company financial standing.
- Assisted in the successful implementation of transistion of duties to India, contributing expertise in data migration and process improvement.
- Resolved daily issues with vendors and branch location.
Accounts Payable Manager
CalPortland
01.2010 - 01.2014
- Managed accurate and timely processing of over [Number] invoices per month.
- Reduced payment discrepancies with thorough invoice review, analysis, and reconciliation efforts.
- Reviewed monthly expense reports for accuracy, identifying opportunities for cost savings and efficiencies.
- Closely monitored accounts to post timely payments and resolve billing discrepancies.
- Collaborated closely with procurement on purchase orders to streamline approval processes while ensuring adherence to established budget guidelines.
- Streamlined invoice processing for improved efficiency and reduced processing time.
- Managed a team of accounting staff, providing guidance and support to ensure accurate financial reporting.
- Improved vendor relationships through timely payments and clear communication of company policies.
- Prepared and distributed yearly Misc 1099
- Partnered with finance team to complete month-end accruals and account reconciliations.
- Achieved significant cost savings by identifying and eliminating duplicate payments.
- Developed and maintained strong working relationships with suppliers, ensuring timely resolution of disputes.
- Supported audit processes with well-organized documentation of accounts payable transactions, minimizing errors or discrepancies found during audits.
- Enhanced team performance by setting clear goals and providing regular feedback.
- Enhanced vendor relationships by negotiating payment terms that benefited both parties.
Accounts Payable Manager
AECOM
08.2005 - 01.2010
- Collaborated with other departments to resolve billing issues promptly and maintain accurate financial records.
- Monitored department performance metrics regularly, identifying inefficiencies or bottlenecks in order to continuously improve overall productivity levels.
- Coordinated accounts payable functions and improved workflow for [Number] staff members.
- Built strong relationships with vendors to enhance cost offerings and accomplish favored customer status.
- Input all relevant transactions and supervised properly within accounting system.
- Prepared and distributed yearly Misc 1099
- Disbursed checks to all vendors and employees expense reports
- Enhanced a strong relationship with other departments
- Disbursed checks to all vendors and employees expense reports
- Coordinated, trained and transitioned all Accounts Payable Data to India
Accounts Payable Manager
Tetra Tech, Inc
05.1997 - 08.2005
- Observed strict confidentiality regulations to maintain data security.
- Prepared and disbursed all Misc 1099 yearly
- Enhanced financial accuracy by implementing effective accounts payable processes and controls.
- Enter Accounts Payable invoices and expense reports in a timely manner
- Performed staff cross training yearly
- Oversaw reconciliation of accounts payable ledgers, guaranteeing financial accuracy.
- Performed other duties as necessary in the Accounts Payable area
- Resolved vendors issues timely.
Education
Bachelor of Science - Accounting
LaSalle University
Chicago, IL01-1980
Accounting
UCLA Extension Classes
Los Angeles, CA01-1972
Business Administration
OWJC Community College
Valparaiso, FL06-1967
High School Diploma -
W.E.Combs High School
Fort Walton Beach, FL06-1965
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Effective communication
- Answered Phone and distributed emails
- Created Purchased Orders
- Manage the PCard and allocations of purchases
- Purchased supplies
Accomplishments
- Assisted management with the training of [Number] new staff members.
- Positioned as key team member to transfer [Number] [Data type] from hard copy into new digital database.
- Policy Development - Developed and implemented employee manual outlining all proper business procedures and office policies.
- Trained [Number] temporary accounting administrative staff during tax season.
- Oversaw implementation of new phone system which resulted in more cost-effective service.
- Held first-point-of-contact for all internal and external communications with executive-level officers.
- Coordinate the incoming mail Inbox and distributed daily
- Communication with student and address their needs and or direct them..
Certification
Yearly Accounts Payable Certificate
Yearly kindness award
Languages
English
Full Professional
Timeline
Administrative Assistant
George Mason University
01.2019 - 04.2025
Accounting Supervisor
Canon / Union Bank
01.2014 - 04.2018
Accounts Payable Manager
CalPortland
01.2010 - 01.2014
Accounts Payable Manager
AECOM
08.2005 - 01.2010
Accounts Payable Manager
Tetra Tech, Inc
05.1997 - 08.2005
Bachelor of Science - Accounting
LaSalle University
Accounting
UCLA Extension Classes
Business Administration
OWJC Community College
High School Diploma -
W.E.Combs High School
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