Mary Deason
Stilwell,OK
Summary
Dynamic Secretary Manager at Big Boss Auto & Muffler, adept at enhancing office efficiency through strategic organizational improvements and effective vendor negotiations. Proven track record in budget monitoring and fostering teamwork, while maintaining confidentiality and delivering exceptional customer service. Skilled in document preparation and problem-solving, contributing to a positive workplace culture.
Overview
10
10
years of professional experience
Work History
Secretary Manager
Big Boss Auto & Muffler
06.2015 - Current
- Assisted in managing daily office operations and scheduling activities.
- Coordinated communication between departments to enhance workflow efficiency.
- Maintained accurate filing systems for documents and correspondence.
- Supported the preparation of meeting agendas and minutes for team discussions.
- Managed office supplies inventory and procurement processes effectively.
- Implemented organizational strategies to streamline administrative tasks.
- Facilitated visitor management by greeting and directing guests appropriately.
- Developed proficiency in office software tools for document creation and data management.
- Handled payroll processing accurately and efficiently, ensuring all employees were compensated fairly according to company policies.
- Enhanced office efficiency by streamlining filing systems and implementing effective organizational strategies.
- Supported executive team with timely and accurate document preparation, leading to increased productivity.
- Improved cost management by negotiating favorable contract terms with vendors and suppliers.
- Resolved conflicts among team members by acting as a mediator and facilitating open communication between all parties involved.
- Contributed to strategic planning efforts by preparing detailed reports on market trends, industry news, competitor analysis, and other relevant data points.
- Assisted in the development of annual budgets, contributing to the achievement of financial targets by monitoring expenses closely.
- Implemented robust record-keeping practices that improved the overall organization of physical files and digital records alike.
- Oversaw inventory management tasks such as ordering supplies and maintaining proper stock levels for efficient day-to-day operations.
- Boosted staff performance by developing detailed performance evaluation tools used for setting clear expectations during annual reviews.
- Streamlined administrative processes by identifying inefficiencies and implementing appropriate solutions for improvement.
- Maintained strict confidentiality in handling sensitive information, protecting company interests and employee privacy.
- Organized successful company events that strengthened team morale and fostered positive workplace culture.
- Assisted in the development of marketing materials, enhancing company visibility and attracting new business opportunities.
- Provided training support to new hires through comprehensive orientation sessions that ensured a smooth onboarding process.
- Served as primary point of contact for clients, vendors, and visitors, fostering positive relationships and enhancing company reputation.
Education
High School Diploma -
Stilwell High School
Stilwell, OKSkills
- Office administration
- Document preparation
- Meeting scheduling
- Proofreading expertise
- Calendar management
- Vendor negotiation
- Expense tracking
- Report generation
- Minute taking
- Professional correspondence
- Budget monitoring
- Budget planning
- Hiring and terminations
- Training and orientation
- Data retrieval systems
- Teamwork
- Teamwork and collaboration
- Customer service
- Problem-solving
- Time management
- Attention to detail
- Problem-solving abilities
- Multitasking
- Multitasking Abilities
- Reliability
- Excellent communication
- Critical thinking
- Organizational skills
- Team collaboration
- Active listening
- Effective communication
- Adaptability and flexibility
Timeline
Secretary Manager
Big Boss Auto & Muffler
06.2015 - Current
High School Diploma -
Stilwell High School
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