Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Mary Garcia

Lancaster,CA

Summary

Resourceful Coordinator with background providing office management and customer and administrative support. Polished in scheduling meetings, maintaining calendars, answering phones and updating databases. Proficient in various software and report generation. Focused Administrative leader offering several years of superior performance in administrative and leadership roles. Committed to delivering high-quality executive support and coordinating all internal and external operations. Well-versed in managing team performance, coordinating schedules, and implementing process improvements to increase efficiency. Productive Administrative Coordinator with experience supporting projects with well-coordinated and performance-driven strategies for information and document management. Maximizes financial and operational compliance with expert knowledge. Excellent relationship-building and planning abilities. Skilled Administrative Coordinator with background in steering operational efficiency in office settings. Strengths include managing multiple tasks simultaneously, coordinating complex schedules, and implementing administrative process improvements. Successfully contributed to team objectives through strong organizational skills and proactive problem-solving abilities.

Overview

9
9
years of professional experience

Work History

Administrative Coordinator

Holiday Products
Chatsworth, CA
12.2015 - Current
  • Organized and maintained filing systems for sensitive documents.
  • Answered phones and routed calls to appropriate personnel.
  • Provided administrative support to various departments within the organization.
  • Greeted visitors in a courteous manner and directed them to the appropriate office or person.
  • Processed invoices from vendors in a timely manner according to company policies.
  • Compiled data from multiple sources into spreadsheets or databases for analysis.
  • Responded to customer inquiries via phone or email in a professional manner.
  • Managed incoming mail distribution and outgoing courier services.
  • Provided assistance during special projects or events as needed.
  • Answered phone calls, provided information and connected callers to appropriate personnel.
  • Gathered, entered and updated data to maintain departmental records and databases.
  • Maintained office supplies by checking inventory and ordering items.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Developed successful filing system to increase ability to retain and recover documents, reports and records.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Worked with finance department to file receipts and reimbursements.
  • Resolved customer complaints or answered customers' questions.
  • Consulted with managers to resolve problems relating to employee performance, office equipment and work schedules.
  • Discussed job performance problems with employees, identifying causes and issues to find solutions.
  • Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
  • Trained employees on best practices and protocols while managing teams to maintain optimal productivity.
  • Guided employees in handling difficult or complex problems.
  • Delegated work to staff, setting priorities and goals.
  • Interpreted and explained work procedures and policies to brief staff.

Education

High School Diploma -

John F. Kennedy High School
Granada Hills, CA
06-1988

Skills

  • Filing
  • Telephone Etiquette
  • Accounting ledger management
  • Correspondence Management
  • Office Administration
  • Proficient in [Software]
  • Microsoft Excel
  • Office inventory management
  • Documentation and Recordkeeping
  • Project Support
  • Customer Database Systems
  • File Organization
  • Attention to Detail
  • Data Entry
  • Inventory Management
  • Data Collection

References

References available upon request.

Timeline

Administrative Coordinator

Holiday Products
12.2015 - Current

High School Diploma -

John F. Kennedy High School
Mary Garcia