Maryann Canfora
East Hanover
Summary
Dynamic Legal Administrative Assistant with proven expertise at Fox Rothschild LLP, excelling in document preparation and client relations. Recognized for enhancing office efficiency and maintaining confidentiality while managing multiple priorities. Proficient in Microsoft Office and adept at fostering strong relationships, ensuring seamless communication between attorneys and clients.
Legal professional with strong focus on administrative and clerical support in fast-paced environments. Skilled in managing legal documents, coordinating schedules, and maintaining confidentiality. Team-oriented, adaptable, and driven by results. Known for reliability and effective communication, ensuring smooth operations and client satisfaction.
Legal Secretary equipped with positive attitude and proven success functioning well in large corporate office environments. Manages priorities for multiple high profile attorneys with ease. Positive relationships with court officials, colleagues and law enforcement members.
Reliable administrative and legal support professional with great attention to detail. Works well independently to carry out assignments. Maintains impeccable files and organized case materials.
Overview
26
26
years of professional experience
Work History
Legal Administrative Assistant
Fox Rothschild LLP
02.2000 - Current
- Assisted in preparation of legal documents and correspondence for attorneys.
- Maintained organized filing systems for case files and legal records.
- Supported scheduling of client meetings and court appearances effectively.
- Processed incoming mail and ensured timely distribution to relevant parties.
- Utilized document management software to streamline access to case information.
- Communicated with clients regarding case status and documentation requirements.
- Coordinated logistics for office operations, including supply inventory management.
- Supported multiple attorneys simultaneously by efficiently prioritizing tasks according to urgency or deadline requirements.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Facilitated clear communication between clients and attorneys by acting as a liaison to ensure all parties were informed of updates or changes.
- Prepared drafts of forms, letters and agreements for legal staff use.
- Streamlined legal processes by drafting and proofreading documents, ensuring accuracy and timely completion.
- Reduced attorney workload through proficient document management, handling correspondence, and performing clerical tasks.
- Scheduled and coordinated meetings between legal teams and clients.
- Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
- Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
- Helped with intake of new clients and materials by setting up files and documenting important information.
- Provided exceptional customer service when interacting with clients fostering strong relationships and positive outcomes.
- Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
- Handled high volumes of incoming calls professionally while directing inquiries to appropriate personnel within the firm.
- Increased productivity by anticipating attorney needs and providing proactive support in various administrative tasks.
- Maintained organized client databases for streamlined communication efforts between attorneys'' offices and clients.
- Improved law office efficiency by managing calendars, coordinating travel arrangements, and maintaining organized files.
- Managed billing procedures to maintain accurate records of client accounts and expedite payment processing.
- Safeguarded confidential information with strict adherence to privacy policies and professional discretion.
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
- Enhanced client satisfaction with efficient scheduling and coordination of appointments, meetings, and conferences.
- Processed expense reimbursements and updated [Software] accounts with current information.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Communicated professionally with clients, colleagues and legal partnership verbally and in writing.
- Developed and maintained positive relationships with clients and colleagues.
- Arranged for delivery of legal correspondence to clients, witnesses, and court officials.
- Prepared and processed invoices for attorney billing.
- Diligently edited legal correspondence for grammar and spelling.
- Prioritized and handled multiple assignments and maintained firm commitment to deadlines.
- Transcribed information from typed or handwritten notes, shorthand or dictation and confirmed accuracy and correct formatting of documents.
- Managed check requests, expense reimbursement requests, invoices and accounts payable and receivable information.
- Scheduled and made appointments for [Number] attorneys.
- Created and printed legal documents for attorneys to review.
- Planned and organized internal and external events, meetings and conferences.
Education
High School Diploma -
Bloomfield High School
Bloomfield, NJSkills
- Office administration
- File management
- Calendar management
- Proofreading
- Document preparation
- Typing speed
- Billing and invoicing
- File organization
- Microsoft office
- Client service and support
- Administrative support
- Client communication
- Fast learner
- Document editing
- Data management
- Task prioritization
- Legal document preparation
- Office management
- Organizational efficiency
- Scheduling/Planning
- Client billing
- Exceptional telephone etiquette
- Correspondence
- Relationship building
- Client relations
- Transcription
- Corporate law
- Travel coordination
- Confidentiality
- Administrative assistance
- Data entry
- Document proofreading
- Adobe acrobat
- Appointment scheduling
- Legal correspondence
- Appointment setting
- Note-taking
- Word processing
- Administrative background
- Administrative functions
- Schedule management
Timeline
Legal Administrative Assistant
Fox Rothschild LLP
02.2000 - Current
High School Diploma -
Bloomfield High School
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