Mary Hernandez
Saint Albans
Summary
Dynamic and results-driven professional with 15+ years of experience overseeing office operations, managing administrative staff, and supporting senior executives in financial services and corporate settings. Proven ability to supervise teams, streamline workflows, manage multi-million-dollar budgets, and coordinate domestic and international events. Adept at implementing process improvements, negotiating vendor contracts, and ensuring efficient daily office operations. Recognized for strong leadership, discretion, and organizational skills in high-pressure environments.
Overview
25
25
years of professional experience
Work History
Executive Assistant / Office Operations Lead
Eastdil Secured
New York
11.2022 - Current
- Manage office operations and provide executive support to Business Head of Real Estate Division.
- Supervise and coordinate daily activities of administrative staff, ensuring efficient workflows.
- Oversee budget tracking, expense management, and vendor communications.
- Organize high-profile meetings and corporate events, including logistics, catering, and international travel arrangements.
- Maintain confidential records and ensure compliance with company policies.
Executive Assistant / Administrative Team Lead
Mizuho
New York
03.2019 - 11.2022
- Directed day-to-day operations for Banking Division, including calendar management, international travel, and expense oversight.
- Trained and mentored junior administrative staff, fostering a high-performance team environment.
- Acted as subject matter expert for policies and expense procedures, streamlining compliance.
- Partnered with leadership and cross-functional teams to optimize departmental processes.
Executive Assistant / Operations Manager – Wealth Management
Morgan Stanley
New York
07.2016 - 03.2019
- Managed budgeting and funding allocations for multi-million-dollar projects, negotiating vendor contracts and legal agreements.
- Supervised consultants and temporary staff, delegating responsibilities and approving workload.
- Coordinated onboarding, training, and orientation for new hires.
- Oversaw domestic and international travel planning, policy exceptions, and detailed expense reporting.
- Planned and executed departmental events, client functions, and senior leadership presentations.
Office Manager / Senior Executive Assistant to CHRO
Lord Abbett & Co. LLC (Consultant)
Jersey City
02.2016 - 06.2016
- Managed HR office operations including budgets, staffing schedules, and vendor management.
- Coordinated leadership meetings, employee events, and international travel logistics.
Coordinator – EVP of Broadcasting & Operations
CBS Television Network
New York
07.2009 - 03.2015
- Supervised administrative staff, managed annual budget, and processed vendor contracts.
- Directed office purchasing, subscriptions, and technology orders.
- Organized large-scale events, corporate meetings, and executive travel.
Senior Executive Assistant – Global Head of Alternative Investments
Citigroup
New York
05.2006 - 03.2009
- Oversaw global event planning, contract negotiation, and financial reporting.
- Managed compliance approvals, budgets, and expense reconciliation.
- Coordinated division-wide communications and client functions across international offices.
Executive Assistant – Marketing & Communications
JPMorgan Chase
New York
06.2000 - 05.2006
- Supervised administrative staff and managed onboarding, HR coordination, and vacation scheduling.
- Directed international travel, budget reconciliation, and expense approvals.
- Planned and executed team-building initiatives, corporate meetings, and marketing events.
Education
B.A. - Business Administration (Finance)
Capella University
Skills
- Office & Administrative Staff Supervision
- Budgeting
- Forecasting
- Expense Management
- Process Improvement
- Workflow Optimization
- Vendor Management
- Contract Negotiation
- Event Planning
- Executive-Level Support
- Confidentiality
- Training
- Mentoring
- Onboarding
- Microsoft Office Suite
- Concur
- Ariba
- Salesforce
- Lotus Notes
- Calendar management
- Travel coordination
- Event planning
- Budget tracking
- Vendor negotiation
- Team supervision
- Problem solving
- Attention to detail
- Effective communication
- Time management
- Relationship building
- Process improvements
Timeline
Executive Assistant / Office Operations Lead
Eastdil Secured
11.2022 - Current
Executive Assistant / Administrative Team Lead
Mizuho
03.2019 - 11.2022
Executive Assistant / Operations Manager – Wealth Management
Morgan Stanley
07.2016 - 03.2019
Office Manager / Senior Executive Assistant to CHRO
Lord Abbett & Co. LLC (Consultant)
02.2016 - 06.2016
Coordinator – EVP of Broadcasting & Operations
CBS Television Network
07.2009 - 03.2015
Senior Executive Assistant – Global Head of Alternative Investments
Citigroup
05.2006 - 03.2009
Executive Assistant – Marketing & Communications
JPMorgan Chase
06.2000 - 05.2006
B.A. - Business Administration (Finance)
Capella University