MARY MARTIN
WEST VALLEY,UT
Summary
Detailed professional with many years of experience maintaining financial records and reviewing financial activity. Polished in spreadsheet creation, report preparation, and data analysis. Quick and accurate to meet strict deadlines and manage multiple tasks.
Overview
21
21
years of professional experience
Work History
ACCOUNTING SPECIALIST
University of Utah Hospitals and Clinics
SALT LAKE CITY, UTAH
10.2022 - Current
- Reviewed, processed and reconciled accounts payable invoices and payments.
- Analyzed financial data to ensure accuracy of information and compliance with accounting principles.
- Researched, documented, and resolved complex accounting inquiries from internal departments.
- Verified accuracy of invoices received from vendors prior to payment processing.
- Ensured compliance with applicable laws, regulations, policies, procedures and standards.
- Participated in special projects or initiatives as needed in order to meet business objectives.
- Evaluated current processes for efficiency improvements within the department.
- Collaborated with other departments on various projects or initiatives that require cross-functional teams.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Checked figures, postings and documents for correct entry, mathematical accuracy and proper codes.
- Sorted documents, matching supporting invoices to procurement documents and verifying invoices for payment.
- Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable.
- Reduced financial discrepancies by accurately managing accounting documentation.
- Prepared clear, concise and accurate financial reports and forms for use by departments and outside agencies.
- Complied with Sarbanes-Oxley Act and GAAP principles to maintain complete transparency.
ACCOUNTING CLERK
University of Utah Hospitals and Clinics
SALT LAKE CITY , UTAH
04.2021 - 10.2022
- Processed invoices, payments, and statements in a timely manner.
- Reconciled financial discrepancies by collecting and analyzing account information.
- Resolved customer inquiries regarding bills and payments.
- Developed procedures to improve accuracy of financial data entry processes.
- Verified accuracy of vendor invoices against purchase orders before entering into system for payment processing.
- Processed sales tax returns in accordance with state regulations.
- Communicated with senior accounting staff about discrepancies and devised plans to reconcile financial issues.
- Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Checked figures, postings and documents for correct entry, mathematical accuracy and proper codes.
- Utilized automation system to process payments and invoices to streamline transactions.
- Matched orders with invoices and recorded required information.
Document Control Specialist
University of Utah Hospitals and Clinics
SALT LAKE CITY , UTAH
10.2021 - 04.2022
- Developed and implemented document control procedures to ensure compliance with company standards.
- Maintained all documents in a secure electronic database.
- Coordinated document reviews and approvals between departments.
- Tracked changes to documents according to established policies and procedures.
- Assisted with the development of new documentation systems, processes, and templates.
- Responded quickly to requests from internal customers regarding the status of their documents or projects.
- Provided technical assistance when needed in order to troubleshoot any issues related to document control operations.
- Organized, maintained and safeguarded files and databases.
- Evaluated various forms of documentation and reports for accuracy and completeness, identified deficiencies and advised on appropriate corrective measures to improve information details or processes.
- Performed file backup to properly store and archive electronic registers.
- Utilized document control database system to allow for better tracking and revision identification.
- Properly prepared and shipped records for storage at offsite facilities.
- Utilized imaging systems to store records into remote storage.
- Kept documents moving in proper flow by applying strong organizational, planning and multitasking abilities.
- Converted documents for specific personnel or project needs.
- Identified process gaps, determined solutions and implemented updates to drive efficiency improvements.
- Destroyed obsolete and outdated records using company-mandated procedures.
ACCOUNTING CLERK
Center For Excellence In Higher Education
Murray, UTAH
05.2017 - 08.2021
- Maintained up-to-date accounts receivable records and coordinated monthly billing activities.
- Processed invoices, payments, and statements in a timely manner.
- Prepared bank deposits by compiling data from cashiers.
- Reconciled financial discrepancies by collecting and analyzing account information.
- Resolved customer inquiries regarding bills and payments.
- Reviewed accounts payable ledgers for accuracy and completeness prior to payment processing.
- Performed daily general ledger entries to record financial transactions accurately.
- Assisted with the preparation of month-end close activities including journal entries, reconciliations, accruals.
- Reviewed banking activity regularly to identify any irregularities or unauthorized transactions.
- Processed both outgoing and incoming payments and invoices.
- Entered invoices into account software, updated accounts and identified aging balanced ready for collections activities.
- Supported clerical and administrative needs of senior department staff.
- Kept records current and accurate with skilled reconciliations and variance resolutions.
- Reconciled company credit cards, expense accounts and other expenses and financial records.
- Sorted documents, matching supporting invoices to procurement documents and verifying invoices for payment.
- Received payments from customers via cash, check and credit cards to pay company invoices.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Checked figures, postings and documents for correct entry, mathematical accuracy and proper codes.
- Reduced financial discrepancies by accurately managing accounting documentation.
- Utilized automation system to process payments and invoices to streamline transactions.
- Received and recorded cash, checks and transfers.
- Matched orders with invoices and recorded required information.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Monitored loans and accounts payable to confirm payments are current.
Bookkeeping Assistant/Team Lead
Albertsons Grocery Store/ Fresh Market
MURRAY, UTAH
08.2003 - 05.2017
- Processed accounts receivable and payable and handled bank reconciliations.
- Assisted in preparing budgets and forecasts.
- Provided customer service regarding billing inquiries.
- Reconciled computer reports with manually maintained ledgers.
- Checked postings and documents for correctness, accuracy and proper coding.
- Classified and summarized financial data to compile and enter in financial records
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Prepared and processed payrolls.
- Matched orders with invoices and recorded required information.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Received and recorded cash, checks and transfers.
- Checked figures, postings and documents for correct entry, mathematical accuracy and proper codes.
- Received payments from customers via cash, check and credit cards to pay company invoices.
- Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
- Performed daily opening and closing procedures for the register area.
- Resolved discrepancies between POS system and physical money amounts in drawers at end of shift.
- Supported other teams when necessary, such as stocking shelves or bagging groceries.
- Completed paperwork related to personnel actions including hiring, terminations, transfers.
- Developed strong working relationships with team members to foster collaboration.
- Assisted with training new cashiers and customer service team members to increase speed of onboarding.
- Processed payments promptly for customers to exceed productivity standards.
- Scanned, priced and bagged customer groceries quickly to keep lines moving.
- Performed merchandising and signage updates during weekly and seasonal promotional changes.
- Verified customer age requirement for alcohol or tobacco purchases.
- Processed customer payments quickly and returned exact change and receipts.
- Answered phone calls to assist customers with questions and orders.
- Counted and balanced cashier drawers.
- Assisted customers by providing information and resolving complaints.
- Processed efficient and accurate cash, check, debit and credit card payments using Point-of-Sale system.
- Trained and mentored new cashiers to maximize performance with skilled, efficient and knowledgeable team members.
- Scanned items and checked pricing on cash register for accuracy.
- Maintained accurate records of financial transactions and organized ledgers.
- Developed procedures for efficient data entry processes to maintain accurate records.
- Reviewed purchase documents and company receipts for reconciliation with statements.
- Maintained sales records with payment details and invoices.
- Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
- Corresponded with vendors regarding invoices, balances due and refunds and managed vendor accounts database to maintain disciplined and accurate bookkeeping.
- Sorted documents, matching supporting invoices to procurement documents and verifying invoices for payment.
- Verified and posted account transactions to prepare checks and maintain accounting ledgers.
Education
Associate of Applied Science - Accounting
Salt Lake Community College
Salt Lake City, UT05-2017
Skills
- Financial Auditing
- 10-key proficiency
- Invoice Processing
- Vendor Relationship Management
- Bank Reconciliation
- Accounting Software
- Accounts Payable
- Accounts Receivable
- Account Reconciliation
- Recordkeeping skills
- Client Billing
- Confidential Document Control
- Payment Collection
- Quickbooks
- Payroll Processing
- Customer Relations
- Administrative Support
- Variance Analysis
- File Management
- Strategic Planning
References
References available upon request.
Timeline
ACCOUNTING SPECIALIST
University of Utah Hospitals and Clinics
10.2022 - Current
Document Control Specialist
University of Utah Hospitals and Clinics
10.2021 - 04.2022
ACCOUNTING CLERK
University of Utah Hospitals and Clinics
04.2021 - 10.2022
ACCOUNTING CLERK
Center For Excellence In Higher Education
05.2017 - 08.2021
Bookkeeping Assistant/Team Lead
Albertsons Grocery Store/ Fresh Market
08.2003 - 05.2017
Associate of Applied Science - Accounting
Salt Lake Community College
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