MARY RODRIGUEZ
Payroll and Human Resources
New York,NY
Summary
An experienced payroll/ human resources professional with 15+ years of experience in processing payroll (exempt/non-exempt and union), benefits administration, compliance, policies and procedure updates, efficient HRIS system solution design, transition, implementation, and management for small to large companies in various industries. Quarterly and year end taxes reviews. Bilingual-English/Spanish.
Overview
15
15
years of professional experience
Work History
PR Sr Specialist-FOX News-Asst Payroll Manager-DC 37 Council- Sr Payroll Specialist-Building Mgmt Inc.
VARIOUS CONSULTANT POSITIONS
New York
09.2023 - 08.2025
- Reviewed and adjusted electronic timecards on Workday. Received manual timesheets and input in ADP Vantage new time and attendance system. Made adjustments and ran previews to review. I processed all vac advances weekly. Once all completed, I submitted payroll/ (DC 37)- manager submitted the payroll. I created SOP’s for Payroll Coordinators and forward to Mgmt. Interviewed Coordinators on problems with current Workday T & A system and how to improve.
- I made sure Coordinators submitted all reports to appropriate depts. Processed wire transfer/ ADP Smart Compliance.
- Processed 401K loans and contributions weekly to CIRS Agency/As well all loans to 401k S/S weekly. Sent all new hires forms to Health & Security dept along with a Controller Adj form. Did monthly AFSCME contribution and loans for payment.
- Reconciled monthly payroll summaries. All other reports, as needed, should be submitted weekly and monthly for accounting and payments.
- At BLDG Mgmt, I received manual timesheets for all union staff in multiple buildings and locations, NY and NJ, on a weekly basis. Compared them to the ADP time and attendance (E-time) system to make sure hours matched on timecards that were in the system. Adjusted and uploaded the time and attendance file to ADP WFN payroll.
- Loaded all I-reports to a share drive. I sent cash requirement figures to Accounting to fund all the payrolls and to enter them in the G/L.
- Provided instructions to employees on how to use time and attendance application. Responded to employee inquiries and provided resolutions.
- Ran all Union reports on ADP WFN, and then processed all weekly 401(k) and monthly union dues, ADF, and BCI on the 32BJ ESS system.
Payroll/HR Union Manager
TUDOR REALTY
New York
12.2020 - 12.2022
- Company Overview: (Real Estate)
- Managed 1 Payroll Administrator
- Processed payroll for 500 union/non-union employees on ADP WFN system.
- Handled all onboarding in ADP and verified I-9 I.D.’s.
- Processed all change forms for: wage changes/garnishments/ deductions/ tax exemptions/ direct deposit/transfers and terminations for all employees exempt and non-exempt.
- Managed all 32BJ monthly union dues/ BCI -benefits and 401K payments on ESS. Enrolled employees into ESS systems. Handled union contract increases and all union audits, saving the company over $250,000 in an audit and leaving a zero balance at the end of 2021.
- Direct communication with various union representatives for all member inquiries. Communicated directly with the RAB about contract questions for employees.
- Handled all W/Cs, FMLA, PFL, and disability claims for the workers.
- Managed all non-union buildings' health benefits enrollments: medical, dental, transit, HSA, leaves and terminations, and COBRA with direct vendors on websites and working with third-party brokers. Monthly billing and payments on the MDS Accounting System.
Payroll Manager
TIME EQUITIES INC.
New York
04.2019 - 02.2020
- Company Overview: (Real Estate)
- Processed multi-state payroll for about 350 exempt/non-exempt employees- included 50 union employees.
- Responsible for small weekly union dues and monthly benefit payments/directly to the union and completed union audits.
- Processed bonuses and commissions monthly for the Sales personnel according to completed contracts and reviews of broker splits and invoices.
- Collaborated with human resources for improvements in work procedures and policies.
- Provided all payroll reports for funding and monthly journal entries to Accounting and MIS system. Set up state I.D.’s.
- Answered employee questions and provided resolution.
- Managed implementation to ADP WFN from Paychex. Negotiated and saved the company $20,000 in this transition for a more efficient and robust ADP WFN Payroll/HR/GL system.
Payroll Coordinator/Administrator
EMPIRE MERCHANTS LLC.
Brooklyn
12.2017 - 04.2019
- Company Overview: (Retail Liquor Distributor)
- Processed 1,400 union and non-union timecards on Paychex Flex time in a team environment. (Local 1 and 2 teamsters).
- Managed, edited time, and attendance in the TC1 system for Local 1 union. Imported time to Paychex after management approvals.
- Year-end W-2 reconciliations and distributions.
Payroll Specialist/ Human Resources- (Consultant)
HBO/NIPPON EXPRESS USA/PARAMOUNT GROUP/ADP/ DAVID YURMAN AND FROSS & ZELNICK
09.2013 - 09.2017
- Processed weekly/biweekly multi-states payrolls for exempt & non-exempt employees from 100-4000 for various companies while on temporary assignments. Utilized: ADP WFN/Workday/Paycom/Pay force/Pay Expert/Timesaver/EZ-labor and HRIS. Timecard adjustments. ADP Smart Compliance.
- Responsible for new hire orientations/ background checks/ employment verifications/ unemployment claims and retirement requests and 401K. Benefit revisions and renewals and SOP updates. Other benefits: W/C's/FMLA/STD.
- Assisted clients with ADP migrations and implementations to latest Workforce Now version 8.0.
- Assisted clients in the set-up of all their HR/ benefits/performance and recruitment modules. Provided training to clients.
HR/Payroll Administrator
PRITCHARD INDUSTRIES, INC.
New York
05.2012 - 02.2013
- Company Overview: (NYC)
- Provided sole leadership in facilitating vacation replacement hiring and regular hiring by improving application screening and processes.
- Managed on-boarding and new hire orientations.
- Performed employment verifications and offer letters. Processed monthly DOL/EEOC/ Unemployment claims.
- Provided training and development/ employee relations and coaching and guidance to Managers.
- Entered and reviewed employee data in ADP Pay Force payroll for exempt, non-exempt, and union (32BJ) for over 500 employees.
- Assisted in implementing new time and labor management time clocks (Timesaver) and enrolled employees at multiple sites.
Education
HR CERTIFICATE -
New York University
New York, New YorkBUSINESS MANAGEMENT -
BMCC/ Hunter College
New York, New YorkSome College (No Degree) - Human Resources Management
ADP, Paychex, Workday
New York, NYSkills
- ADP Workforce Now
- Paychex and Paycom
- Workday and PeopleSoft
- E-time and EZ Labor
- MS Office applications
Languages
- English
- Spanish
Timeline
PR Sr Specialist-FOX News-Asst Payroll Manager-DC 37 Council- Sr Payroll Specialist-Building Mgmt Inc.
VARIOUS CONSULTANT POSITIONS
09.2023 - 08.2025
Payroll/HR Union Manager
TUDOR REALTY
12.2020 - 12.2022
Payroll Manager
TIME EQUITIES INC.
04.2019 - 02.2020
Payroll Coordinator/Administrator
EMPIRE MERCHANTS LLC.
12.2017 - 04.2019
Payroll Specialist/ Human Resources- (Consultant)
HBO/NIPPON EXPRESS USA/PARAMOUNT GROUP/ADP/ DAVID YURMAN AND FROSS & ZELNICK
09.2013 - 09.2017
HR/Payroll Administrator
PRITCHARD INDUSTRIES, INC.
05.2012 - 02.2013
HR CERTIFICATE -
New York University
BUSINESS MANAGEMENT -
BMCC/ Hunter College
Some College (No Degree) - Human Resources Management
ADP, Paychex, Workday
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