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Mary Ann Marino
San Francisco,CA
Summary
Detail-oriented legal secretary with expertise in calendar management, administrative support, and exhibit preparation. Proven ability to manage multiple high-priority tasks while maintaining confidentiality and accuracy.
Overview
17
17
years of professional experience
Work History
Legal Secretary
United States Government
San Francisco, CA
03.2019 - 01.2026
- Managed legal documentation and correspondence for multiple cases, ensuring accuracy and compliance with regulations.
- Coordinated scheduling of appointments, and TEAMS meetings for attorneys, optimizing time management.
- Maintained case files and records in digital systems, improving retrieval efficiency for attorneys and staff.
- Timekeeper: prepared and entered attorney time into TRACS and ITAS for up to 16 attorneys.
- Travel Preparer: Prepared travel for up to 16 attorneys using the CONCUR government travel system, ensuring all receipts and expenses were properly submitted.
- Onboard and offboard staff.
- Trained new staff members on office procedures and best practices.
- Maintained strict confidentiality of sensitive information to protect client privacy and uphold professional ethics.
- Arranged for delivery of legal correspondence to clients, witnesses, and court officials.
- Organized files for court proceedings.
- Answered and directed calls using multi-line switchboard.
- Provided exceptional customer service when greeting clients and answering phone calls, fostering a welcoming environment.
- Managed multiple high-priority tasks simultaneously, meeting all deadlines while maintaining a high level of accuracy.
- Created, indexed, and maintained client binders.
- Supported attorneys during trials by efficiently coordinating exhibits, and other essential tasks.
Administrative Support
Woodward, Pires, & Lombardo
Naples, FL
01.2009 - 12.2018
- Prepared Timekeeping for 4 attorneys with an in-house timekeeping system.
- Oversaw inventory management of office supplies, optimizing procurement processes for cost-effectiveness.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
Education
No Degree -
Skyline Community College
San Bruno, CASkills
- Calendar management
- Typing speed 55 WPM
- Administrative functions
- MS office proficient
- Administrative support
- Proficient in CONCUR, TRACS, ITAS
Timeline
Legal Secretary
United States Government
03.2019 - 01.2026
Administrative Support
Woodward, Pires, & Lombardo
01.2009 - 12.2018
No Degree -
Skyline Community College