Maryann Plotnick
Training coordinator
Martinez,California
Summary
- SELF MOTIVATED
- DEDICATED
- WORK ORIENTED
- PARALEGAL
- NOTARY PUBLIC
Hardworking and focused Training Administrator offering excellent communication, planning and prioritization skills, drafting reports and business correspondence. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths. Self-motivated with deliberation in providing organization to chaotic workloads. Exceptional written and verbal communicator known for concise language and thoughtful conveyance of information between proper channels. Experience with supporting program needs and managing projects with little oversight. Strong track record of reviewing and assessing processes and implementing continuous improvement initiatives to streamline training priorities. Motivated professional with extensive experience in customer service and administrative tasks. Confident training leader with demonstrated planning, organizational and leadership abilities focused on all employee training requirements and needs. Highly effective at assisting educating people at all different skill levels. Organized and dependable successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
11
11
years of professional experience
Work History
Sr. Administrative Assistant - ES&S
Marathon Petroleum
10.2022 - Current
- Learning Management System Administrator, create and edit courses within Workday, manage course content, schedule and modify course offerings, manage initial and refresher assessments, manage learner enrollments, manage learner metadata (e.g., specialized membership, HESS level, Directly Supervised Contractors, etc.), generate and format reports for site employees and leadership (e.g., exception, roster, learning history, worker demographic, etc.), generate and format reports for auditors, enter history credit, troubleshoot and provide solutions to end-users, manage site workday learning case tickets, provide workday LMS training to other site users, manage item review dates, review and verify daily user changes for learning report, participate in Refining & Learning Services Workday monthly LMS Admin calls, manage paper records for specialized training, provide communication through various means to site employees and leadership (e.g., exceptions, course schedule, new training assessments, etc.), create and edit assessments in QuestionMark, generate coaching report for question feedback, schedule rooms for training events, schedule catering for training events, prepare rooms for training events (e.g., props, layout, supplies, computers, name tents, etc.), order set up and clean up catering for training events, assist facilitators with any issues (e.g., computer problems, late employees, making copies, etc.) assemble and print training materials, coordinate ordering of materials for training courses, order office supplies, manage paper records for specialized training, manage MTZ Training Calendar on SharePoint, manage and validate employee requirements utilizing MCCs, RSP’s or other metrics, collaborate with site leadership, employees and various SME’s to identify training needs, work with scheduler to determine best dates for hourly employees, submit purchase orders and track expenses, approve contractor badge request forms and security clearances for visitors, manage documentation unit personnel and training materials for Emergency Response, Documentation EOC Team, participate in yearly Oil Spill Drill and National Incident Management Team, manage facility SharePoint site
Sr. Administrative Assistant
Marathon Petroleum
06.2016 - 10.2022
- Oversee administrative office operations in support of executive leadership staff, coordinate schedules and manage confidential information, prepare facility communications, complete expense reports for management, manage Outlook distribution list, manage staff meeting agendas, coordinate facility town halls, coordinate safety shoe mobile schedule, schedule meetings including maintaining conference room calendars for the facility, approve contractor badge request forms and security clearances for visitors, Rules and Standing Instruction review and approval – ensure managers review, ensure vehicles are serviced, ensure vehicle fleet spreadsheet assignments are kept updated, update and post Operations detailed Org Chart, distribute delegation of authority for Ops management, documentation retention site coordinator, travel arrangements, manage documentation unit personnel and training materials for Emergency Response, participate in yearly Oil Spill Drill and National Incident Management Team, maintain refinery leadership and maintenance vacation schedule, enter and approve hours in payroll system, track rental equipment, review invoices and approve in SAP, manage long term lease agreements, submit purchase requisition, order supplies and request service calls for all printers within the facility, enter service, material and change orders requisitions in SAP, monitor OPEX budget monthly, manage facility SharePoint site, manage On Call schedule and calendar, manage OPS CTO, support operations and maintenance scheduling, manage refinery PGI’s, facilitate asset review monthly for Corporate update, complete consumer compliance report letters for Head Utility Operator, audit gate logs for special projects operators, capture notes and action items during OPS LT staff meeting, manage rewards & recognition program, manage facility Golden State Warriors account (including distributing Warriors tickets), coordinate visits for executive leaders, manage TWIC card renewals for all employees, participate on the Food Bank events committee, participate on the Vietnam Veterans events committee, participate on the Special Olympics event committee, manage corporate card distribution and monthly reporting to managers for all employees, coordinate all town hall meetings, lead the Functional Excellence Team (FET) for admin support staff, manage weekly site wide production meeting and send reminders to refinery leadership team, manage Corporate East and West contact sheet for Martinez, site Legal Hold Administrator, manage Pandemic supplies for the facility, support HR, back-up for payroll, plan and manage employee events, support scheduling for safety day, coordinate refinery cleanup day, manage years of service recognitions for site, support environmental with filings, certified mail and recordings, manage refinery mail, support public relations, manage small projects as requested, assist with any additional requests for the managers and operations department (mgmt
- And union).
Track Administractor
Tesoro Refinery
06.2013 - 06.2016
- Maintain Master Data in centralized repository of contractor information in accordance with established system procedures and protocols, coordinate with procurement and management on classification of contractor resources, responsible for Track data timeliness, accuracy, and quality, administer exception process, coordinate with management to determine disposition of exception timesheets from contractors e.g., approve or reject contractor hours for payment, coordinate with management and security to resolve badge issues, input overrides on approved contractor gate log exceptions, coordinate processing of Track access requests with IT application security, training all users on system functionality, generate and distribute reports to management daily, created training material for all Track functionality, maintain facility welding continuity system, on the emergency on call team and oil spill team, back-up for all facility administration
Education
Graduate - Legal Studies/Paralegal
THE PARALEGAL INSTITUTE
Phoenix, AZ04.2000
Medical Assistant - Medical Assisting
Med Help Training Center, Medical Assistant
Concord, CA01.1990
Some College (No Degree) - Accounting And Business Management
Los Medanos Community College, Accounting Bookkeeping
Pittsburg, CASkills
- Workday
- SharePoint
- SAP
- Proficient in Microsoft Office
- Concur
- Edge
- Workforce
- Visio
Accomplishments
- Qualified as Utilities Operator 1 & 2 for 2022 contingency team
- Managed small projects 1) RF 4GAS FOS updates 2) Central Control Building WAR Room and Day Foreman Office space/Conference room 3) CMB laundry room 4) Central Control Building Mural
- Recently oversaw a project creating a training space for 20 new Operators April 2024 class
- Recognized by Senator Tom Torlakson, CA State Superintendent
- Honored by District 9 Supervisor Federal Glover
- Honored by Mt Diablo School district
- Recognized by Contra Costa County child protective services
- Recognized by after school cares program
- Honored by Contra Costa Sheriff’s Department
Special Interest
Owner and Coordinator of a non-profit competition cheerleading team for underprivileged children ages 5 to 18 since 2006
References
- Chris James, MPC Maintenance Supervisor, 925-370-3675, cdjames@marathonpetroleum.com
- Jill Haeni, Supply Chain Director, 925-372-3131, Jmhaeni@marathonpetroleum.cm
- Leilani Grinton, Document Controls Coordinator, 925-372-3143, lngrinton@marathonpetroleum.com
- Patty Jin, Division Controller, 925-372-3182, pjin@marathonpetroleum.com
- Charles Sharp, 985-703-0504, Allsports111@yahoo.com
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Contract WorkLocation Preference
HybridImportant To Me
Work-life balance401k matchHealthcare benefitsWork from home optionStock Options / Equity / Profit SharingTimeline
Sr. Administrative Assistant - ES&S
Marathon Petroleum
10.2022 - Current
Sr. Administrative Assistant
Marathon Petroleum
06.2016 - 10.2022
Track Administractor
Tesoro Refinery
06.2013 - 06.2016
Graduate - Legal Studies/Paralegal
THE PARALEGAL INSTITUTE
Medical Assistant - Medical Assisting
Med Help Training Center, Medical Assistant
Some College (No Degree) - Accounting And Business Management
Los Medanos Community College, Accounting Bookkeeping