Mary Woods
Knoxville,TN
Summary
Oversee well-organized and efficient HR operations by balancing organizational targets with compliance and employee demands. Focused on maximizing resource utilization and enhancing performance with forward-thinking approaches. Solid background of improving collaboration and consensus across company environments.
Overview
15
15
years of professional experience
Work History
Human Resources Office Administrator
TJ Wies Contracting, Inc
09.2020 - Current
- Arranged interviews, conducted interviews, coordinate hiring efforts, as well as all onboarding of new employees for both TJ Wies, and for federal projects at Y12
- Arranged badging/Kronos for all new employees as well as renewals and any issues related to badging
- Verified and maintained all paperwork regarding taxes (W4s, I9 etc.)
- Input all new hires into Plexxis and maintained their records
- Payroll for TN Location
- A/R – A/P through Plexxis for TN location
- Ordered materials and tools necessary for UPF-Y12 project
- Set up/Tracked/ and maintained hotels for travelling employees
- Certified Payroll
- Handle all Subcontractor reports
- Marketing and advertisement for TN office
- Create and maintain work packages necessary for any scope of work within UPF project
- Print and maintain blueprint drawings for project
- Protected “UCNI” items that are considered confidential
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Reconciled account files and produced monthly reports.
- Facilitated office productivity, coordinating personnel schedules, quality assurance and procedural improvements.
- Oversaw maintenance of office facilities and equipment by collaborating with and inspecting work of repair contractors.
- Assisted in preparation and processing of payroll to facilitate prompt staff payments.
- Hired, managed, developed and trained staff, established and monitored goals, and conducted performance reviews
- Developed internal requirements and standards to minimize regulatory risks and liability across programs.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
Project Administrator
McCarthy Building Companies
04.2018 - 09.2020
- Collaborating with engineers, architects and construction personnel
- Selecting subcontractors and delegating work
- Problem-solving to address delays, emergencies or other issues
- Comply with safety and building codes as well as legal requirements
- Reporting progress to clients
- Explaining contract and technical matters in a clear manner
- Preparing budgets, cost estimates, schedules and timelines
- Foster great relationships with customers, subcontractors and additional personnel
- Created benchmarks throughout project to assist in keeping project on schedule
- Managed the project budget
Staff Accountant
Knoxville Drywall Inc
09.2017 - 04.2018
- Providing accounting and clerical assistance to the accounting department
- Preparing and maintaining accounting documents and records
- Preparing bank deposits, ledger postings, and statement
- Bank/account reconciliation
- Daily key data entry of financial transactions into QuickBooks
- Research, track, and restore accounting or documentation problems/discrepancies
- Compiled reports/summaries on daily account activity
- Assisted in weekly payroll duties
- Entered all AP/AR into QuickBooks
- Maintained daily communication with vendors
Customer Service/Sales Rep
SouthEast Bank
05.2016 - 09.2017
- Communicate with customers by telephone or in person in order to provide information about products and services, to take orders or cancel accounts, or to obtain details of complaints
- Keep records of customer interactions and transactions, recording details of inquiries, complaints, and comments, as well as actions taken
- Resolve customers' service or billing complaints by performing activities such as exchanging merchandise, refunding money, and adjusting account information
- Check to ensure that appropriate changes were made to resolve customers' problems
- Contact customers in order to respond to inquiries or to notify them of claim investigation for fraud
- Report to appropriate associates about actions that need to be taken regarding customer accounts
- Directed and planned training manuals for the new operating system
- Put together training guides for new operating system, as well as the new sales platform
- Directed training on new sales platform for Customer Service Reps
Executive Assistant
Great Lakes Fastening
12.2015 - 05.2016
- Prepared and edited correspondence, communications, presentations and other documents design and maintain databases
- File and retrieve documents and reference materials
- Conduct research, collect and analyzed data to prepare reports and documents
- Manage and maintain executives' schedules, appointments and travel arrangements
- Arrange and coordinate meetings and events
- Monitor, screen, respond to and distribute incoming communications
- Answer and manage incoming calls
- Receive and interact with incoming visitors
- Liaise with internal staff at all levels
- Interact with external clients
- Co-ordinate project-based work
- Review operating practices and implement improvements where necessary
- Supervise, coach and trained staff
Registered Nurse
Spaulding Hospital Cambridge
10.2008 - 12.2015
Nursing
- Clinical Duties
- Worked on Telemetry, Vent, Oncology, and Cardiac/ Stroke Units, and have extensive experience on each floor
- Answering telephones, organizing charts and patient information
- Measured, and recorded vital signs, telemetry, feedings and Glucometer readings, and other documentation
- Communicated with both patients, families, and other medical personnel
- Sent labs, contacted the pharmacy, and other hospitals organizing patient’s records
Education
MBA - Business and Management
Simmons College, School
05.2014
Bachelor of Science - Nursing
University of Massachusetts Boston
Boston12.2009
High School Diploma -
Chelsea High School
Chelsea, MA05.2005
Skills
- Procore
- StructionSite
- Oracle
- TeamSite
- Microsoft Office
- QuickBooks
- Inventory Control
- Outlook
- Conversational Spanish
- LCP Tracker
- Meditech
- Word
- PowerPoint
- Bluebeam
- Goformz
- Plexxis
- Plangrid
- Kronos
- Office management
- Balance sheet reconciliation
- Accounts receivable
- Project management
- Accounts payable
- PeopleSoft
- Benefits Programs
- Contract Negotiation
- Labor Negotiations
- Compensation and Benefits
- File and Records Management
- Training and Development
- Recruitment and Hiring
- Kronos Timekeeping
- Labor Relations Coordination
- Employee Feedback and Recognition
- Accident Investigations
- Leadership Training and Development
- Human Resource Management Software (HRMS)
Languages
Spanish
Professional Working
Timeline
Human Resources Office Administrator
TJ Wies Contracting, Inc
09.2020 - Current
Project Administrator
McCarthy Building Companies
04.2018 - 09.2020
Staff Accountant
Knoxville Drywall Inc
09.2017 - 04.2018
Customer Service/Sales Rep
SouthEast Bank
05.2016 - 09.2017
Executive Assistant
Great Lakes Fastening
12.2015 - 05.2016
Registered Nurse
Spaulding Hospital Cambridge
10.2008 - 12.2015
Nursing
MBA - Business and Management
Simmons College, School
Bachelor of Science - Nursing
University of Massachusetts Boston
High School Diploma -
Chelsea High School
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