MARY ROSSON-RICHARDS
GAUTIER
Summary
Proficient Office Manager with extensive experience at Rolls-Royce, excelling in data management and collaboration. Proven track record in enhancing office efficiency and executing flawless project coordination. Skilled in MS Office Suite and adept at problem-solving, ensuring compliance and supporting executive operations with exceptional attention to detail.
Overview
26
26
years of professional experience
Work History
Office Manager/Administrator
Rolls-Royce/Fairbanks Morse Defense
10.2023 - Current
- Provide comprehensive Executive Administrative support for the Site Manager
- Oversee daily office operations, ensuring smooth functionality and compliance
- Manage calendars, schedule meetings, coordinate travel arrangements and handle correspondence for executive staff
- Facilitate communication between management and staff, both internally and externally and manage incoming and outgoing communication.
- Support budgeting and finance-related tasks and ensuring the company credit card expenses are filed timely.
- Maintain and update records and databases ensuring accuracy and compliance
- Organize and coordinate office events, working lunches, catering and training sessions
- Collect data for the processing of new employees I9 process
- Project coordination ensuring all logistics are executed flawlessly.
- Support office management tasks including filing systems, purchasing items for the site with Coupa software.
- Prepare and plan for all Extinguished guests that their needs for visit are met.
- Prepare and edit correspondence, reports and presentations as needed.
- Execute document preparation and spreadsheet creation and data consolidation.
- Maintain my credit card expenses on a timely basis.
- Special projects as requested.
IT Executive Assistant
Halter Marine/Bollinger Shipbuilding
11.2021 - 03.2023
- Assisted the IT Department in all administrative roles.
- Track expiration dates and renewing/purchasing all new software licenses and computer equipment thru company procurement system.
- Verified and maintained cell phone listing and return of cell phones.
- Backup for Executive Assistant to the President of the company.
- Maintained and verified all IT assets within the company as equipment was moved or disposed of and updated the database accordingly.
- Special project as indicated by Director of IT
- Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
Administration Functional Support 3
Huntington Ingalls Shipbuilding Corp.
11.2017 - 01.2021
- Company Overview: Administration Organizational Development/Talent Acquisition/Maritime Apprenticeship Academy
- Served as Admin for Director, Workforce Development/Talent Acquisition and Maritime Apprenticeship Academy maintaining calendars, conference room scheduling and computer needs for conference rooms.
- Responsible for arranging travel for group (ADTRAV) and their expense reports (APPTRICITY) programs for domestic and international travel and knowledge of all the international compliance and security processes including the conversion of Australian money.
- Data Entry of all training rosters to be uploaded in the HRIS system and maintain paper rosters per ABS Compliance.
- Helped with HR On-boarding, making calls regarding extending job offers, information to job applicants in regards to their applications, drug tests/background checks and orientation.
- Skilled at working independently and collaboratively in a team environment.
- Administration Organizational Development/Talent Acquisition/Maritime Apprenticeship Academy
- Self-motivated, with a strong sense of personal responsibility.
Contract Administrator/Freelancer
Gulf Of Mexico Alliance
10.2016 - 11.2016
- Assisted in the preparation, editing and finalizing the legal documents for Sea Grants for colleges to study sea life and the effects of oil spills and marine debris and many other topics.
- Maintained strict confidentiality of sensitive information while handling sensitive client contracts.
Computer Data Manipulator/Freelancer
Hancock-Whitney Bank
05.2016 - 07.2016
- Merged all business accounts for Hancock Bank to support the merger with Whitney Bank.
- With computer program all customers were merged together and received an email to create an account and password that enabled them to access the newly formed merger of banks.
- Enhanced client satisfaction by delivering high-quality work within deadlines.
Technical Analyst
International Shipholding Corporation
03.2013 - 06.2016
- Project/Program Management Support in accordance with ISO standards & procedures.
- Document Controller/Data Manipulation (Electronic) for Company ensuring revised information regarding vessel certifications, permits, insurance, inspections and all pertinent information for 15 US Flagged and 10 Foreign Vessels are kept on secured drive that is ISO audited by Coast Guard and ABS yearly.
- Every document is scanned and secured for company compliance.
- Follow movement of Vessels and stay in touch with Captains and Forwarding Agents in the event packages, original documents and other information that should be delivered to vessel while in port.
- Manage International mailing and tracking of all vessel equipment.
- Monitors Certifications, Inspections and Safety Equipment to ensure they are up to date and are U.S. Coast Guard approved for all vessels.
- Manage and compile Company’s Vendor Evaluations for ISO Audit.
- Edit and revise training manuals.
- Renew EPA Permits, EPIRB’s, Licenses, COI’s, COD’s and International Tonnage certificates.
- Administrator for NS5.
- Track all vessels Monthly Reports and Turnover/Safety Notes.
- Gather, compose and create Meeting Minutes for high level Weekly Operations/Technical Meetings.
- Organize materials, reports and correspondence to Coast Guard, FCC and NOAA.
- Act as Homeland Security Agent in vetting and clearance support of vessel riders and handling/storage of sensitive employee data.
- Company calendar with employee travel schedules and meeting agendas.
- Type 70 WPM- no errors.
- Process Expense reports for payment; reconcile American Express Department Credit Card for monthly expenditures.
- Cultivated professional working relationships with internal personnel, vendors and suppliers.
- Communicated project status to stakeholders, authoring reports to provide up-to-date overviews of ongoing progress.
Administration Generalist 2
Ingalls Shipbuilding
07.1999 - 10.2012
- Company Overview: a division of Huntington Ingalls Industries
- Created and Maintained Organization Charts for several Cost Centers (Visio).
- Classroom training for 1,600 employees on certain subject matter documents and the use of the Training Database.
- Conducted training for Engineering Management Staff on database use to enable them on monitoring their employees training.
- Developed and Administered for the Command Media- (Engineering Business Documents) Training Database (ISO 9000).
- Communicated adverse details to management; revised and edited Engineering Business Process Documents.
- Created Flow/Block diagrams to be used as attachments for training documents; gather, collect, track and verify data and information from multiple sources.
- Compiled and generated reports, statistics, time-lines, tables, graphs, correspondence and presentations.
- Created book for Director that included weekly performance, bill schedule summary, two week schedule, delinquent schedule, negative progress
- Collected, arranged, and input information into database system.
- Educated staff on organizational mission and goals to help employees achieve success.
Executive Assistant to Vice President, Engineering
Ingalls Shipbuilding
05.2002 - 10.2011
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Developed, edited and updated engineering process improvement/business documents and submitted revised/new forms for update and ensure documents are approved and sent thru the publishing process.
- Administrator for Training Data Base.
- Coordinate with process subject matter experts to ensure processes were current.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Facilitated training and onboarding for incoming office staff.
Technical Aide
Ingalls Shipbuilding
07.1999 - 05.2002
- Team Coordinator for DDXO Proposal and primary POC for all issues and security questions; initiated all requests for Security Clearances and completed EPSQ for more than 200 employees on team; held Secret Clearance as well.
- Effectively prioritized workload based on urgency and business impact, consistently meeting or exceeding expectations for service delivery times.
- Assisted project teams with implementing technical solutions, resulting in successful completion of projects within deadlines.
- Managed facilities, schedules and travel accommodations for more than 70 employees weekly domestically and internationally; prepared and compiled all expense reports so timely payment would be made to the employee who was traveling 90% of the time.
- Transfer clearances in advance for Team when traveling to a meeting offsite requiring Clearance.
- Participated in the creation of DDX Proposal documents using Microsoft Word and PowerPoint; Input data into the Secure Vault and was Configuration Manager for the BOE’s used in the proposal; Produced and updated BOE.
- Acted as Project Manager for processing the Proposal BOE’s, providing Excel spreadsheets with color coding for tracking/progression and completion.
- Created database to track all Engineering Change Orders and kept schedules within the Electrical Engineering Department.
- Input wire connection list for LHD diagram drawings.
- Maintained tracking systems for status of various Project Engineering reports; created charts for weekly meetings.
- Assisted in Design Reviews and Quarterly Reviews with the Navy.
- A division of Huntington Ingalls Industries
Education
Business Degree, 45 Hours - Business Administration
Mississippi Gulf Coast Community College
Gautier, MSHigh School Graduate - undefined
Skills
- Visio
- MS Office Suite
- Google Suite
- NS5 Maritime Software
- Problem Solving
- Document Writing
- Collaboration
- Data Management
- Subcontracts/Material Experience
- Secret Clearance Ability/Currently have Confidential
- Organizational skills
- Office management
References
References available upon request
Timeline
Office Manager/Administrator
Rolls-Royce/Fairbanks Morse Defense
10.2023 - Current
IT Executive Assistant
Halter Marine/Bollinger Shipbuilding
11.2021 - 03.2023
Administration Functional Support 3
Huntington Ingalls Shipbuilding Corp.
11.2017 - 01.2021
Contract Administrator/Freelancer
Gulf Of Mexico Alliance
10.2016 - 11.2016
Computer Data Manipulator/Freelancer
Hancock-Whitney Bank
05.2016 - 07.2016
Technical Analyst
International Shipholding Corporation
03.2013 - 06.2016
Executive Assistant to Vice President, Engineering
Ingalls Shipbuilding
05.2002 - 10.2011
Administration Generalist 2
Ingalls Shipbuilding
07.1999 - 10.2012
Technical Aide
Ingalls Shipbuilding
07.1999 - 05.2002
High School Graduate - undefined
Business Degree, 45 Hours - Business Administration
Mississippi Gulf Coast Community College
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