Mary Dudley
Cypress
Summary
Dynamic finance professional with extensive experience at Best Environmental Systems Technology, Inc., excelling in accounts payable management, and vendor relationship development. Proven track record in implementing process improvements that enhanced efficiency by 30%. Adept at financial reporting and team leadership, fostering a collaborative environment to drive organizational success.
Overview
9
9
years of professional experience
Work History
AP Manager
Eskola LLC
06.2023 - 06.2025
- Managed a team of six AP specialists, trained, and mentored junior staff on accounts payable best practices.
- A member of the integration team to onboard new acquisitions trained all personnel in workflow approval in the accounting system.
- Managed accounts payable processes to ensure timely and accurate payments.
- Reviewed vendor invoices for compliance with company policies and procedures.
- Coordinated with cross-functional teams to resolve payment discrepancies.
- Implemented process improvements to streamline invoice approval workflows.
- Maintained accurate financial records in the accounting software system.
- Developed relationships with key vendors to facilitate smooth transactions.
- Worked with vendors to resolve invoice discrepancies and payment issues.
- Conducted regular audits of accounts payable records to identify errors or discrepancies in transactions data.
- Documented existing processes and implemented changes as necessary when business needs changed.
- Trained new employees on AP systems and procedures as needed.
- Implemented new procedures to streamline accounts payable processes, resulting in improved efficiency.
- Handled high-volume invoice processing with minimal supervision.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Worked closely with department personnel to produce accurate and timely bills.
- Prepared and updated vendor files, tax documents and insurance information.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
CFO/VP/OWNER
Best Environmental Systems Technology, Inc.
10.2016 - 06.2023
- Managed the office and all facets of office and accounting, including AP, AR, and payroll. .
- Completed quarterly and annual reports and payments for payroll, including in-house W-2s and 1099s.
- Main contact for dispute resolution with vendors and any and all outside entities.
- Job costed all invoices, made payments, handled all aspects of cash disbursements, balanced checkbooks, and maintained all banking accounts.
- Maintain communication from accounting to outside departments to examine and implement new procedures, as needed.
- Managed all insurance renewals for all lines – group, commercial, workers' compensation, general liability, and auto, to include preparing insurance audits.
- Managed financial reporting ensuring compliance with regulatory standards.
- Monitored cash flows and identified areas of risk or opportunity.
- Reviewed financial statements on a regular basis to ensure accuracy of reported information.
- Ensured timely filing of all required federal and state taxes; provided support during audits by regulatory agencies.
- Managed the preparation of external audit reports in accordance with Generally Accepted Accounting Principles.
- Cultivated relationships with banking institutions to secure favorable terms on loans and lines of credit.
- Negotiated contracts with vendors, suppliers, customers, ensuring best value for company resources.
- Identified potential sources of financing; prepared loan applications for lenders' review.
- Worked closely with operations teams to ensure accurate cost accounting practices are followed.
- Prepared accounts and conducted audits according to regulatory requirements.
- Restructured outstanding debt resulting in reduction in annual interest expenses.
- Oversaw finances for revenue generated by management projects.
- Hired, trained, and mentored staff members to maximize productivity.
- Implemented strategic offerings to enhance company's suite of products and services.
- Facilitated training programs to promote environmental awareness among employees.
- Maintained relationships with key stakeholders by attending meetings and responding promptly to inquiries or requests for information.
- Provided oversight of all departments in order to ensure smooth operation of daily activities.
- Negotiated contracts with vendors for services, products and supplies.
- Oversaw human resources functions such as recruitment, employee relations, training and benefits administration.
- Organized special projects such as corporate events or marketing campaigns.
- Ensured compliance with federal, state, and local laws related to employment practices.
- Coordinated with IT department to implement new technologies and systems enhancements.
- Facilitated team meetings and workshops to align on goals and strategies.
- Coordinated training sessions for staff on safety and compliance standards.
- Managed daily operations of business, including hiring and training staff.
- Ensured compliance with local, state, and federal regulations.
- Promoted business on social media platforms to maximize brand identity and generate revenue.
- Developed strategic plans to increase profitability and efficiency.
- Conducted performance reviews for employees on a regular basis.
- Organized events such as trade shows and conferences.
- Reviewed financial statements and sales or activity reports to measure productivity or goal achievement.
- Monitored progress by establishing plans, budgets and measuring results.
- Structured HR consulting services to support clients during organizational developments and changes.
Office Manager
Best Environmental Systems Technology, Inc.
10.2016 - 06.2023
- Managed Office and all facets of office and accounting including AP/AR/Payroll.
- Collected and maintained W-9’s, COI’s.
- Completed quarterly and annual reports and payments for payroll, including in-house W2’s and 1099’s.
- Main contact for dispute resolution with vendors and any/all outside entities.
- Trained all incoming staff.
- Job costed all invoices/made payments and handled all aspects of cash disbursements, balanced checkbooks and maintained all banking accounts.
- Maintain communication from accounting to outside departments to examine and implement new procedures as needed.
- Loan updates, tracking and renewals including intercompany debt.
- Insurance renewals for all lines – Group/Commercial/WC/General Liability/Auto, to include preparing insurance audits.
- Managed owner's property accounts and acted as property manager.
- Purchased Company in 2016.
Education
BS - Accounting
University of Phoenix
Phoenix, AZ01.2009
General Studies -
NCSU
01.1986
Skills
- Foundation
- ComputerEase
- Peachtree
- Accounts receivable management
- General ledger management
- Job cost management
- Vendor relationship management
- Invoice processing
- Financial reporting
- Employee training
- 1099 preparation
- Tax compliance
- Sales tax reporting
- Payroll processing
- General ledger maintenance
- Payroll administration
- Account reconciliation
- Statement review
- Accounts payable auditing
- Statement reconciliation
- Bank reconciliations
- Credit card reconciliation
- Transaction verification
- Electronic payments
- Team leadership
- Payment coding
- Office Management
- Accounts payable management
Timeline
AP Manager
Eskola LLC
06.2023 - 06.2025
CFO/VP/OWNER
Best Environmental Systems Technology, Inc.
10.2016 - 06.2023
Office Manager
Best Environmental Systems Technology, Inc.
10.2016 - 06.2023
BS - Accounting
University of Phoenix
General Studies -
NCSU