MaryAnn Perez
Administrative Assistant
Staten Island,NY
Summary
Organized Administrative assistant with more than ten years of experience handling clerical and bookkeeping tasks. Diligent and punctual individual, Career-minded individual with talents in handling routine administrative tasks, including preparing reports, taking messages and sorting and routing mail. Comfortable working in fast-paced, demanding office environment. r Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
20
20
years of professional experience
Work History
Administrative Assistant
Short-term Contracts
Brooklyn, NY
06.2019 - 07.2020
- Short-Term WFH Contracts done During COVID 19, Provided comprehensive administrative support for executive-level staff.
- Supported complex, deadline-driven operations, and resolved issues.
- Coordinated orientation for all new employees.
- Developed and maintained administrative process to achieve organizational objectives as well as to improve accuracy and efficiency.
- Completed daily reports for various information such as Census and staff hours.
- Performed collection calls on delinquent accounts and attempted to collect and work out payment arrangements.
- Utilized excellent communication and customer service skills.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
Administrative Assistant
Adams European
Brooklyn, NY
02.2016 - 01.2020
- Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
- Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
- Liaised between internal and external stakeholders to provide updated project status and performance reports.
- Answered multi-lined phones.
- Taking are of the office and making sure it runs smoothly.
- Organized weekly staff meetings and logged minutes for corporate records.
- Executed record filing system to improve document organization and management.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
- Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
- Created PowerPoint presentations for business development purposes.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Arranged rapid office equipment repair and maintenance with vendors.
Office Administrative Assistant
CPA Advisory Group
Staten Island, NY
12.2002 - 04.2018
- Received and screened high volume of internal and external communications.
- Updated financial, customer and business records with accurate information each day, preventing data loss and keeping files current.
- Drafted meeting agendas supplied advance materials and executed follow-up for meetings and team conferences.
- Managed multi-lined telephones.
- Bookkeeping and accounts receivable.
- Customer service.
- Office management.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Recorded expenses and maintained accounting records.
Education
Office 365 web apps certification in Business Administration -
Alison
Associates - Business Administration
Certificate Microsoft Office and Bookkeeping - undefined
Miller-Motte College
High school diploma - undefined
Staten Island of The City University of New York
Skills
Office administration
Business correspondence
Travel planning
Sorting and labeling
Database administration
Meeting arrangements
Payroll and budgeting
Administrative support
Mail handling
Scheduling
Filing and data archiving
Letter preparation
Purchase orders organization
Timeline
Administrative Assistant
Short-term Contracts
06.2019 - 07.2020
Administrative Assistant
Adams European
02.2016 - 01.2020
Office Administrative Assistant
CPA Advisory Group
12.2002 - 04.2018
High school diploma - undefined
Staten Island of The City University of New York
Certificate Microsoft Office and Bookkeeping - undefined
Miller-Motte College
Associates - Business Administration
Office 365 web apps certification in Business Administration -
Alison