Mary Kesler
Novato,CA
Summary
Organized, dedicated and equity-minded professional with proven track record of providing exceptional work, looking to use this knowledge and skillset as a program coordinator. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Highly efficient event planning, problem-solving, and communication skills.
Overview
35
35
years of professional experience
Work History
Administrative Assistant III
Marin Community College District
06.2022 - Current
- Coordinated and scheduled meeting dates, communicated with members, reserved conference rooms, prepared agendas and produced minutes for Educational Planning Committee and Professional Learning Committee.
- Assisted Professional Learning Committee chair with several FLEX Week and Classified Professional Learning Day events, and many other professional learning sessions. Produced event schedules, submitted room reservations, work orders, media requests, and print orders. Entered session info into ProLearning and tracked attendance. Performed on-site coordination, supervision of setup, troubleshooting and made announcements.
- Developed and updated spreadsheets to track, analyze, and report on department budget data for PRIE, Professional Development and COMmunity Hour committee.
- Updated websites for various committee sites.
- Coordinated schedule for COMmunity Hour events, collected details for events to advertise them, entered on COMmunity Hour website, received funding requests, sent requests for approval to committee, tracked expenditures and reported to the committee regularly.
- Collected, organized and uploaded Accreditation evidence for 2023 ISER.
Office Manager/Escrow Coordinator
Smith Ranch Marketing Associates
06.2012 - 06.2022
- Phone and front desk reception, maintained and updated client database, appointments, scheduling, office supplies and equipment maintenance, light bookkeeping.
- Prepared and updated sales reports
- Prepared real estate listings by coordinating repairs and improvements, photos, property disclosures, and marketing.
- Escrow transaction coordination.
- Marketing: assisted with ads in publications, property flyers, social media posts, print marketing (postcards, mailings, etc.), email marketing using MailChimp.
Administrative Assistant
Okizu
03.2007 - 06.2012
- Effectively performed all types of administrative office duties for Founder and Executive Director of this non-profit organization for families dealing with childhood cancer using Microsoft Word, Excel, Outlook, Exceed and various databases
- Maintained volunteer staff files, staff schedules and fingerprint records
- Recorded and deposited donation checks and credit cards
- Answered telephones in courteous and efficient manner often handling sensitive and confidential information.
Real Estate Assistant
Frank Howard Allen Realtors
08.2003 - 08.2006
- Produced marketing literature and advertising using HP Real Estate software, kept accurate client database, answered phones, created and submitted weekly newspaper advertisements, prepared and shipped all mailings, hosted property open houses.
Instructional Assistant
Novato Unified School District
08.2001 - 06.2003
- Assisted children in elementary school classrooms using one-on-one and/or small group instruction to help them in understanding various academic topics
- Assisted teachers in clerical duties and grading students’ work.
Marketing Assistant
FICO (Fair Isaac Corporation)
10.1992 - 05.1994
- Planned and executed two-day training seminars and other company events for FICO customers in various cities in the U.S
- Duties included: sending invitations, tracking attendance using a data base, choosing venues, securing conference rooms, planning catering and audio visual equipment, as well as on-site trouble-shooting
- Researched and purchased tradeshow gifts for trade shows attended by FICO employees.
Executive Assistant, Corporate Affairs
FICO (Fair Isaac Corporation)
09.1991 - 07.1992
- Performed all administrative duties for President, Executive Vice President, Legal Counsel and Assistant Legal Counsel for large Software Company using Microsoft Word, Microsoft Excel and other computer software
- Accurately typed contracts in a timely manner as given by Legal Counsels
- Answered telephones in a courteous and efficient manner for Executive team.
Office Manager
Vacimo Activewear
10.1990 - 05.1991
- Efficiently managed the office of this fast-paced women's activewear manufacturing firm
- Accurately recorded current and future purchase orders, salesperson's commissions, potential business contacts using Microsoft Excel
- Provided excellent customer service and in-house sales by phone with buyers
- Prepared marketing materials for sales
- Utilized Simply Accounting software for invoicing, accounts receivable and inventory control
- Assisted in organizing activities of President and Vice President of company by making all travel and trade show exhibit arrangements.
Merchandise Manager's Assistant
Nordstrom
02.1989 - 09.1990
- Prepared various reports such as buy plans, sales and inventory plans and monthly performance reports, for the San Francisco men's and women's clothing buyers using Microsoft Excel and Word on an IBM
- Communicated with buyers and Merchandise Manager to process plan revisions
- Processed buyers’ salary and travel arrangements.
Buyer's Assistant (Handbag Department)
Nordstrom
09.1988 - 02.1989
- Communicated with vendors, Nordstrom distribution center and Nordstrom Handbag buyer to ensure proper merchandise stock levels in four Northern California stores
- Entered data from purchase orders onto IBM mainframe computer system.
Education
B. S. degree in Fashion Merchandising -
California State University, Chico
Chico, CASkills
- Event planning and coordination
- Excellent communication skills
- Knowledge of COM’s Strategic Plan goals
- Creating efficient processes and programs
- Proficient in ProLearning online program
- Microsoft Word, Excel, Outlook and Banner
- Office Administration
- Marketing
- Minute Taking
Timeline
Administrative Assistant III
Marin Community College District
06.2022 - Current
Office Manager/Escrow Coordinator
Smith Ranch Marketing Associates
06.2012 - 06.2022
Administrative Assistant
Okizu
03.2007 - 06.2012
Real Estate Assistant
Frank Howard Allen Realtors
08.2003 - 08.2006
Instructional Assistant
Novato Unified School District
08.2001 - 06.2003
Marketing Assistant
FICO (Fair Isaac Corporation)
10.1992 - 05.1994
Executive Assistant, Corporate Affairs
FICO (Fair Isaac Corporation)
09.1991 - 07.1992
Office Manager
Vacimo Activewear
10.1990 - 05.1991
Merchandise Manager's Assistant
Nordstrom
02.1989 - 09.1990
Buyer's Assistant (Handbag Department)
Nordstrom
09.1988 - 02.1989
B. S. degree in Fashion Merchandising -
California State University, Chico