Mary Gentry
Collierville,TN
Summary
Accomplished Executive Assistant with a proven track record at Cummings Street Church, adept in office management and strategic planning. Demonstrates a meticulous attention to detail and a strong ability to maintain confidentiality, enhancing executive productivity by over 30%. Skilled in relationship building and administrative support, excels in high-pressure environments.
Overview
29
29
years of professional experience
Work History
Executive Assistant
Cummings Street Church
06.2010 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Facilitated training and onboarding for incoming office staff.
Personal Assistant
Gary Faulkner
06.2010 - 07.2022
- Maintained appropriate filing of personal and professional documentation.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Answered phone calls and addressed customer que stions and concerns to promote satisfaction and continued business.
- Responded to emails and other correspondence to facilitate communication and enhance business processes. -
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
- Aided executive in personal tasks such as scheduling appointments or running errands when needed.
- Served as point of contact between clients and managerial staff.
- Managed complex calendar coordination across multiple time zones for seamless meeting scheduling.
- Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips.
- Monitored expenses closely, maintaining an organized filing system for easy access to financial records.
- Entrusted to handle confidential and sensitive situations in professional matter.
- Maintained entire family's schedule and organized events.
- Facilitated transportation to and from appointments.
- Coordinated appointments with medical professionals.
Executive Assistant to the Director
Gold Strike Casino Resort Tunica Ms
06.1995 - 02.2002
- Managed a diverse array of administrative tasks to enable the director to focus on higher-level responsibilities.
- Collaborated with other executive assistants within the organization to share best practices and streamline processes across departments.
- Maintained strict confidentiality while handling sensitive information, safeguarding company data and privacy concerns.
- Coordinated travel arrangements to ensure timely arrivals and seamless experiences for the director during business trips.
- Enhanced director''s productivity by managing calendars, scheduling appointments, and organizing meeting materials.
- Assisted in onboarding new team members by providing training materials and support, ensuring a smooth integration into the department.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Facilitated training and onboarding for incoming office staff.
Education
High School Diploma -
Frayser High School
Memphis, TNNo Degree - Business
University of Memphis
Memphis, TNSkills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Meticulous attention to detail
- Information confidentiality
- Calendar Management
- Professional and mature
- Resourceful
- Strategic Planning
- Conflict Management
- Human Resources Management (HRM)
- Relationship Building
- Decision-Making
Additional Information
Experienced in handling HNW individuals and their families. Able to handle high end celebrities and clientele with discretion. Resourceful in providing solutions and problem solving in a fast moving environment. Excellent people skills and the ability to be proactive on a day to day basis. Known for high level of care and professionalism with client.
Timeline
Executive Assistant
Cummings Street Church
06.2010 - Current
Personal Assistant
Gary Faulkner
06.2010 - 07.2022
Executive Assistant to the Director
Gold Strike Casino Resort Tunica Ms
06.1995 - 02.2002
High School Diploma -
Frayser High School
No Degree - Business
University of Memphis