Summary
Overview
Work History
Education
Skills
Affiliations
Software
Timeline
Mary Weston

Mary Weston

Management Accountant
Red Bluff,CA

Summary

Experienced professional manages fiscal and accounting processes of governmental organizations. Ensures compliance with all applicable policies, procedures, regulations & laws. Engages staff members to ensure that the work of the department is carried out in a timely and accurate manner.

Clifton Strengths: Arranger®, Connectedness®, Relator® * Developer®, Strategic®

Overview

22
22
years of professional experience
27
27

Years of accounting experience

Work History

SUPERVISING ACCOUNTANT

SHASTA COUNTY HEALTH AND HUMAN SERVICES AGENCY
Redding, CA
04.2023 - Current
  • Mentor and supervise staff of eight Account Clerk III's, one Accounting Technician and one Accountant I to maximize productivity and ensure quality of work product.
  • Ensure bi-weekly payroll of 1,000 agency staff is performed timely and accurately.
  • Approve workflow transactions of all contract payments, journal entries and purchase requisitions up to $100,000.
  • Review contracts in progress for fiscal accuracy and to ensure compliance with Federal, State, and local laws and ordinances from fiscal perspective.
  • Provide training to facilitate compliance with 2 CFR 200. Develop staff knowledge of subrecipient contracts and requirements.
  • Interact with program staff to improve vendor relationships and answer more complex staff and vendor questions.
  • Perform research to answer questions related to complex funding streams such as Opiod Settlement funds and Mental Health Services Act.

ACCOUNTANT II

TEHAMA COUNTY PUBLIC WORKS
Gerber, CA
09.2017 - 04.2023
  • Managed monthly closes: reconciled public work’s internal records to the auditor/controller’s; produced monthly budget to actual reports for the Road department and all special districts
  • Created and submitted various reports to outside agencies to complete the Annual Road Report; supported the County’s single audit by responding to auditor requests
  • Assigned to special districts to ensure timely payment of invoices and accurate accounting and financial reports until August 2021
  • Collaborated with external auditors during the annual audit process to provide necessary documentation and address any concerns or findings promptly.
  • Enhanced financial accuracy by meticulously reconciling bank statements and financial records monthly.

INTERIM FINANCE MANAGER

TEHAMA COUNTY PUBLIC WORKS
Gerber, CA
02.2022 - 12.2022
  • Took ownership of the annual budget process for 22/23; adopted new ClearGov software with ease; led fiscal year end close and single audit tasks for 21/22;
  • Worked with vendor to complete 2019-2022 Indirect Cost Allocation Plans; liaise with State auditor to complete the 21/22 Annual Road Report;
  • Analyzed expenditures by road for the past 3 years to demonstrate where RMRA (SB1 Road Maintenance and Rehabilitation) funds were spent and on which activities;
  • Mentored junior finance staff, fostering professional development and strong team dynamics.
  • Negotiated favorable terms with vendors, resulting in significant cost savings for the company.
  • Created a calendar of finance deadlines and comprehensive documentation of duties and workflow to assist future Finance Managers;
  • Continued to execute Accountant II duties as the department was staffed at 50%

ACCOUNTING SPECIALIST

TEHAMA COUNTY PUBLIC WORKS
01.2017 - 08.2017
  • Authored Indirect Cost allocation plans (ICAP) for fiscal years 2014-2018
  • Worked with the State Controller's auditors for the same ICAPs, providing documentation of methodology and sufficient data to justify the indirect rates
  • Received clean audit for all years
  • Jumped in to aid (now retired) Director in the absence of staff in the Transportation division to research, organize data, meet reporting deadlines and prepare for staff visits from cognizant agencies such as Cal-OES and Cal-Trans

OFFICE MANAGER

PASKENTA BAND OF NOMLAKI INDIANS
03.2015 - 08.2016
  • Performed finance, accounting, and treasury activities for a federally recognized Indian Tribe in rural Northern California
  • Prepared consolidated annual budget; prepared quarterly presentation of financial statements to general council (tribe members); ensured the accurate & timely filing of governmental reports
  • Governmental accounting; policy & procedures; internal controls; supervised and ensured accuracy for bi-weekly (in-house) payroll and monthly stipends
  • Worked with consultant to implement software conversion from MAS90/Sage to Accufund

SENIOR ACCOUNTANT

COUNTY OF SAN MATEO, OFFICE OF THE SHERIFF
11.2011 - 03.2015
  • Managed the daily operations of the Sheriff's Fiscal Bureau
  • Assisted the Financial Services Manager in daily fiscal duties, administrative operations, budget planning and monitoring
  • Supervised, trained and guided junior accountant and fiscal office specialists
  • Managed internal and external audits; prepared financial statements; provided ad-hoc financial data and analysis as requested
  • Reviewed and approved purchase requisitions, payment batches and journal entries from all Sheriff’s divisions

ACCOUNTANT, CONTRACTS AND GRANTS

ST VINCENT DE PAUL SOCIETY OF SAN FRANCISCO
09.2010 - 11.2011
  • Administered the organization’s grants and contracts, ensuring compliance with OMB circulars applicable to nonprofit organizations, and assisted program staff with grant budgets and proposals
  • Managed the financial records of all grants and contracts, including maintaining documentation on all matters related to grants; ensured all reporting requirements were met; advised staff on allowable and unallowable costs; ensured timely submission of invoices and requests for reimbursement
  • Participated in RFP’s and grant renewal processes, authored Financial Status Reports, Cost Reports, revenue claims and performed all aspects of compliance for contracts and grants

ACCOUNTING MANAGER

SHELTER NETWORK OF SAN MATEO COUNTY
04.2008 - 08.2009
  • Maintained general ledger for a $7.5 million dollar nonprofit human services agency
  • Prepared journal entries for revenue, accruals, depreciation, and investments; reconciled balance sheet accounts and performed quarterly closes; prepared quarterly financial statements in accordance with GAAP
  • Managed 120+ concurrently running Federal, State and private grants and fund awards and assured compliance with grantor’s specifications
  • Supervised Accounting technician
  • Served as chief liaison for annual external audit

FINANCIAL ADMINISTRATOR

PROJECT NINETY, INC.
08.2002 - 03.2008
  • Performed finance duties for a $6M non-profit drug and alcohol treatment program
  • Managed treasury and cash flow functions
  • Prepared and presented financial statements to executives and board of directors
  • Maintained governmental compliance in accordance with OMB 122-A
  • Authored cost allocation plans and annual reports to funding agencies
  • Coordinated commercial insurances and employee benefit plans
  • Researched, planned and implemented accounting software migration from Yardi to Blackbaud’s Financial Edge

Education

Leadership Academy

California State Association of Counties (CSAC) , Redding, CA
12.2023

PUBLIC SECTOR SUPERVISORY ACADEMY Regional Training & Development Consortium
01.2014

Bachelor of Science - Business Administration W/ Emphasis in Accounting

San Francisco State University
01.1997

Skills

  • Budget Planning & Forecasting
  • ERP systems proficiency
  • Internal Controls
  • Cost accounting
  • Variance Analysis
  • Strategic Planning
  • Payroll Management
  • Management accounting
  • Payroll Administration
  • Analytical research
  • Financial Analysis
  • GAAP Accounting
  • Regulatory Compliance
  • Critical Thinking
  • Adaptability and Flexibility
  • Decision-Making

Affiliations

  • International City/County Management Association (ICMA)
  • California Society of Municipal Finance Officers

Software

One Solution / IFAS

WinCAMS - Goverment Cost accounting software

Microsoft Office: Outlook, Excel, Word, Powerpoint, Publisher

Accufund

Datawatch Monarch 14 (now Altair)

Timeline

SUPERVISING ACCOUNTANT - SHASTA COUNTY HEALTH AND HUMAN SERVICES AGENCY
04.2023 - Current
INTERIM FINANCE MANAGER - TEHAMA COUNTY PUBLIC WORKS
02.2022 - 12.2022
ACCOUNTANT II - TEHAMA COUNTY PUBLIC WORKS
09.2017 - 04.2023
ACCOUNTING SPECIALIST - TEHAMA COUNTY PUBLIC WORKS
01.2017 - 08.2017
OFFICE MANAGER - PASKENTA BAND OF NOMLAKI INDIANS
03.2015 - 08.2016
SENIOR ACCOUNTANT - COUNTY OF SAN MATEO, OFFICE OF THE SHERIFF
11.2011 - 03.2015
ACCOUNTANT, CONTRACTS AND GRANTS - ST VINCENT DE PAUL SOCIETY OF SAN FRANCISCO
09.2010 - 11.2011
ACCOUNTING MANAGER - SHELTER NETWORK OF SAN MATEO COUNTY
04.2008 - 08.2009
FINANCIAL ADMINISTRATOR - PROJECT NINETY, INC.
08.2002 - 03.2008
PUBLIC SECTOR SUPERVISORY ACADEMY Regional Training & Development Consortium - ,
California State Association of Counties (CSAC) - , Leadership Academy
San Francisco State University - Bachelor of Science, Business Administration W/ Emphasis in Accounting

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Mary WestonManagement Accountant