Summary
Overview
Work History
Education
Skills
Timeline
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Mary Donavon-Olabintan

Mary Donavon-Olabintan

Katy,TX

Summary

Over 15+ experience in various industries, including Healthcare, Oil &Gas, Real Estate, and Travel. My areas of expertise are Leadership, Communication, Team building, Client account management, Employee relations, Employee engagement, Powerful negotiator, Accounting, Human resources, Payroll, and Self-Starter. Authorized to work in the US for any employer.

Overview

36
36
years of professional experience

Work History

HR/Payroll/Accounting/Administrative

Temp Agencies
Houston, TX
10.2021 - Current
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Established and updated work schedules to account for changing staff levels and expected workloads.
  • Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
  • Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
  • Reviewed and screened applicant resumes to identify qualified candidates.
  • Provided troubleshooting and technical assistance in use of PeopleAdmin system using HRIS oracle.

Project Procurement Administrator

Wood Group
Houston, TX
01.2017 - 10.2021
  • Layoff due to COVID-19
  • Standardized inventory quarterly reporting and analysis and instituted corrective action for close-outs and out-of-stock items to keep inventory records current
  • Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders
  • Computed and created purchase orders in Oracle to monitor stock levels, verify purchase requisitions and expedite customer orders
  • Reviewed order updates to identify best practices aligned with corporate goals
  • Communicated frequently with stores and vendors to manage orders and verify revisions on purchase orders
  • Reviewed proposals, qualified vendors and recommended optimal suppliers
  • Maintained complete documentation and records of all purchasing activities
  • Collaborated with buyers for special events and seasonal promotions to maintain adequate product stock and drive sales
  • Maintained focus and organization to regularly complete tasks with precision, timeliness, and flexibility to accommodate fluctuating assignments and emerging business trends
  • Tracked inventory shipments and prepared spreadsheets detailing item information using HRIS
  • Solved diverse supply chain problems involving numerous sources, logistics, and scheduling factors.

Corporate Receptionist

Wood Group
Houston, TX
06.2015 - 01.2017
  • Managed multiple tasks and met time-sensitive deadlines
  • Confirmed appointments, communicate with clients, and updated client records using Oracle HRIS system
  • Triaged incoming calls on multi-line phone system and directed them to departments based on customer needs
  • Resolved customer problems and complaints
  • Corresponded with clients through email, telephone, or postal mail
  • Monitored premises, screened visitors, updated logs, and issued passes to maintain security
  • Checked-in visitors, distributed visitor badges and managed logbooks to comply with security initiatives
  • Liaised with vendors, contractors, and professional services personnel to properly process orders
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance
  • Received and routed business correspondence to correct departments and staff members.

President/Travel Consultant

Affordable Exotic Tours & Travel Services
Katy, TX
01.2006 - 09.2016
  • Resolved financial inconsistencies through a collection of outstanding fees, management of refunds, and delivery of travel documentation
  • Responded to clients' questions, issues, and complaints and found appropriate solutions when needed
  • Developed process improvements and long-term business strategies through analysis of customer feedback using HRIS system
  • Consistently fostered business growth by delivering first-rate travel advising and itineraries to develop valuable client relationships
  • Maintained consistent record of completing projects by schedule and budget requirements
  • Implemented automated office systems, optimizing client and data communications as well as records management
  • Discussed security issues and protocols with individuals traveling to highly insecure countries or areas
  • Supervised payments via credit and debit cards and handled sensitive information with professionalism and discreteness
  • Displayed travel brochures and other promotional materials strategically to foster brand awareness, focusing on international destinations all over the world
  • Maintained currency on airline policies, tariff regulations, and travel laws to maximize effectiveness
  • Asked open-ended questions to better ascertain client needs and determine the best international travel offerings
  • Organized memorable and exquisite travel itineraries and vacations for high-level clients, celebrities, politicians, and business executives
  • Arranged travel accommodations for groups, couples, executives, and special needs clients
  • Handled sensitive information with professionalism and discretion
  • Provided customers with the best deals and well-researched travel options, successfully negotiating rates while improving customer satisfaction ratings.

Payable · Receptionist, Human Resource Generalist/Payroll/Administrative Assistant

Houston, TX
01.2015 - 12.2015
  • Human Resource
  • Payroll
  • Accounts

Det Norske VERITAS
Katy, TX
02.2012 - 12.2015
  • Collaborated with legal and compliance teams to review paperwork, obtain feedback and procure available information for new training processes
  • Liaised between multiple business divisions to improve communications
  • Reduced process gaps while supervising employees to achieve optimal productivity
  • Implemented new-hire program by incorporating training initiatives while resolving problems and processing related documents
  • Coordinated activities of the human resources team, distributing resources and personnel effectively across the organization to meet HR needs
  • Forecasted expected personnel demands and developed forward-thinking approaches to achieve objectives
  • Coordinated ongoing technical training and personal development classes for staff members
  • Recruited top talent to maximize profitability
  • Discovered and resolved complex employee issues that affected management and business decisions
  • Strengthened operational efficiencies and traceability by developing organizational filing systems for confidential employee records and reports
  • Streamlined complaint response management by providing guidance on policies and ensuring appropriate and accurate investigation processes
  • Reduced workers' compensation claims by instituting a corporate safety training program
  • Maintained current knowledge of industry regulations and legislation to amend policies as needed and promote compliance.

Receptionist

Murray Resources
Houston, TX
01.2010 - 02.2012
  • Confirmed appointments, communicate with clients, and updated client records
  • Coordinated travel accommodations, agenda, and transportation for staff and out-of-town visitors
  • Corresponded with clients through email, telephone, or postal mail
  • Scheduled and confirmed appointments and meetings for the senior management team
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance
  • Kept records in CRM to maintain customer data
  • Sorted, received, and distributed mail correspondence between departments and personnel
  • Liaised with vendors, contractors, and professional services personnel to properly process orders
  • Managed multi-line phone system directing individuals to desired personnel and providing general information about operations
  • Resolved customer problems and complaints
  • Checked-in visitors, distributed visitor badges, and managed logbooks to comply with security initiatives.

Human Resource Coordinator

Transocean
Houston, TX
01.2006 - 01.2010
  • Setup and maintained various electronic personnel files in Recruit Pro, ensured accurate date information on employees using HRIS
  • Coordinated travel and hotel arrangements for all New Hires for the GOM Region
  • Answered telephone, directed calls, and took clear and concise messages related to employment, employee relations, and other HR department concerns
  • Maintained professional communication, with Payroll, Recruiters, Area, Rig
  • Management, and employees in support of HR department goals and objectives
  • Greeted and assisted visitors, employees, and applicants
  • Received and maintained applications and resumes for rig-based positions in the database, ensured that all information was current and current Coordinate
  • Post-Offer Physical
  • Examined and drug screened for candidates for employment
  • Prepared new hire by ensuring that all new hire paperwork including I-9, income tax withholding forms, benefits forms, and other HR forms were completed correctly
  • Responded to new hires’ questions regarding pay schedule, necessary benefits information, and crew change
  • Assisted with the recruitment process by posting job ads, filtering applications, scheduling interviews, assisting in the interview process, and drafting offer letters
  • Maintained human resources information system and kept employee files up to date and accurate
  • Hosted and organized onsite flu shot clinic to protect workers, reduce seasonal flu transmission, and decrease absenteeism and loss of employee productivity caused by illness
  • Implemented tracking database for employee professional development, licensure renewal credits, and renewal deadlines.
  • Supported HR functions with emphasis on record keeping, data entry and general HR tasks using HRIS

Payroll Administrator

Oil States Industries
Houston, TX
01.2005 - 01.2006
  • Responsible for all payroll functions for 700 employees both weekly and biweekly with the Kronos system
  • Investigated payroll variances and employee claims to resolve discrepancies and balance financial records
  • Collaborated with human resources personnel to track leave time accurately and efficiently
  • Processed payroll garnishments such as tax liens and child support
  • Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution
  • Processed voids and reissues, created non-sufficient funds (NSF) list for Human
  • Resources, and made salary changes in payroll and monthly leave accruals
  • Reconciled health care benefits, tax contributions, and retirement accounts to facilitate large-scale account reconciliations
  • Collaborated with technology programmers to remedy system problems to achieve timely employee payments
  • Prepared accounts for scheduled audits and assisted with audit process to facilitate faster completion of tasks
  • Developed and maintained internal control processes, document procedures, and identification of areas to improve internal controls and implementation of policy change
  • Built and maintained contract calendars and managed setup for new banks for direct deposit and accrual year-end processes
  • Checked figures, postings, and accounting documents for correct entry, mathematical accuracy, and proper coding
  • Created and managed spreadsheets for leave calculations
  • Performed calculations in overtime, vacation, and sick hours to provide accurate data to the payroll processing database
  • Verified and submitted timekeeping information for accurate and efficient payroll processing.

Payroll/Human Resource/Payable Supervisor

Heartland Healthcare
Houston, TX
01.2004 - 01.2005
  • Completed Vendor Master Forms and tax forms for each new vendor, obtained invoices from vendors- matched to appropriate receiving documents
  • Evaluated vendor's statements to determine appropriate finance charges, if any by reviewing Accounts
  • Payable open report and cash distributions journal; processed any 60+day invoices
  • Reviewed month-end payables report and made appropriate adjustments by comparing
  • A/P invoices to A/P distribution
  • Prepared Accounts Payable, Batch Input Sheets, and Transmittal obtained
  • Administrator approval and mailed to the home office promptly
  • Prepared check requests and mailed them to the home office
  • Audited position codes benefit statuses for accuracy, audits health benefits deduction amounts, included hours worked
  • Oversaw application and submission of employee benefits forms, including
  • Enrollment/ Waiver form and HMO enrollment, changes, and terminations, annual enrollment period, and included processing insurability applications, enrollment changes, mail forms, and information to the home office
  • Maintained records of vacation time, sick time, personal time, bereavement days, and attendance; completed individual accrual/absence record
  • Month End Close and Payroll system Kronos
  • Handled premium disbursements and statement reconciliation
  • Handled incoming and outgoing customer calls, and made payment arrangements for current, past due, and collection accounts.

Business Office Manager

Confidential Financial Services
Katy, TX
01.2003 - 01.2004
  • Bookkeeping, Human resources, Payroll, and all office duties
  • Credit Repair, Debt Consolidation, and origination of real estate secured loans by telemarketing and developed referral relationships
  • Sourced, developed, packaged, and closed real estate secured loans submission, approval, and funding process, delivered documents to processing staff
  • Founded single proprietorship focused on upscale, historical, and single-family dwellings
  • Developed personalized marketing campaigns
  • Grew and nurtured a network of colleagues, former clients, and business associates
  • Linked new homeowners to restoration experts when needed
  • Established and developed a strong administrative team by delivering ongoing coaching and motivation and fostering career advancement
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving
  • Communicated corporate objectives across divisions through regular correspondence and scheduled status updates
  • Maintained CRM database with customer updates and report generation
  • Delegated tasks to administrative support staff to organize and improve office efficiency
  • Arranged corporate and office conferences for company employees and guests
  • Organized spaces, materials, and catering support for internal and client-focused meetings.

Resident Service Coordinator/Administrator

Hampton @Shadowlake
Houston, TX
01.1999 - 01.2003
  • Served as an ambassador of goodwill to all, entered and maintained Reps, assisted in implementing the Marketing team
  • Provided the community with essential information
  • Served as a member of the marketing team, assured that all payroll and accounting information was sent to the corporate office promptly
  • Maintained all aspects of petty cash fund for the community
  • Received weekly punch details for accuracy for the ADP system, facilitated resident move-ins, functioned as a move-in coordinator, and performed new resident orientation
  • Handled all leasing agreements, including signing, rent roll, and 94 units
  • Participated, coordinated, and supported the resident-centered activity programs
  • Handled all lease agreements and contracts
  • Staffing for over 100 employees did new hire orientation, processed employee benefit
  • Worked with senior case managers to coordinate team development activities and training
  • Coordinated individual referrals to obtain community services, advocated for client needs, and resolved roadblocks
  • Oversaw staff development through in-depth training, workshops, seminars, and other learning opportunities
  • Conducted community workshops to promote different programs and educate the public on available services
  • Referred families to shelters, legal resources, and educational programs.

Education

Doctor of Business Administration - Business Administration

Walden University

Masters - Clinical Mental Health Counseling

Grand Canyon University

Associates of Applied Science - Paralegal

Houston Community College

Bachelor of Science - Criminal Justice

Sam Houston State University

Associate of Arts - Criminal Justice, Real Estate

Lone star Cyfair College

Associate of Arts - Business Management

Real Estate Champions School of Real Estate

Associate of Arts - Business Administration And Management

Barclay Business College
Los Angeles, CA
06.1991

High School Diploma -

Fairfax Senior High School
Los Angeles, CA
06.1989

Skills

  • Invoice processing
  • Scheduling
  • Task prioritization
  • Time management
  • Payroll administration
  • Benefits administration
  • Employee Onboarding and Orientation
  • Staff training
  • Microsoft Word
  • Excel
  • ADP
  • Glovia
  • Pacesetters
  • Oracle
  • QuickBooks
  • Kronos
  • Supervisory Skills
  • Customer Service
  • Detail-Oriented
  • Program Files Maintenance
  • Effective Working Relationships
  • Microsoft Outlook
  • Communication skills
  • Microsoft Excel
  • Microsoft Office
  • Biweekly Payroll Management
  • Business Relationship Management
  • Staff Training
  • Accounts Payable and Accounts Receivable
  • Team Management
  • Payroll Auditing
  • Prioritizing and Planning
  • New Hire Processing

Timeline

HR/Payroll/Accounting/Administrative

Temp Agencies
10.2021 - Current

Project Procurement Administrator

Wood Group
01.2017 - 10.2021

Corporate Receptionist

Wood Group
06.2015 - 01.2017

Payable · Receptionist, Human Resource Generalist/Payroll/Administrative Assistant

01.2015 - 12.2015

Det Norske VERITAS
02.2012 - 12.2015

Receptionist

Murray Resources
01.2010 - 02.2012

President/Travel Consultant

Affordable Exotic Tours & Travel Services
01.2006 - 09.2016

Human Resource Coordinator

Transocean
01.2006 - 01.2010

Payroll Administrator

Oil States Industries
01.2005 - 01.2006

Payroll/Human Resource/Payable Supervisor

Heartland Healthcare
01.2004 - 01.2005

Business Office Manager

Confidential Financial Services
01.2003 - 01.2004

Resident Service Coordinator/Administrator

Hampton @Shadowlake
01.1999 - 01.2003

Doctor of Business Administration - Business Administration

Walden University

Masters - Clinical Mental Health Counseling

Grand Canyon University

Associates of Applied Science - Paralegal

Houston Community College

Bachelor of Science - Criminal Justice

Sam Houston State University

Associate of Arts - Criminal Justice, Real Estate

Lone star Cyfair College

Associate of Arts - Business Management

Real Estate Champions School of Real Estate

Associate of Arts - Business Administration And Management

Barclay Business College

High School Diploma -

Fairfax Senior High School

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Mary Donavon-Olabintan