Mary Alyce Stephens
Crozet,VA
Summary
Seasoned Human Resources Professional with broad experience in HR functions including employee relations, recruitment, and benefits administration. Demonstrates effective communication skills, facilitating cross-departmental collaborations to achieve organizational objectives.
Overview
26
26
years of professional experience
Work History
Human Resources Specialist
City of Charlottesville
03.2023 - Current
- Interprets personnel policies and procedures.
- Pre-employment onboarding of new employees, including scheduling background checks, drug screening, and I-9 verification.
- Processes and creates employee ID badges.
- Creates and maintains personnel files.
- Processes personnel transactions.
- Coordinates and manages annual vaccination clinics, gym, fitness, bicycle, and tuition reimbursement requests.
- Serves as a decentralized buyer, processing invoices and reimbursement requests.
- Assists with recruitment needs, including creating and managing job postings, advertisements, processing candidate referrals, and attending job fairs.
- Facilitates or assists with interview panels, as needed.
- Assists with employee trainings.
- Completes Public Service Loan Forgiveness and verifications of employment requests.
- Manages and edits Human Resources information on the employee intranet.
- Orders, inventories, and receives office supplies.
- Receives and directs visitors in person, by phone, or by email.
- Receives, sorts mail, and packages.
- Completes Bureau of Labor Statistics monthly reports.
Human Resources Technician III
SANTA ROSA CITY SCHOOLS DISTRICT
10.2021 - 09.2022
- Conducted new employee orientation, processed employment paperwork, created, and maintained personnel files.
- Determined salary placement.
- Enrolled employees in benefit programs.
- Administered onboarding program for new employees and coordinated activities with administration.
- Verified transcripts and certifications.
- Prepared employment contracts and evaluations.
- Processed supplemental payrolls.
- Tracked leave balances and daily absences.
- Reviewed and analyzed employee requests for FMLA/CFRA leave and determined if employees met required qualifications.
- Maintained records of compliance for mandated training, certification, and testing.
- Maintained general and confidential files.
- Maintained current knowledge of and ensured compliance with laws, rules, and regulations related to hiring practices.
- Audited and maintained personnel database systems, and generated reports as requested.
- Ensured employees had and maintained appropriate credentials and licenses.
- Worked with administrative staff to comply with credentialing requirements mandated by the California Commission on Teacher Credentialing.
- Provided written and verbal employment verifications.
- Prepared agenda items for Board of Education meetings.
- Processed transfers, resignations, and retirements.
- Processed payroll changes, including step advancement and longevity.
- Maintained the security of confidential materials and information, and worked with discretion.
- Assisted with the processing of confidential information, including grievances, employee evaluations, and discipline.
- Communicated COVID-19-related risk management programs, policies, and procedures to District employees.
Human Resources Recruiting Technician
SANTA ROSA CITY SCHOOLS DISTRICT
06.2018 - 10.2021
- Monitored staffing, FTE, and salary changes.
- Planned and managed events and job fairs.
- Processed, screened applications, and scheduled interviews.
- Organized and facilitated the recruitment of certificated, classified, and management personnel. Maintained knowledge of Board policies, regulations, Education Codes, Statutes, and State and Federal laws regarding employment.
- Prepared and maintained a variety of general and confidential records and reports related to recruitment and position control.
- Provided and updated required workplace labor law posters for all departments.
- Posted job announcements on recruitment websites and in professional journals or other publications.
- Administered and scored paraprofessional exams.
- Verified No Child Left Behind certification/education compliance.
- Updated job descriptions as needed.
- Monitored and tracked required coaching certifications.
- Processed and determined salary placement for coaching, mentor, and music stipends.
- Prepared verifications of employment.
Elementary School Technician II
SANTA ROSA CITY SCHOOLS DISTRICT
08.2017 - 06.2018
- Maintained student health, immunization, and emergency medical records for every student.
- Ensured staff and student emergency contacts were documented and updated.
- Administered minor first aid and determined if additional or emergency care was required.
- Recorded student accident and injury information.
- Processed and maintained student cumulative records.
- Assembled, computed, prepared, and tabulated data and information for a variety of reports and purposes.
- Contacted and scheduled substitute staff.
- Received and screened phone calls and visitors.
- Maintained records of student attendance.
- Enrolled new students.
Substitute Senior Secretary
SANTA ROSA CITY SCHOOLS DISTRICT
01.2017 - 06.2017
- Maintained the Administrator's appointment calendar, scheduled appointments, and organized meetings.
- Generated and maintained Maintenance and Operations department files.
- Tracked site issues related to the Maintenance and Operations department.
- Monitored busing issues, communicated with sites and the busing company as the transportation liaison.
- Processed work requests.
Production Administrator
NerdTV, L.L.C
01.2010 - 06.2016
- Managed scheduling and general administration for a television production company.
- Recruited, interviewed, hired, and onboarded production crew personnel.
- Determined salary placement.
- Processed personnel transactions, including new hire, address changes, and resignations.
- Scouted filming locations.
- Managed filming schedules and cast.
HR Recruitment Specialist
SurfSoft
05.1998 - 12.2001
- Created and managed job postings.
- Reviewed and screened candidates.
- Conducted preliminary interviews.
- Matched qualified candidates with job openings.
- Provided administrative assistance to Account Executives.
- Collaborated with Account Executives to identify staffing needs and develop effective recruiting plans accordingly.
- Coordinated onboarding activities for new employees including orientation sessions and training programs.
- Created and managed personnel files.
- Maintained office supplies.
Education
BA - Psychology/Sociology
University of North Carolina Asheville
Masters - Human Resources
Clemson University
Skills
- Recruiting
- Pre-Employment Screening
- Employee Onboarding
- Employee Relations
- Policies Implementation
- Training
- Records Management
- NeoGov
- E-Verify
- Microsoft Office
- Google Docs
- Target/Vector Solutions
Timeline
Human Resources Specialist
City of Charlottesville
03.2023 - Current
Human Resources Technician III
SANTA ROSA CITY SCHOOLS DISTRICT
10.2021 - 09.2022
Human Resources Recruiting Technician
SANTA ROSA CITY SCHOOLS DISTRICT
06.2018 - 10.2021
Elementary School Technician II
SANTA ROSA CITY SCHOOLS DISTRICT
08.2017 - 06.2018
Substitute Senior Secretary
SANTA ROSA CITY SCHOOLS DISTRICT
01.2017 - 06.2017
Production Administrator
NerdTV, L.L.C
01.2010 - 06.2016
HR Recruitment Specialist
SurfSoft
05.1998 - 12.2001
BA - Psychology/Sociology
University of North Carolina Asheville
Masters - Human Resources
Clemson University
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