Mary Udesen
Beach Park,IL
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
19
19
years of professional experience
Work History
Executive Assistant to CFO and Strategic Team
Intelligent Medical Objects
2011.09 - Current
- Performed administrative support for 2 Executives and 3 Senior Vice Presidents
- Main point of contact for executives when onsite
- Plan and coordinate all large company meetings and events
- Continue to assist with board meeting planning, communications, dinner and events.
- Handled confidential and sensitive information with discretion and tact
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
- Processed travel expenses and reimbursements for executive team and senior management group
Executive Assistant to CEO and Chairman of the Board
Intelligent Medical Objects
- Administrative support including calendar management, meeting planning, and all travel planning
- Scheduled and coordinated meetings, conferences, and special events
- Liaison between executive office and board members
- Assist with planning all board related activity including material preparation and special events
- Coordinated personal appointments and calendar for CEO.
Human Resources Assistant
Intelligent Medical Objects
- Completed semi-monthly payroll for all full-time employees, interns, and contractors
- Implemented and maintained companies HRIS and performance management tool
- Completed exit interviews for all employees who departed company
- Organized all special events for company monthly.
- Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database
- Screened applicant resumes and coordinated both phone and in-person interviews
Mental Health Specialist III
Allendale Association
2004.09 - 2011.09
- Manage treatment and care of adolescents with varying degrees of emotional and behavioral problems
- Provide therapeutic crisis intervention in response to emergency situations
- Provide general supervision/direction to residents and staff within regulations of unit's program
- Independently administer medication following medical procedures from nursing staff
- Responsible for Unit Coordinator's duties in event of absence such as completing staff schedule, and training all new staff according to agency guidelines.
Education
Bachelor of Science in Social Work -
Loyola University Chicago
Chicago, IL04.2004
Skills
- Critical Communication
- Project Planning
- Conflict Management
- Business Correspondence
- Executive Travel
- Business Operations
- Executive Calendars
- Executive Management Support
- Interpersonal Communications
- Schedule Planning
- Office Administration
- Travel Accommodations
Timeline
Executive Assistant to CFO and Strategic Team
Intelligent Medical Objects
2011.09 - Current
Mental Health Specialist III
Allendale Association
2004.09 - 2011.09
Executive Assistant to CEO and Chairman of the Board
Intelligent Medical Objects
Human Resources Assistant
Intelligent Medical Objects
Bachelor of Science in Social Work -
Loyola University Chicago
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