Mary Helms
Portland,TN
Summary
A professional across many positions including sourcing talent, benefit administration and human resources. Dedicated and driven individual who is goal oriented, motivated by growth and productivity. Adaptable and able to work in a fast-paced environment. Organized Corporate Recruiter with 9 years of experience. Adept at recruiting for various departments quickly and collaborating with hiring managers. Committed to finding hires in unconventional spaces.
Overview
19
19
years of professional experience
Work History
CORPORATE RECRUITER
ANIMAX DESIGNS
02.2022 - Current
- Identify potential candidates using searches, data mining, professional and social networking, and internal ATS
- Recruited for 13 company departments including, finance, administration, engineering (electrical, mechanical, software, industrial), specialty costuming/fabrication, project management, processing, paint, and assembly
- Responsible for community engagement, partnering with local colleges, high schools, STEM schools and robotics clubs
- Responsible for staffing Summer Interns: 2022 - 11 interns placed in 9 departments
- 2023 - 4 interns placed in 4 departments
- 2024 - Reviewed 400 resume currently working with 22 intern candidates
- Managed Full Cycle recruiting for multiple departments averaging 15 requisitions and 20 openings
- Recruited for 2 vertical organizations within the company for technical offsite personnel
- Hired 25 candidates over 5-month timeframe
- Supported HR initiatives such as stay interviews, and wellness events.
- Improved candidate experience through timely communication, providing feedback, and maintaining transparency throughout the hiring process.
- Increased offer acceptance rate by conducting thorough pre-screening interviews and effectively selling company culture and benefits.
- Placed advertisements, evaluated applicant credentials, conducted initial interviews and pre-screening assessments.
- Continuously refined recruitment strategies by staying informed of industry best practices and incorporating innovative tools and technologies.
- Negotiated offers with selected candidates, balancing both company budget constraints and individual salary expectations for mutually beneficial agreements.
- Enhanced candidate pool by implementing advanced sourcing techniques and utilizing various recruitment channels.
- Implemented diversity initiatives in recruitment practices, resulting in a more inclusive workforce that better reflects organizational values.
- Collaborated with various departments to define job qualifications.
- Worked closely with HR team to ensure smooth transition for new hires during onboarding process, including benefits enrollment and orientation sessions.
- Streamlined the hiring process by collaborating with department managers to develop accurate job descriptions and requirements.
- Coordinated internship programs to identify future talent pipelines while also providing valuable learning experiences for participants.
LICENSED SALES PRODUCER RECRUITER
ALLSTATE
11.2018 - 02.2022
- Identify potential candidates using searches, data mining, professional and social networking, and internal ATS
- Provide concierge staffing services to all newly appointing agents averaging 25 a year
- Responsible for staffing existing agencies requesting recruiting support
- Prepared weekly recruiting report to show current offers and candidate status.
CORPORATE RECRUITER
ADVANCE FINANCIAL
05.2017 - 11.2018
- Identify potential candidates using searches, data mining, professional and social networking, candidate referrals, and internal ATS
- Partner with hiring managers to forecast and identify staffing needs
- Responsible for 25 retail locations with 193 total positions, management roles
- Recruit for call center, corporate, and retail locations
- Prepared weekly recruiting report to show current leads, openings, and recently filled positions
- Maintains knowledge of benefit plans, incentives, corporate and facility policies, and address applicant inquiries
- Liaison to HR in benefit administration, new employee information
- Conducts assessments and evaluates results
- Complete new requisitions and maintains updated candidate status in applicant tracking system.
PATIENT ACCOUNT REP
XTEND HEALTHCARE
07.2013 - 05.2017
- Work within federal, state regulations, department/division, and all compliance policies
- Maintain accurate documentation of all attempts and/or contacts made and received for accounts in accordance with company and client specifications
- Meets monthly expectations for assigned client
- Ensures insurance accounts are resolved within 90 days of placement.
NUCLEAR RECRUITER
DAY & ZIMMERMAN
01.2012 - 05.2013
- Partner with plant services and all fossil nuclear sites with the TVA system to staff shortages
- Recruit for variety of positions including boilermakers, planners, engineers, payroll support, etc
- Sourced and screened candidates in a high volume setting for hiring managers
- Provide clear and concise reporting to leaders for tracking progress in sourcing candidates for current and anticipated open positions
- Gathered and administered on-boarding documentation, open enrollment information
- Maintained updated personnel files, background information, I-9 information, and sensitive information.
Human Resources Manager
Nashville Auto Diesel College
05.2005 - 01.2012
- Managed payroll clerk, completed some payroll duties
- Monthly, yearly, and lay-off budgeting
- Conducted investigations, completed information requests
- Council employees on policies and supervisor-employee relationships, investigate employee concerns and complaints, execute appropriate action
- Worked with union stewards on grievances
- Managed open enrollment, employee benefit administration, EAP program
- Negotiated benefits for bargaining employees
- Handled short-term, long-term, and FMLA
- Facilitated enrollment periods for all benefits, new benefit rollouts, information meetings and communication, and acted as project manager for enrollment periods
- Developed, coordinated, and implemented effective recruiting and on-boarding process; Terminations
- Partner with management in annual reviews, preparation and administration of company wage and salary program.
- Managed employee relations issues professionally, resolving conflicts efficiently while maintaining confidentiality at all times.
- Maintained accurate HR records in compliance with applicable laws, ensuring efficient data retrieval when required.
- Conducted thorough internal investigations, addressing employee concerns with fairness and transparency.
- Maintained payroll and benefits for employees in various locations, minimizing financial discrepancies through detailed program management.
- Maintained human resources regulatory compliance with local, state and federal laws.
- Streamlined HR processes for increased efficiency, reducing paperwork and manual tasks through automation.
- Collaborated with executive leadership to align HR initiatives with overall business goals and objectives.
- Maintained company compliance with local, state, and federal laws, in addition to established organizational standards.
- Managed complex benefits administration, ensuring accurate enrollment and timely processing of claims.
- Organized and led staff orientation programs and training to promote collaboration.
- Coordinated employee grievances and disputes in timely and professional manner by finding constructive solutions.
Education
Bachelors - Human Resources
Western Kentucky University
Skills
- Recruiting
- Corporate recruiting
- On-boarding
- Full cycle
- Data mining
- Sourcing
- Social networking
- Sales
- Finance
- Staffing needs
- Insurance
- Recruitment Process Improvement
- Recruitment analytics
- Candidate assessment
Timeline
CORPORATE RECRUITER
ANIMAX DESIGNS
02.2022 - Current
LICENSED SALES PRODUCER RECRUITER
ALLSTATE
11.2018 - 02.2022
CORPORATE RECRUITER
ADVANCE FINANCIAL
05.2017 - 11.2018
PATIENT ACCOUNT REP
XTEND HEALTHCARE
07.2013 - 05.2017
NUCLEAR RECRUITER
DAY & ZIMMERMAN
01.2012 - 05.2013
Human Resources Manager
Nashville Auto Diesel College
05.2005 - 01.2012
Bachelors - Human Resources
Western Kentucky University
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