Summary
Overview
Work History
Education
Skills
Timeline
Generic

Mary Lou Lopitz

Durhamville,NY

Summary

30 Years experience in Business Office Fiscal and Stores functions including back up in

Storehouse

Inmate Accounts

Cash Office

Commissary

Overview

30
30
years of professional experience

Work History

Head Account Clerk

NYSDOCCS Mohawk CF
09.2022 - Current
  • Set up and updated Excel spreadsheets to track financial data.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Reported financial data and updated financial records in ledgers and journals.
  • Tracked business revenue and expenditures and reconciled accounts to maintain high accuracy.
  • Input financial data and produced reports using [Software].
  • Developed working relationships with associates, employees of other departments and representatives of other organizations.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
  • Applied mathematical abilities to calculate and check figures in accounting systems.
  • Assessed data and information to verify entry, calculation, and billing code accuracy.
  • Organized budget documentation and tracked expenses to maintain tight business controls.
  • Stayed on top of applicable federal and state requirements to minimize legal and financial risks.
  • Gathered, organized and modeled financial data.
  • Received and entered vendor bills, printed checks and set up electronic debits.
  • Implemented new procedures for office functions when needed.
  • Maintained accounting, budgetary, personnel, cost, purchasing and other records as required.
  • Created and distributed invoices and processed incoming payments to keep records accurate and current.
  • Maintained compliance with all established guidelines and legal requirements.
  • Worked with vendors and management to resolve issues quickly.
  • Reconciled system accounts against bank statements.
  • Provided clerical support to department, such as filing, copying and restocking supplies.
  • Examined documents for accuracy, legality and compliance with pertinent regulations.

Office Assistant III (Calculations)

NYSDOCCS Mohawk CF
07.2017 - 09.2022
  • Completed clerical tasks such as filing, copying, and distributing mail.
  • Interacted with customers by phone, email, or in-person to provide information.
  • Maintained and updated office records, both digital and physical.
  • Managed daily data entry and kept clerical information accurate and up-to-date.
  • Collaborated with various departments to complete assigned tasks.
  • Ordered office supplies and kept office stocked with needed resources to operate smoothly.
  • Prepared and edited documents to produce precise, accurate and professional communication.
  • Delivered clerical support by handling range of routine and special requirements.
  • Created purchase orders and tracked invoices to avoid missed or delayed shipments.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Input data into spreadsheets and databases.
  • Reviewed files, records and other documents to obtain information to respond to requests.
  • Edited and proofread documents for accuracy and completeness.
  • Purchased and maintained office supplies.
  • Created and maintained detailed records of all office activities.
  • Supported staff on special assignments and ad hoc projects.
  • Compiled and analyzed data to produce reports.

Office Assistant II (Calculations)

NYSDOCCS Mohawk CF
06.1999 - 07.2017
  • Completed clerical tasks such as filing, copying, and distributing mail.
  • Interacted with customers by phone, email, or in-person to provide information.
  • Maintained and updated office records, both digital and physical.
  • Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
  • Managed daily data entry and kept clerical information accurate and up-to-date.
  • Ordered office supplies and kept office stocked with needed resources to operate smoothly.
  • Delivered clerical support by handling range of routine and special requirements.
  • Created purchase orders and tracked invoices to avoid missed or delayed shipments.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff.
  • Processed incoming and outgoing mail and packages according to established procedures.

Office Assistant I (Calculations)

NYSDOCCS Camp Pharsalia, Midstate, Oneida CF
05.1993 - 06.1999
  • Completed clerical tasks such as filing, copying, and distributing mail.
  • Interacted with customers by phone, email, or in-person to provide information.
  • Maintained and updated office records, both digital and physical.
  • Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
  • Managed daily data entry and kept clerical information accurate and up-to-date.
  • Delivered clerical support by handling range of routine and special requirements.
  • Input data into spreadsheets and databases.
  • Reviewed files, records and other documents to obtain information to respond to requests.
  • Created and maintained detailed records of all office activities.

Education

High School Diploma -

Fabius Pompey HS
Fabius, NY
06.1978

Skills

  • Payment Management
  • Ledger and Journal Entries
  • Financial Transactions
  • Financial Closing Reports
  • Transaction Coding
  • Proactive and Self-Motivated
  • Data Communications
  • Bill Payment and Recordkeeping
  • Outbound Calls
  • Handling Confidential Materials
  • Reviewing Account Records
  • Account Information Review
  • Accurate Recordkeeping
  • Reconciling Accounts
  • General Ledger Management
  • Administrative Skills
  • Accounts Payable and Accounts Receivable
  • Spreadsheet Expertise
  • Bookkeeping Operations
  • Office Supplies and Inventory
  • Profit and Loss Statements
  • Record Reconciliation
  • Payment Calculation

Timeline

Head Account Clerk

NYSDOCCS Mohawk CF
09.2022 - Current

Office Assistant III (Calculations)

NYSDOCCS Mohawk CF
07.2017 - 09.2022

Office Assistant II (Calculations)

NYSDOCCS Mohawk CF
06.1999 - 07.2017

Office Assistant I (Calculations)

NYSDOCCS Camp Pharsalia, Midstate, Oneida CF
05.1993 - 06.1999

High School Diploma -

Fabius Pompey HS

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Mary Lou Lopitz