Mary S. Drobot

• Company Overview: New Mexico District Office
• As a Lead BOS GS-1101-13 I am at a top level of the developmental curve and career track and am considered a senior journeyman level specialist
• I currently serve as the senior member of the district office team and make important contributions to the district's overall success
• As the Lead Business Opportunity Specialist I develop the district's Strategic Business Opportunity Plan (SBOP) and played a key role in the implementation of the SBOP

is the course used to achieve and exceed district office

Strategic Plan.

Since January 2017 when our Deputy District Director

received a position in Seattle, Washington, I was next

senior employee to assist the new District Director with

management duties

• I assist with our New Mexico District Strategic Plan, managing the New Mexico District Office employees, our current goals and measures, answering e-mails and compliance issues out of our Regional Office in Ft Worth, Texas and our Small Business Administration Headquarters in Washington, D.C
• I have been designated on the New Mexico District Office's Succession List to be acting District Director or Deputy Deputy Director when they are unavailable since 2012
• I had to maintain the FAC-C-Level I Federal Contracting Certification that is now required by all SBA Business Opportunity Specialists and I was certified on August 28, 2014 until I retired in September 2019
• I specialize and lead in procurement and socio-economic contracting programs such as 8(a) Business Development, HUBZone Contracting for distressed areas, Service Disabled Veteran Owned Small Businesses and Economic Disadvantaged Women Owned Small Business
• As the Lead BOS I have maintained an active portfolio in past years
• I lead and provide guidance to three full time Business Opportunity Specialists, one full time Business Opportunity Specialists, one part-time Women's Business Specialist and one Economic Development Specialist
• I previously trained all the new and current Business Opportunity Specialists
• I achieve the agency's Strategic Goals and further the mission of SBA as it pertains to our resource partners to gain their cooperation to accomplish their goals as well as SBA goals
• This requires strong relationships with our resource partners: New Mexico Small Business Development Center, Senior Core of Retired Executives, Procurement Technical Assistance Program, along with numerous other city, county and state agencies
• I work with the Offices of Small and Disadvantaged Businesses Utilization (OSDBU) with the Department of Defense regarding prime/sub contract opportunities
• I link and match the needs of organizations to the capabilities of small business through matchmaking events and other outreach and marketing natives
• I consult and act as liaison between our Procurement Center Representative, (PCR), and Commercial Marketing Representative, (CRM) to better identify contracting needs of government organizations and opportunities for small business
• I prepare reports some have contained graphs and website content for the purpose of marketing our SBA products or services
• Media for many of these outreach activities are coordinated with the district's Public Information Officer and the diverse media outlets in New Mexico to ensure success
• Since I am a Lead in one of SBA's programs I was assigned to be our Public Information Officer and Media expert until I retired in 2019
• I maintained a mailing list from various training events, inclusive of all resource partners, sharing information, updates and any items of concern for the New Mexico small business community
• I currently lead and review our Business Opportunity Specialist team with contractors annual reviews, Mentor Protégé Agreements, Joint Ventures, Change of Ownerships and various duties pertaining to their 8(a) portfolios, this includes reviewing contractors business financials and personal financials. I have the final review before our DD signs off for the contractors to remain in our federal programs
• I also lead our Business Opportunity Specialist on reviewing their Mentor Proteges for our federal government programs
• I worked with my team to schedule and evaluate their work, also resolve workplace issues before they went to our union and filed a grievances
• I actively engaged in the promotion of the Small Business Administrative programs and services through outreach and marketing, I utilize strategic marketing principles to identify new markets in which to promote SBA's products and services
• I used recruitment training, education and development to assist small business companies that want to do business with the federal government
• One of my best practices was the bi-monthly Procurement Technical Assistance Program's, (PTAP) workshop and a monthly one-one-training at the PTAP Director's office
• I have also conducted numerous presentations of 8(a), HUBZone, Women Owned Small Businesses, general overview of SBA programs, etc., I put together my own Power Point Presentations
• I was assigned to to conduct federal Government Contracting Surveillance Reviews at Kirtland AFB, NM and the New Mexico Corps of Engineer's to make sure the Contracting Specialist were awarding their contracts in compliance with our programs
• I actively worked with federal agencies, state, and local government agencies throughout the small business. I am knowledgeable about state and local government
• During FY 2011 and FY 2012 10% of my position description duties were Lender Relations Specialist which included maintaining a liaison between the SBA New Mexico District Office and the commercial and small business lending community within the state of New Mexico
• Responsible for creating, maintaining, fostering and reporting on the lender relationship management efforts of the District Office with national, regional, community and rural lenders on behalf of the Agency

• I had a Level II, (warrant), signatory authority on all Contracts, GSA or Delivery Orders which I have attached a copy of my warrant I had at that time and also my FAC-C-Level I Certification
• Maintained complete documentation and records of all purchasing activities.
• Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
• Streamlined purchasing processes for increased efficiency and reduced operational costs.
• Maintained compliance with industry regulations and company policies throughout procurement activities.
• Negotiated payment terms to improve cash flow by extending payables without compromising supplier relationships.
• I worked in the Southwest Regional U.S
• Fish and Wildlife Office Region 2
• The region consisted of New Mexico, Texas, Arizona and Oklahoma
• I prepared requests for proposals and requests for quotes, advertised on FBO.gov and evaluated all offers using the established evaluation criteria
• I ensured that all contracts were in compliance with provisions of the Small Business Act and Federal Acquisition Regulation
• I procured supplies, equipment, construction, services and grants and cooperative agreements from mandatory and non-mandatory sources and assured compliance with all applicable regulations and policies relative to Acquisitions
• I coordinated and communicated with our engineering staff and program staff and provided direction regarding the contract process as well as the procurement planning
• I also administered the use of the government purchasing MasterCard and analyze the statements on a monthly basis for our region which included five states
• I was responsible for our Blanket Purchase Agreements for the region, (BPAs)
• I had substantial knowledge of the government accounting, financial and procurement policies, regulations, terminology, forms, formats, procedures and a large array of related laws and regulations
• I negotiated with individuals and groups with various background and diverse interest in the Contracting and General Services offices using acquisition procedures in oral quotes and requests for quotes
• I ensured that all contract actions including the grants and cooperative agreement programs are in compliance with the provision of the Small Business Act and the Federal Acquisition Regulation
• I have attended pre-work conferences with the Contractors and Contracting Officer's Representative ensuring that an adequate understanding exists of the terms, conditions, and general requirement of the contract
• I prepared necessary modifications in negotiated claims and tracked progress payments on Construction contracts
• I have reviewed request for procurement actions and pertinent specifications for adequacy and accuracy and where applicable, provided guidance for rewrites
• I have formally advertised procurements in the Federal Business Opportunities, (FBO.gov)
• When requested I provided leadership, direction, advise, and workload management to the procurement staff
• I conducted and wrote Power Point presentations when requested
• Other training qualifications to support the Level II warrant were Simplified Acquisition Procedures, Advanced Simplified Acquisition Procedures, Performance-Based Service Contracting, Contract Administration, Construction Contracts, Contract Formation I, Contract Formation II, Grants and Agreements, etc
• Courses I attended at Central New Mexico College, Business, Business Writing, and Business Interpersonal Skills