Mary Scranton
Castro Valley,CA
Summary
Highly regarded executive assistant within depth experience providing exceptional support to senior executives and departments. Proven track record of managing complex calendars, coordinating travel arrangements, and handling confidential information with utmost discretion. Adept at streamlining office operations and improving efficiency. Excellent communication and organizational skills, coupled with the ability to prioritize tasks and meet tight deadlines. Proficient in office software and technology, with a commitment to maintaining a professional and positive work environment. Known for exceptional problem-solving abilities and a proactive approach to anticipating executive needs. Committed to delivering outstanding support to facilitate the smooth functioning of executive offices.
Overview
15
15
years of professional experience
Work History
Executive Assistant/ Senior Office Administrator
NTT AMERICA, INC.
01.2018 - 01.2023
- Managed multiple calendars including VP of Sales and Area Sales Director
- Remotely Supported Facilities and Real Estate Director as well as yearly budget of $80K
- Procured travel arrangements as well as generated / tracked / approved expense reports
- Coordinated with numerous organizations such as Habitat for Humanity, Together We Rise (foster care organization), One Warm Coat and Toys for Tots on annual drives and Bay Area Kids Against Hunger creating volunteer events for 60+ employees
- Worked with multiple vendors, including HVAC, general contractors, security equipment removal, IT cabling removal, commercial door vendor, pest control and e-waste removal to effectively close 1 office and 2 warehouses within 6 months’ time
- Sold off assets for $25K win, earning 100% deposit return with both landlords
- Gathered data from 55+ plus offices in Canada, US, Mexico and LATAM to support company’s sustainability efforts to be carbon free by 2040
- Managed NorCal / SoCal / Pet Connection Yammer pages to keep employee connections since pandemic working from home
- Maintained Facilities and Administration help email boxes fulfilling requests, delivering final employee notices, coordinating for company equipment returns, to conference room scheduling all within 1-day turnaround response
- Processed I-9 paperwork for new employees
- Worked with IT department in coordinating laptop deliveries to new employees
- Setting up workspaces
- Assisting with new employee requests
- Oversaw FedEx sending / receiving, distribution of daily mail, received and greeted visitors, answered main phone line as well as maintained copier and printer.
Executive Assistant/Office Administrator
Dimension Data
01.2013 - 01.2018
Administrative Assistant
MEDTRONIC, INC.
01.2008 - 01.2012
Education
Medical Administrative Assistant Program (Valedictorian) -
Bryman College
San Jose, CASkills
- Microsoft Office: Word, PowerPoint, Excel, Teams, SharePoint and Outlook
- Executive Support
- Administrative Support
- Strong Problem Solver
- Schedule & calendar planning
Websites
Volunteer Experience
- The Magic Yarn Project - Homespun Yarn Wigs for Young Cancer Patients
- Meals On Wheels - Decoration for Lunch Bags for Meals
- East Bay Regional Park District - Litter Pickup at Local Parks
- Quarterly Blood Donation
Timeline
Executive Assistant/ Senior Office Administrator
NTT AMERICA, INC.
01.2018 - 01.2023
Executive Assistant/Office Administrator
Dimension Data
01.2013 - 01.2018
Administrative Assistant
MEDTRONIC, INC.
01.2008 - 01.2012
Medical Administrative Assistant Program (Valedictorian) -
Bryman College
Similar Profiles
Laurie HutsonLaurie Hutson
Senior Telecommunications Operations Specialist at NTT AmericaSenior Telecommunications Operations Specialist at NTT America
Alex BoyceAlex Boyce
Inside Sales Representative at NTT AmericaInside Sales Representative at NTT America
Dzung DaoDzung Dao
Director of Strategy Planning & Integration at NTT AmericaDirector of Strategy Planning & Integration at NTT America