As an experienced celebrity executive assistant with a background in event planning and operations management, I bring a versatile skill set to the team. My ability to manage schedules, handle confidential information, and provide exceptional customer service has helped me thrive in fast-paced environments, while my attention to detail and problem-solving skills ensure that every project runs smoothly. With expertise in social media management and a strong commitment to professionalism, I excel at representing my executive team and building strong relationships with stakeholders. Whether coordinating logistics for a production or managing day-to-day operations, I am dedicated to delivering outstanding results and contributing to the success of every organization I work with.
Hi, I’m
Mary O’Neill
Las Vegas,NV
Summary
Overview
8
years of professional experience
Work History
Freelancer Contractor
Production Assistant
09.2022 - Current
Job overview
- Prepared sets by transporting equipment and supplies to location and positioning people and props.
- Sorted and packaged products to prepare for processing or shipment.
- Retrieved items on- and off-site for personnel, talent and special guests.
- Kept production and back-stage areas clear of clutter and stocked with commonly used supplies.
- Promoted positive company image through superior customer service experiences.
- Organized and carried out promotional events, set up and tore down event sites and interacted with customers.
The Magic of David CopperfieldLas Vegas, NV
Executive Personal Assistant to David Copperfield
07.2019 - 09.2022
Job overview
- Acted as a first point of contact for David Copperfield: managing all personal and business email correspondence and phone calls, as well as maintaining Copperfield’s personal and professional calendars and daily schedule.
- Worked closely with Copperfield and a large production team to ensure the successful execution of 15 live shows per week at MGM Grand
- Managed, trained, and hired to maintain a team of five personal/production assistants
- Worked in conjunction with Copperfield’s House Manager to maintain residence; including sustaining cleaning supply inventory, scheduling home maintenance, mail/package pickup, grocery shopping, laundry/dry cleaning, light housekeeping, and payroll for residential employees
- Arranged and prepared domestic and international itineraries and packing for all travel while also accompanying Copperfield on many trips
- Oversaw coordination, styling, travel, and speech preparation for the Kennedy Center Honors 2019
- Directed the press release campaign for the book launch of “David Copperfield’s History of Magic”
- Assisted in the management and development of high-level projects at Copperfield’s International Museum of Conjuring Arts and Musha Cay: The Islands of Copperfield Bay
- Coordinated press conferences, meetings, and interviews overseeing highly confidential information/guests
The Magic of David CopperfieldLas Vegas, NV
Personal/Production Assistant and Social Media Coordinator
06.2018 - 06.2019
Job overview
- Theatrical stagehand for 13 shows per week. Received promotion of a specialty high importance role in the show within the first year of employment
- Assisted in all personal needs including running errands, family involvement, house/wardrobe management, following through with invoices and payments, and other miscellaneous tasks
- Organized both physical and digital files and updated reports to coordinate project materials.
- Balanced multiple projects in coordination with team members to deliver upon high-pressure expectations in a professional organized manner
- Tour Support: traveled in cross-country transport of event props and wardrobe, and coordinated travel, accommodations and per diem of crew while traveling
- Wrote social media content to increase engagement with customers and managed posting across all platforms .
- Maintained vehicles and occasionally assumed the role as a personal driver
JRK Hotel Group, The Roger New YorkNew York, NY
Food and Beverage Manager
10.2017 - 04.2018
Job overview
- Functioned as Manager on Duty in supervising restaurant, bar, and in-room dining services
- Reconciled daily transactions, balanced cash registers and deposited restaurant's earnings at bank.
- Checked with guests to get feedback on food served, resolve issues, bring additional items and refill beverages.
- Created and managed the weekly schedule for 15-20 F&B associates
- Carefully prepared the weekly F&B department payroll by reviewing timesheets and manually calculating and inputted tips
- Assisted with weekly ordering within budget for the restaurant, bar, and mini bar, as well as oversaw the monthly F&B inventory
- Coordinated the overall set-up, break-down, cleaning, and food and beverage presentation as well as any specifications for all company events/meetings ranging from 15 to 75 people.
The Gaga Center New YorkNew York, NY
Marketing Manager and Co-Operations Manager
01.2017 - 10.2017
Job overview
- Manager with general operations, including but not limited to all responsibilities of previous Operations Manager position
- Launched the development and implementation of the company’s overall marketing department Improved web presence, successfully increasing overall website/social platform traffic
- Developed a comprehensive marketing calendar to plan and timely execute full marketing campaigns
- Analyzed and recorded marketing campaign performance, using insights to adjust strategies to drive future marketing decisions
- Explored and developed new growth opportunities through advertisement vendors and online platforms
- Created marketing materials and monitoring/updating company’s online platforms and advertising vendors with materials produced
- Coordinated auction donations and donation winners' bookings from start to finish
- Supervised and coordinated out-of-center after school programs and promotional events
The Gaga Center ScarsdaleScarsdale, NY
Operations Manager and Junior Event Planner
08.2015 - 01.2017
Job overview
- Assisted Director of Events in the planning process and execution of events by communicating with customers regarding all event details after booking
- Functioned as human resource representative- solving employee conflicts, holding interviews and hiring part-time staff, and managing weekly employee schedules
- Maintained all aspects of the Scarsdale location's calendar and daily schedule of events as well as maintenance of space and all general operations of the storefront
- Oversaw execution of all events, and ensured they were executed with the highest level of customer service and attention to detail Screened phone calls and emails, and marketed/promoted the company’s offerings to customer base
- Collaborated closely with vendors including food and beverage, cake and entertainment, cleaning, office and party supplies
Education
New York University, School of Professional
Hospitality and Tourism Industry Essentials Online Certificate Program
09.2023
University Overview
State University of New YorKOneonta, NY
Bachelor of Arts from Music Business, Event Planning
08.2015
University Overview
Skills
- Executive Schedule Management
- Ability to generate and communicate creative, new ideas
- Demonstrated ability to manage/instruct/train groups
- Able to manage high-stress and fast-paced work environment
- Proficient in Microsoft Office Suite and Google Suite
- Multitasking, prioritizing agendas and strong organization
- Problem Anticipation and Resolution
- International and Domestic Travel Planning
Timeline
Production Assistant
Freelancer Contractor
09.2022 - Current
Executive Personal Assistant to David Copperfield
The Magic of David Copperfield
07.2019 - 09.2022
Personal/Production Assistant and Social Media Coordinator
The Magic of David Copperfield
06.2018 - 06.2019
Food and Beverage Manager
JRK Hotel Group, The Roger New York
10.2017 - 04.2018
Marketing Manager and Co-Operations Manager
The Gaga Center New York
01.2017 - 10.2017
Operations Manager and Junior Event Planner
The Gaga Center Scarsdale
08.2015 - 01.2017
New York University, School of Professional
Hospitality and Tourism Industry Essentials Online Certificate Program
State University of New YorK
Bachelor of Arts from Music Business, Event Planning
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