Mary Smock
Anaheim,CA
Summary
Experienced administrative professional dedicated to cultivating positive personnel connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management. Punctual, reliable, accountable, systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing years of expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.
Overview
10
10
years of professional experience
Work History
Administrative Assistant
First Baptist Kids Academy
The Woodlands, TX
11.2020 - Current
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Conducted research online using search engines such as Google or Yahoo!
- Handled confidential documents in an organized fashion according to established protocol.
- Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
- Scheduled staff and monitored resource allocation to provide optimal coverage and service.
- Composed letters, memos, reports, emails, and other written correspondence as required by management staff.
- Kept office equipment functional and supplies well-stocked to promote efficient school operations.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Responded effectively to sensitive parent inquiries or complaints.
- Provided secretarial and office management support while building cooperative working relationships.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Responded to parent issues to provide immediate resolution and improve retention.
Accounting Specialist
Valence Surface Technologies
The Woodlands, TX
10.2019 - 09.2020
- Oversaw implementation of Paychex Payroll System (including time clocks), CashPro Receivables, and Traverse software.
- Sorted documents, matching supporting invoices to procurement documents and verifying invoices for payment.
- Managed accounts payable, accounts receivable, bank reconciliations and payroll function.
- Investigated and resolved billing issues to maximize cash flow and minimize liabilities.
- Posted financial data in Excel spreadsheets and managed inventory.
- Verified accuracy of invoices received from vendors prior to payment processing.
- Cross-trained employees, enabling completion of priority tasks during personnel absences.
- Prepared weekly payroll for team of salaried and hourly employees.
- Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable.
- Received payments from customers via check to pay company invoices.
Accounting Specialist
Valence Surface Technologies
Garden Grove, CA
10.2013 - 09.2019
- Sorted documents, matching supporting invoices to procurement documents and verifying invoices for payment.
- Delivered superior level of customer service to vendors and customers.
- Worked with cross-functional teams to achieve goals.
Education
High School Diploma -
Penn Foster Career School
Scranton, PA05-2022
Skills
- Knowledge of CashPro, ADP, Paychex, Traverse, and Brightwheel
- CPR
- Spreadsheet Management
- Data Entry
- Appointment Scheduling
- Database Management
- Sensitive Material Handling
- Verbal Communication
- Internet Research
- Excel Spreadsheets
- Relationship Building
- Budget Tracking
- Self-Starter
- Strategic Planning
- Cash Deposit Preparation
- Scheduling and Calendar Management
Timeline
Administrative Assistant
First Baptist Kids Academy
11.2020 - Current
Accounting Specialist
Valence Surface Technologies
10.2019 - 09.2020
Accounting Specialist
Valence Surface Technologies
10.2013 - 09.2019
High School Diploma -
Penn Foster Career School
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